Megan Horton
Anderson,TX
Summary
Organize detail, oriented and self-motivated, personal assistant with executive office management experience. Proficient and energetic organizer with excellent written and verbal communication, skills. Manage global head calendar, including scheduling meetings, conference, call, and travel arrangements.
Overview
12
12
years of professional experience
1
1
Certification
Work History
Executive Assistant
Advanta US
College Station, TX
04.2022 - 01.2024
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Organized and coordinated conferences and monthly meetings.
- Worked with senior management to initiate new projects and assist in various processes.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Managed accounts payable and receivable to gain better sense of overall financial stability and liquidity.
- Booked airfare, hotel, and ground transportation to coordinate office travel.
- Recorded and tracked operational expenses to identify and eliminate wasteful spending.
- Assisted development and implementation of new administrative procedures.
- Managed department budgets and generated financial reports for management review.
Sales Assistant
Team 3 Rentals
05.2021 - 11.2021
- Approve and sign off on all invoices created by corporate office.
- Create job sales form.
- Update job sales form based on company communication as specified by the manager.
- Setting up new customers/vendors and follow up to ensure documents are received back signed.
- Assist in monitoring equipment pricing/costs to ensure proper profit levels.
- Create bids, price sheets and quotes for equipment and upcoming jobs.
- Communicate pricing issues to proper department for adjustments.
- Maintain customer invoice status: (signed/to be signed)
- Handle all customer disputes with invoices or any other concerns.
- Handle all lost or stolen equipment.
- Handled day-to-day accounting processes to drive financial accuracy.
- Gathered financial information, prepared documents, and closed books.
- Reconciled accounts and reviewed expense data, net worth, and assets.
- Used advanced software to prepare documents, reports, and presentations.
- Tracked funds, prepared deposits and reconciled accounts.
- Reviewed invoices for accuracy and completeness prior to issuing payments.
- Handled accounts payable activities to facilitate accurate payment of bills and expenses.
- Managed invoicing and payment processing operations.
- Investigated and resolved invoicing discrepancies to maintain good vendor relations.
HSE Technician
Chesapeake Energy Corporation
05.2020 - 09.2020
- Accompanied, documented and reported OSHA inspections, insurance oversight and other formal safety and security measures at work site.
- Inspected job sites and completed in-depth reports outlining safety concerns and corrective actions.
- Complete all job reports and logs immediately following incident calls.
- Use SAP and power BI to create and maintain records for all safety rules, regulations and guidelines.
- Implemented and trained on safety programs and injury prevention programs for existing and new employees.
- Update contacts, projects and crew leaders with daily status reports on observations and incidents.
Automation and Electrical Technician
S-Con Services
04.2018 - 04.2020
- Troubleshoot and repair PLCs (24-480v DC)
- Troubleshoot telemetry system inputs and outputs on pumping control systems.
- Installed and monitored control systems on PLCs.
- Update and modify components and systems to improve wells or salt water disposal.
- Test wiring and other system parts for electrical flow and functions.
- Disconnect and remove motors and pumps to be replaced.
- Test troubleshoot and calibrate equipment in shop and infield.
- Interpreted electrical schematics and mechanical layouts to diagnose equipment problems.
- Rebuild and troubleshoot variable speed drives.
Administrative Assistant
Basic Energy Services
05.2016 - 10.2017
- Organized all new hire, security and temporary paperwork.
- Completed data entry, tracked resumes and maintained the applicant tracking system.
- Obtained signatures for financial documents and internal and external invoices.
- Organize and maintain customer files for easy access during audits and evaluations.
- Coordinate completion of paperwork for personnel including new hires, pay changes and terminations for submission to Human Resources.
- Monitor past due accounts.
- Input data into Accounts Receivable/Accounts Payable/Payroll.
- Organize and send off mail. Answer non-routine correspondence and assemble confidential or sensitive information.
- Organize and distributes daily and monthly reports.
- Set up new customer accounts and wells.
Automation Tech
S-Con, Inc.
05.2012 - 02.2016
- Performed regression and system-level testing to verify software quality and function on panels
- Maintained Proper communications on field automation equipment.
- Install, repair and troubleshoot control panels.
- Interpreted schematic blueprints, wiring diagrams, perform specifications and service manuals.
- Conducted highly complex diagnostic and operational tests in field.
- Analyzed test results to locate and determine causes of malfunctions.
- Trained in 24V - 480V electrical wiring and electrical repair and safety.
- Design and build electrical panels so cost is low and efficiency is accurate.
- Maintain office and supplies.
Accounting Analyst
Advanta US
College Station, TX
01.2024 - Current
- Enhanced financial accuracy by conducting thorough analysis and reconciliation of accounts.
- Maintained up-to-date knowledge of accounting regulations, industry standards, and best practices through continuous professional development activities.
- Researched billing and invoice problems and resolved issues in compliance with established standards.
- Managed multiple simultaneous projects, ensuring timely completion and accurate results in a fast-paced environment.
- Reconciled accounts and resolved both internal variances and discrepancies in external documentation.
- Improved financial reporting timeliness by automating data input and report generation tasks.
- Invoiced customers for purchases of goods and services to adhere to accounting standards and generate revenues.
- Prepared quarterly balance sheet reconciliations to obtain accurate picture of organization's financial situation.
- Delivered reports to company leaders focusing on financial accounting, cost accounting and sales data to guarantee that organizational objectives aligned with daily operations management.
- Contacted internal and external customers to obtain documentation to support invoices and claims.
- Handled day-to-day accounting processes to drive financial accuracy.
- Generated invoices upon receipt of billing information and tracked collection progress.
- Reconciled accounts, managed audits and updated financial records with remarkable accuracy.
- Reconciled account information and reported figures in general ledger by comparing to bank account statement each month.
- Developed monthly, quarterly and annual profit and loss statements and balance sheets.
Education
Associate of Science - undefined
CNM Main Campus
Albuquerque, NMSkills
- Excellent communication skills
- DOT Regulations
- IFTA Reports
- SOX Rules
- Database management
- Customer service-oriented
- Works well under pressure
- Human resource laws knowledge AR/AP
- Payroll
- Invoice processing
- HIPAA compliance
- Spreadsheet management
- Team building
- Microsoft Excel certified
- Word
- Internet
- SAP
- Citrix
- TMS (BHP)
- P2P (CHK)
- Executive Management
- Materials Planning
- Business Development and Planning
- Financial Operation
- Program Management
- Scheduling and Coordinating
- Budgetary Oversight
- Workflow Planning
- Project Implementation
Certification
APEC Training
Training in H2S
- PEC BASIC ORIENTATION
- SAFELAND USA
- PEC T.R.A.P
Training in H2S
Timeline
Accounting Analyst
Advanta US
01.2024 - Current
Executive Assistant
Advanta US
04.2022 - 01.2024
Sales Assistant
Team 3 Rentals
05.2021 - 11.2021
HSE Technician
Chesapeake Energy Corporation
05.2020 - 09.2020
Automation and Electrical Technician
S-Con Services
04.2018 - 04.2020
Administrative Assistant
Basic Energy Services
05.2016 - 10.2017
Automation Tech
S-Con, Inc.
05.2012 - 02.2016
Associate of Science - undefined
CNM Main Campus