MAUREN A AQUINO

• Maintained up-to-date department organizational chart. Supplied key cards and building access to employees and visitors.
• Made copies, sent faxes and handled all incoming and outgoing correspondence. Organized files, developed spreadsheets, faxed reports and scanned documents. Managed t day-to-day calendar for company’s senior director. Properly routed agreements, contracts and invoices through signature process.
• Received and distributed faxes and mail in timely manner. Received and screened high volume of internal and external communications, including email and mail. Maintained and reserved conference room calendar. Managed daily office operations and maintenance of equipment.
• A/R, A/P, Costumer Service, Manage CRM, Salesforce, Assist HR Manager Manage CEO & President schedules. Organize Executive and Board meetings.
• Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient
• Scheduled office meetings and client appointments for staff teams
• Restocked supplies and placed purchase orders to maintain adequate stock levels
• Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors
• Developed and updated spreadsheets and databases to track, analyze, and report on performance and sales data
• Executed record filing system to improve document organization and management
• Sorted and distributed office mail and recorded incoming shipments for corporate records
• Developed strategies to streamline and improve office procedures
• Negotiated contracts with vendors and suppliers for office supplies, equipment and services
• Assisted development and implementation of new administrative procedures
• Processed customer orders accurately and within agreed timeframes to meet service standards
• Coordinated and scheduled meetings and conference calls to optimize scheduling of senior staff
• Created and maintained databases to track and record customer data
• Supported company leaders by managing budgets, scheduling appointments and organizing itinerary
• Opened and properly distributed incoming mail to promote quicker response to client inquiries
• Assisted coworkers and staff members with special tasks on daily basis
• Managed phone and email correspondence and handled incoming and outgoing mail and faxes
• Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail
• Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests
• Identified and recommended changes to existing processes to improve accuracy, efficiency, and quality service

• Run Payroll

Payroll Clerk, who manage all the payroll process, including calculations, and recompilation of all the necessary information related to the issuance of payroll checks, including vacations, and time off, as well as recording all data for the W-2 Forms, and Taxes related documents.

• Processed new hire paperwork and documents.
• Maintained payroll information by calculating, collecting, and entering data

• Managed receptionist area, Managed over 50 customer calls per day, including greeting visitors and responding to telephone and in-person requests for information. Designed electronic file systems and maintained electronic and paper files. Maintained front desk and reception area in neat and organized fashion. Served as central point of contact for all outside vendors needing to gain access to the building. Dispersed incoming mail to correct recipients throughout office. Supplied key cards and building access to employees and visitors. Made copies, sent faxes and handled all incoming and outgoing correspondence.

WORK AT REGISTER