MARZENA KALOWSKA
Houston,TX
Overview
21
21
years of professional experience
Work History
Cash Application Specialist II
AMERICAN PACKING & GASKET OPCO, LLC
01.2023 - 02.2025
- Daily processing of cash receipts and postings to customer accounts, including charging payments made by credit card, other adjustments to customer accounts for credits/debits and account write-offs
- Identify daily unapplied amounts, post to customer accounts, call on back-up, and provide A.R
- Maintenance of records for auditing purposes (filing remittances, bank statements, approved write-offs)
- Receiving and recording of US trade, export, and intercompany payments received from lockbox, EFTs, wire transfers, credit cards
- Support center management and the A/R Manager for any relevant issues relating to cash receipts, applications, collections, bankruptcies
- Encodes checks and balances checks received to cash receipts and encoding machine totals
- Collections Specialist and Deductions Specialist interaction
- Includes daily importation and balancing of sales batches
Cash Application Specialist
Forum Energy Technologies
10.2016 - 08.2022
- Review all lockbox deposits
- Processes ACH and EFT payments using the bank's daily cash report
- Processes refunds, updates the Cash Receipts and Wire Tracking Report
- Handles all written and telephone inquiries applicable to cash applications
- Posting and applying cash receipts in a timely manner
- Daily & monthly reporting
- Coordinating month-end closing
- Preparing documents for audits
- Assist with month-end accounts receivable close process
- Posts all accounts receivable, bad debt, and credit card transactions
- System upgrades
- Researching unapplied cash
- Ensure the department's procedures, policies, and internal controls are properly followed
- Utilize bank websites, EDI, portals, and internal resources for remittance details
- Work with accounting, collections, billing AP, sales, and supervisor to ensure accuracy in posting receivables
- Work with operations and finance for information requests and question
Accounts Receivable Specialist
LAUDADIO POLYMERS
03.2015 - 07.2016
- Commercial collections for 500+ accounts
- Performed a large volume of invoicing
- Processed and applied credit memos
- Performed daily credit limit reporting
- Forecast weekly cash; posted and applied cash
- Processed claims
- Sent statements
- Requested and reviewed tax-exempt forms
- Prepared weekly AR reports for salesmen and executives
Buyer
PCS CTS
01.2014 - 05.2015
- Fulfilled all buyer's and planning responsibilities for hardware and software
- Performed multiple reports, daily
- Used RMA III (HTC web), GP plains, and PPS for purchasing
- Made decisions regarding buying, communications, and negotiation
- Identified potential sources, managed quotations, and awarded long-term contracts
- Prepared purchase orders and requests for quotes
- Reconciled CC transactions
- Consulted, conferred, and met with suppliers to obtain product information
- Managed shipments and returns
- Provided daily output on the challenges and successes of the project
- Performed all duties assigned by the Project Manager
Senior Accounts Receivable Specialist
FURMANITE AMERICA
05.2013 - 01.2014
- Posted cash for all company divisions for Furmanite worldwide
- Approved credit memos
- Processed all credits and debits
- Posted, applied, and reconciled credit card payments using Cyber Source software
- Performed reconciliations of monthly statements for customers and un-posted cash
- Prepared documents for quarterly audits
- Processed A/P-A/R net outs, refunds, and write-offs
- Monitored billing process
- Handled daily reconciliations of bank statements for Chase, Compass Aruba, and Canada
- Responsible for monthly closing of AR
Senior Account Receivable Specialist
IFCO SYSTEMS NORTH AMERICA
02.2006 - 05.2013
- Commercial collections for over 600 accounts totaling $2+ million
- Prepared and applied credit and debit memos for the company due to multiple reasons: pricing, quantity, shipping errors, month-end CMs, bank fees, bad debt, reversals to the revenue, and pre-buy CMs
- Posted, applied, and reconciled credit card payments using AMEX Purchase Express software
- Reconciled monthly statements for CC customers
- Processed tax adjustments and tax credits
- Ran sales journals and released AR batches for company revenue
- Prepared documents for quarterly audits
- Processed A/P-A/R netouts
- Reviewed customer's statements and activities
- Monitored billing process
- Ran weekly collection reports
- Responsible for monthly closing of AR
Account Specialist
NATROL
02.2004 - 09.2005
- Accounts Receivable Specialist for the biggest accounts such as Walmart - portfolio of 500+ accounts
- Posted checks and chargebacks, requested backup
- Disputed audit claims with the Audit and Financial Departments
- Reconciled accounts every month according to customer statements and prepared reports for executives
- Prepared customer POs and monitored inventory
- Collected past due invoices and invalid chargebacks - more than $600,000.00 collected only in invalid chargebacks
- Prepared reports for year-long promotions and off-invoice allowances
- Processed returns
- Prepared sales reports for executives
- Issued credit references, checked credit history, and made decisions about giving credit
- Monitored aging and customer statements
- Implemented procedures required for customers and listed on their websites
- Worked with the EDI Department
Education
Master's Degree - Management and Marketing
UNIVERSITY OF WROCLAW, DEPARTMENT OF LAW AND ADMINISTRATION
Skills
- Microsoft Office Suite
- Word
- Excel
- Pivot Tables
- Outlook
- Access
- QuickBooks
- Visco
- SUP
- Solomon
- Great Plains
- SAP
- Ifcologix
- Purchase Express Premium AMEX Credit Card software
- Oildex
- ADM
- Taxware
- SXE
- Credit management
- Microsoft Excel proficiency
- Accounts receivable
- Collection strategies
- Payment processing
Technical Expertise
- Microsoft Office Suite (Word, Excel including Pivot Tables, Outlook, Access)
- QuickBooks
- Visco
- SUP
- Solomon
- Great Plains
- SAP
- Ifcologix
- Purchase Express Premium AMEX Credit Card software
- Oildex
- ADM
- Taxware
- SXE
Timeline
Cash Application Specialist II
AMERICAN PACKING & GASKET OPCO, LLC
01.2023 - 02.2025
Cash Application Specialist
Forum Energy Technologies
10.2016 - 08.2022
Accounts Receivable Specialist
LAUDADIO POLYMERS
03.2015 - 07.2016
Buyer
PCS CTS
01.2014 - 05.2015
Senior Accounts Receivable Specialist
FURMANITE AMERICA
05.2013 - 01.2014
Senior Account Receivable Specialist
IFCO SYSTEMS NORTH AMERICA
02.2006 - 05.2013
Account Specialist
NATROL
02.2004 - 09.2005
Master's Degree - Management and Marketing
UNIVERSITY OF WROCLAW, DEPARTMENT OF LAW AND ADMINISTRATION
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