Open To Work
Hi, I’m
Megan Ewell
Eagle Mountain,UT
Work Preference
Summary
Accomplished Office Manager and Administrative Operations Specialist experienced in supporting executive teams and managing complex projects within construction, industrial services, retail, and corporate environments. Achieved operational efficiency and improved financial accuracy through strong problem-solving abilities and effective communication, while building solid relationships with clients, vendors, and internal teams. Focused on streamlining workflows and enhancing productivity in fast-paced, deadline-driven settings.
Overview
1
Certification
6
years of post-secondary education
22
years of professional experience
Work History
Jacobs Management Group COP Construction Prime Industrial AccessSalt Lake City, Utah
Project & Administrative Operations Specialist
01.2013 - Current
Job overview
- Progressive advancement across project coordination, accounting, contract administration, and office management roles supporting construction, engineering, and industrial operations.
- Provide comprehensive administrative and technical support to project teams, senior leadership, and clients.
- Coordinate daily operational activities, ensuring schedules, materials, and documentation are accurate and prepared.
- Manage high-volume invoicing, expense tracking, budget monitoring, and financial reporting.
- Maintain databases; process RFIs, submittals, vendor data, transmittals, daily reports, and project correspondence.
- Support contract lifecycle management, ensuring compliance with specifications and timely execution.
- Improve month-end close processes through streamlined reconciliations, journal entries, and reporting.
- Verify payroll and timekeeping accuracy, including certified payroll and compliance documentation.
- Strengthen communication between accounting, project management, vendors, and subcontractors.
- Coordinate meeting logistics, presentations, technology setup, and materials distribution.
- Implement organizational systems that enhance efficiency, accuracy, and environmental sustainability.
- Foster positive team culture through employee engagement and appreciation initiatives.
- Maintain confidential personnel and company information with discretion and professionalism.
- Build strong relationships with clients, vendors, suppliers, and contractors to support operational success.
- Facilitated effective communication between departments and external stakeholders. between departments and external stakeholders effectively.
- Coordinated administrative tasks to support construction project schedules and resource management.
- Organized project documentation to ensure compliance and facilitate easy reference.
- Assisted in budgeting and financial tracking for operational expenses.
- Developed onboarding training materials to enhance new staff integration and understanding.
- Streamlined office procedures to improve workflow efficiency across teams.
- Facilitated meetings to discuss project updates and address concerns promptly.
- Monitored and replenished office supplies to support daily operations. of office supplies and equipment for daily operations.
- Assisted with onboarding new employees by providing orientation materials.
- Maintained inventory of office supplies; placed orders as needed.
- Organized and maintained files, records, and documents for the office.
- Performed data entry tasks using spreadsheet software programs such as Excel.
- Maintained accurate records of financial transactions and expenditures.
- Prepared presentations using PowerPoint or similar software applications.
- Created spreadsheets to track data related to operational activities.
- Coordinated meetings, conferences, travel arrangements, and other special projects as needed.
- Developed and implemented administrative policies and procedures to ensure efficient operations.
- Evaluated processes regularly to identify areas of improvement or efficiency gains.
- Assisted with budget preparation and financial reports.
- Processed invoices and payments in an accurate and timely manner.
- Planned and executed events to foster relationships with clients and stakeholders. for clients, vendors, or employees.
- Implemented innovative solutions to reduce costs while maintaining quality standards.
- Provided administrative support to the executive staff.
- Communicated with vendors regarding orders, deliveries, and invoices.
- Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
- Created spreadsheets in Microsoft Excel for record-keeping and reporting.
- Kept office equipment functional and supplies well-stocked to promote efficient operations.
- Responded to customer issues to provide immediate resolution and improve retention.
- Updated system to organize office documentation, maximizing efficiency and increasing productivity.
- Oversaw staff correspondence, record tracking and data communications, resulting in improved automation of office operations.
Smith's Food & Drug Stores
Front End Manager & Multi-Department Leader
01.2005 - 12.2013
Job overview
- Scheduled and supervised 100+ employees weekly across multiple departments.
- Scheduled and supervised 100+ employees weekly across multiple departments to ensure smooth operations.
- Oversaw operations in multiple departments in customer service, booth management, bookkeeping, grocery, dairy, cashiering, and courtesy services.
Education
Salt Lake Community CollegeSandy, Utah
Some College (No Degree) from Law Enforcement
08.2005 - 12.2011
Skills
- Project coordination
- Cross-department coordination
- Vendor relations
- Contract management
- Project compliance
- Budgeting and finance
- Expense reporting
- Accounts payable
- Accounts receivable
- Month-end closing
- Timekeeping verification
- Certified payroll
- Workflow optimization
- Process improvement
- RFI processing
- AP/AR
- Submittal processing
- Transmittal processing
- Document management
- Meeting logistics, coordination, minutes
- Calendar management
- Scheduling
- Travel arrangements
- HR coordination
- Employee training
- Initiative-taking
- Organizational skills
- Task prioritization
- Time management
- Data entry
- Office management
- Electronic records management
- Policy adherence
- Documentation accuracy
- Compliance
- Milestone tracking
- Multi-project support
- Advanced MS office suite
- Alliant WrapX
- Primavera Unifier
- Prolog Converge
- BIM 360
- QuickBooks
- Oracle
- Concur
- Workday
- SharePoint
- View Pointe
- PDF Exchange
- Adobe
- VOIP systems
- Problem solving
- Documentation accuracy
Certification
- Certified Notary Public (State of Utah)
- OSHA Safety Awareness Training
- Forklift Operation Certification
- Defensive Driving & DOT Compliance Training
- First Aid & CPR Certification
- Customer Service & Leadership Development Training
- Project Coordination & Document Control Training
Timeline
Project & Administrative Operations Specialist
Jacobs Management Group COP Construction Prime Industrial Access
01.2013 - Current
Salt Lake Community College
Some College (No Degree) from Law Enforcement
08.2005 - 12.2011
Front End Manager & Multi-Department Leader
Smith's Food & Drug Stores
01.2005 - 12.2013