Mary Theresa Bannan

• Handled confidential and sensitive information with discretion and tact.
• Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
• Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
• Processed travel expenses and reimbursements for executive team and senior management group.
• Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
• Supported business and hospitality needs of corporate partners and staff during meetings and company events.
• Maintained strict confidentiality of sensitive information, upholding company's privacy policies and ethical standards.
• Managed complex calendars for senior executives to facilitate efficient scheduling and meeting planning.

Steve McGuinness Dec 2001-2012

· 2001-2002 Chief of staff of the Fixed Income, Currency

and Commodities

· 2002-2006 Equities Division

· 2006-2008. Global co-head of the Special Situations Group in the Securities Division from

· 2008-2009 Compliance

· 2009-2012 Co-chief operating officer of

· the Investment Management Division

· (IMD).

• Organized and coordinated conferences and monthly meetings.
• Supported HR activities, facilitating hiring process by scheduling interviews and liaising with candidates.
• Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
• Filed paperwork and organized computer-based information.
• Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.

• Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
• Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
• Served as a liaison between departments to facilitate effective communication throughout the company.

• Answered high volume of phone calls and email inquiries.
• Screened calls and emails and responded accordingly to support executive correspondence.
• Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
• Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.