Matilda Leon

• Supervises, directs, and coordinates the daily activities of an administrative support staff.
• Assigns and monitors work production, provides resources and support, and oversees the completion of special projects.
• Establishes work unit and individual employee goals, evaluates employee performance, counsel's employees regarding work, policies, and procedures, and recommends discipline and/or termination of employees.
• Train administrative and professional staff in general and specific office/work procedures, forms, and policies in support of the department's goals and objectives.
• Monitors and addresses facility needs and operational services such as ordering office supplies, maintaining office equipment, and addressing urgent facility situations.
• I assist the Management Information System Manager in the development of software updates, changes, and equipment needs.
• I serve as a liaison between the Chief, Deputy Chief, Regional Supervisors, and officers regarding document development, data entry, and record keeping.
• I assist other agencies/departments to address a variety of issues and establish an integrated approach to providing services.
• I participate in special projects such as the analysis, proposed revisions, and automation of work processes.
• I oversee work unit functions, monitor workload distribution, implement work quality standards, and assist in problem-solving with document production, security, systems control, and data entry issues.
• Participates in various project committees and ensures employees receive annual training.
• Administers departmental accounts, utilizing a computerized system for the daily/weekly/monthly cash reconciliations; revenue reporting; procurement and accounts/payable/receivable processes.
• Coordinates the financial management of contracts and grants, and assists the chief probation officer/administrative finance manager in the preparation/maintenance of the annual budget.
• I participate with the administrative finance manager in internal and external audits for local/state/federal funds, as well as the Minimum Accounting standards.
• I assist with controlling expenditures according to budget amounts and overseeing credit card transactions.
• I address facilities when in need, order supplies and equipment/furniture, and coordinate the employees' travel.

Supervisor: Teresa McNab (520-432-8819)

Okay to contact this Supervisor: Yes

• Oversee the general operation of the court, including financial, operational administrative issues, and courtroom setup.
• Ensure that the case management system is operating in accordance with the needs of the court and that reports are reviewed to determine if benchmarks are being met.
• Develop and implement applicable policies and procedures.
• Responsible for the recruitment and training of employees, reviewing and maintaining employee time records, and performing annual performance reviews.
• Manage the court's budget, staff, and resources to ensure that the court runs efficiently.
• Coordinate with law enforcement agencies to ensure that cases are prosecuted successfully.
• Handle all administrative tasks associated with the management of the courtroom, such as scheduling hearings, preparing orders and judgments, and coordinating with other court personnel.
• Manage the efficient flow of cases through the court docket.
• Maintain records of court proceedings and keep track of the court’s calendar.
• Coordinate with other court personnel to provide support as needed, such as arranging for interpreters or assisting with media relations.
• Serve as a resource to attorneys and members of the public regarding court procedures and practices.

• Ensure that financial operations related to the receipting and allocation of fines, fees, and restitution are accomplished in accordance with the Minimum Accounting Standards published by the Arizona Supreme Court.
• Oversee cashiering for revenues, trust monies, and money instruments.
• Prepare bank deposits, disbursement of bonds, overpayments, restitution refunds, and all monthly and quarterly revenue reports.
• Maintain ledger book and computer record of bank deposits.
• Prepare and update standard operating procedures and departmental operation plans annually.
• Maintain in-office, training, and web calendar for the court.
• Monitor and assist with personnel time records and leave requests.
• Prepare and distribute the credit card expenditure log for the county finance department.
• Conduct performance appraisals, counseling, and disciplinary actions.
• Coordinate and assist with auditors for operational and financial audits.
• Investigate and respond to complex customer complaints and requests for service in accordance with established policies and procedures.