Summary
Overview
Work History
Education
Skills
Certification
Languages
Timeline
Generic

Rachel Meisels

Redwood City,CA

Summary

Detail oriented team player with strong organizational and management skills. Ability to handle multiple projects simultaneously with a high degree of accuracy. Experienced in working with both students from preteen to PhD level and adults and providing guidance, support, and advising.

Overview

10
10
years of professional experience
1
1
Certification

Work History

Administrative Assistant to the Upper School

Castilleja School
08.2023 - 06.2024
  • Serve as advisor and mentor to 9th grade students
  • Coordinate schedules for faculty and staff, including but not limited to scheduling of meetings, updating calendars, etc
  • Monitor budget and approve expenditures for Upper School
  • Collaborate with administrative staff and leadership regarding planning of activities, events, and dissemination of information
  • Create and run reports to calculate relevant data (rate of tardies, absences, behavior infractions) and present to leadership team
  • Build systems of organization to increase efficiency in Upper School operations
  • Assist students with course registration and other academic needs.

Director of Operations

DPS Rescue
09.2021 - 08.2023
  • Monitored workflow and administrative processes to keep operations running smoothly from intake through adoption
  • Built relationships with regional shelters and managed communications regarding dogs and cats in need of rescue; facilitated transfers and assessed animals prior to intake; matched animals up with appropriate foster homes
  • Managed marketing of dogs, cats, and events via various social media platforms and direct marketing; utilized social media to recruit foster homes and increase intake
  • Supported foster homes and provided crisis management in cases involving illness/emergency or behavioral challenges
  • Updated foster onboarding process and created database of foster resources; Led screening and communications for foster applications; created foster mentor program and connected fosters with appropriate mentors
  • Created website content and updates
  • Managed adoption process from application through completion; handled follow-up emails to adopters and triaged questions and challenges as needed.

Shelter Operations Manager

Pets In Need, Palo Alto
01.2019 - 08.2021
  • Oversaw day-to-day operations of the Palo Alto Animal Shelter including coordination of adoptions, fosters, animal intake, communications with local partners, and monthly budgeting
  • Led a team of nine staff, including adoptions team, kennel attendants, and medical team, to ensure smooth interdepartmental communication, lead problem solving, and mentor new associates
  • Built relationships with municipal partner shelters, including Hayward Animal Shelter, Berkeley Animal Care Services, and Tri-City Animal Shelter, providing rescue support, intake of animals, and financial and medical resources as needed; The partnership resulted in weekly rescue runs which decreased euthanasia rates significantly
  • Provided hands-on assessments of animals during rescue runs, evaluation of medical needs, and communication with shelter staff
  • Managed all shelter animal intake (over the counter, Animal Control, rescue intake from partners) and outcomes via adoption, transfer, or return-to-owner, maintaining an average length of stay under two weeks
  • Liaised with Animal Control officers regarding intake and outcome of stray animals, police custody cases, and animal cruelty cases
  • Facilitated adoptions, matching dogs, cats, and pocket pets with appropriate homes, maintaining animal profiles online, and assisting adopters with follow-up questions and concerns
  • Collaborated with staff at sister facility to meet the needs of adopters.

Adoptions & Volunteer Manager

DPS Rescue
10.2014 - 01.2019
  • Coordinated biweekly adoption events (~200 visitors, ~40 volunteers/staff) including communication with the retail site partner, supervision of volunteers, and distribution of information to potential adopters
  • Led screening and communications for adoption applications, including matching adopters with animals, helping adopters prepare their homes, and finalizing adoptions
  • Created G-Suite management system for applications, fosters, volunteers, and adoption events
  • Followed up with adopters to address any questions or concerns post-adoption.

Administrative Manager

Stanford University
08.2014 - 12.2018
  • Established workflow processes, managed office operations, and implemented modifications to improve overall communication
  • Managed student services for >60 undergraduate and graduate students, organized community building events and activities, served as crisis support system
  • Provided time critical, complex, and confidential administrative support to program directors, faculty, and senior staff across three academic departments
  • Improved office efficiency by implementing collaboration tools that saved an average of five hours per week
  • Planned and executed university events including Commencement for 300 students and family members; managed catering, conference and meeting spaces, and all related communications
  • Negotiated terms and pricing with event services vendors, saving $3K+ annually.

Education

Master of Arts -

Emerson College
Boston

Bachelor of Arts -

Stanford University
Stanford

Skills

  • Nonprofit and Interpersonal Communications
  • Complex Problem-Solving
  • Time Management and Organization
  • Google Workspace
  • Project Management
  • Team Leadership
  • Microsoft Office Suite
  • Social media knowledge
  • Meticulous attention to detail
  • Time Management
  • Office Administration

Certification

Free Free Certified

Languages

Spanish, Professional Working

Timeline

Administrative Assistant to the Upper School

Castilleja School
08.2023 - 06.2024

Director of Operations

DPS Rescue
09.2021 - 08.2023

Shelter Operations Manager

Pets In Need, Palo Alto
01.2019 - 08.2021

Adoptions & Volunteer Manager

DPS Rescue
10.2014 - 01.2019

Administrative Manager

Stanford University
08.2014 - 12.2018

Master of Arts -

Emerson College

Bachelor of Arts -

Stanford University

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