Maryna Vasilieva
Tampa,U.S.
Summary
Results-driven Executive Assistant with 8+ years of experience delivering high-level support to senior leadership in multi-state environments. Specializes in calendar management, travel logistics, and executive communications, optimizing workflows for improved service delivery. Multilingual with strong proficiency in Microsoft Office and collaboration tools, promoting cross-functional initiatives.
Overview
3
3
Languages
19
19
years of professional experience
Work History
Executive Team Assistant
ALTA Equipment Company
Tampa, FL
02.2023 - 09.2026
- Provided high-level executive and operational support to two Regional Vice Presidents and two Directors of Operations, anticipating leadership needs, managing competing priorities, and coordinating information flow across a multi-state organization with 70+ locations across the U.S. and Canada.
- Managed complex calendars, domestic and international travel, and executive meetings with discretion and sound judgment.
- Coordinated leadership meetings, strategy sessions, training programs, and workshops, overseeing agendas, technology, catering, and follow-up actions.
- Prepared, edited, and formatted executive presentations, expense reports, and leadership communications for timely decision support.
- Tracked projects and action items to completion while coordinating efforts across operations, sales, marketing, finance, HR, and external stakeholders.
Senior Administrative Assistant
KEARNEY
Moscow, Russia
08.2019 - 08.2022
- Provided high-level administrative and operational support to two Principals and consulting teams in a fast-paced global professional-services environment.
- Managed complex executive calendars, international travel, expenses, client meetings, and competing priorities across multiple countries and time zones; anticipated needs and kept time-sensitive deliverables on track.
- Coordinated leadership and client meetings, strategy sessions, workshops, conferences, off-sites, and corporate events by managing scheduling, virtual meeting technology, catering, agendas, presentations, materials, and visitor logistics to ensure seamless execution.
- Prepared, formatted, reviewed, and edited executive presentations, reports, correspondence, meeting minutes, proposals, briefing materials, and client-facing documents using Microsoft Office and Power BI.
- Managed full RFP and tender process, overseeing document preparation, proposal coordination, submission, deadline tracking, and stakeholder communication to facilitate timely and compliant responses.
- Coordinated with Finance, Legal, Operations, consultants, clients, and vendors; managed invoices, expense reimbursements, billing, records, supplies, equipment requests, and other workplace needs.
- Streamlined administrative workflows through creation of templates, checklists, and process documentation and provided backup support to senior leaders during absences and high-volume periods, ensuring continuity of operations.
- Global management consulting firm operating in 40+ countries.
Lawyer
ASTERS
Kyiv, Ukraine
10.2007 - 12.2012
- Supported domestic and international clients in corporate, commercial, competition, and regulatory matters.
- Drafted, reviewed, and organized contracts, corporate documents, legal correspondence, and other legal documentation while ensuring compliance and supporting client objectives.
- Prepared regulatory filings and documentation for Antimonopoly Committee of Ukraine, facilitating approval processes for major international corporate transactions.
- Conducted legal research and regulatory analysis and assisted with corporate and compliance matters.
- Managed confidential client information, legal files, contract databases, corporate records, and supporting documentation with accuracy and discretion.
- Tracked contract lifecycles, including deadlines, renewals, amendments, approvals, and related documentation.
Education
MA/Specialist - Law
Kyiv National Linguistic University
UkraineBA - Law
Kyiv National Linguistic University
UkraineSkills
- Executive Calendar & Priority Management
- Executive Communication & Stakeholder Management
- Complex Travel & Itinerary Planning
- Proactive Executive Support
- Leadership Meeting & Off-Site Coordination
- Expense Management & Concur
- Executive Presentations & Communications
- Project & Action-Item Tracking
- Cross-Functional Coordination
- Confidential Information Management
- Event Planning
- Process Improvement
- TECHNOLOGY
Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Power BI Concur Dayforce Extend Google Workspace Teams Zoom Webex ChatGPT Microsoft Copilot
Personal Information
- Title: EXECUTIVE ASSISTANT | EXECUTIVE OPERATIONS | STRATEGIC & ADMINISTRATIVE SUPPORT
- Work Permit: Authorized to Work in U.S.
Languages
English
Full Professional
Ukrainian
Native/ Bilingual
Russian
Native/ Bilingual
Timeline
Executive Team Assistant
ALTA Equipment Company
02.2023 - 09.2026
Senior Administrative Assistant
KEARNEY
08.2019 - 08.2022
Lawyer
ASTERS
10.2007 - 12.2012
MA/Specialist - Law
Kyiv National Linguistic University
BA - Law
Kyiv National Linguistic University