Melanie Whitfield
Summary
Driven and resourceful administrative professional with 15+ years of experience assisting with work of high-achieving executives. Track record of supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
16
16
years of professional experience
Work History
Strategic Assistant to the CEO
The AI Education Project
09.2023 - Current
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Organized and coordinated conferences and monthly meetings.
- Screened emails and initiated actions to respond or direct messages for managers.
- Used advanced software and AI to prepare documents, reports, and presentations.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
- Conducted research and analyzed data to provide detailed reports on various business topics.
- Updated and maintained confidential databases and records.
- Worked with senior management to initiate new projects and assist in various processes.
- Created and managed office systems to efficiently deal with documentation.
- Coordinated events and worked on ad hoc projects.
- Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
- Upheld strict timetables by maintaining accurate, balanced calendars.
- Organized logistics and materials for each meeting and took detailed notes for dissemination to key stakeholders.
Senior Executive Assistant to the CEO
PureCycle Technologies
08.2022 - 08.2023
- Performed highly confidential duties regarding start-up $3 billion publicly traded technology company
- Maximized productivity and efficiency by coordinating multiple calendars across domestic and international time zones
- Provided administrative support to senior leadership and members of executive board while maintaining confidentiality.
- Managed schedules, events and travel plans for conferences, meetings and seminars, as well as domestic and international trips for executives.
- Managed complex calendar scheduling with focus on proper allocation of executive availability.
- Contributed to smooth business operations by planning and organizing meetings and conferences.
- Processed travel expenses and reimbursements for executive team and senior management group.
Executive Assistant
PureCycle Technologies
04.2021 - 08.2022
- Track and manage project due dates and completion for Chief Manufacturing Officer direct reports
- Project coordinator for Joint Venture team regarding international partnerships
- Facilitate non-disclosure agreements and other legal documents
- Reconcile charges and expenses via online systems in partnership with finance
Executive Assistant to the President, COO, CFO & CQO
Orlando Health Dr. P. Phillips Hospital
04.2020 - 04.2021
- Efficiently coordinated multiple calendars for hospital administration C-Suite
- Served as primary point of contact for answering office and website questions and routing requests
- Conducted research to prepare briefing materials, agendas and presentations
Executive Assistant to the President & CEO
South Carolina Hospital Association
04.2012 - 04.2020
- Maximized productivity by maintaining multiple calendars and arranging statewide and national travel
- Administrative Liaison for Board of Trustees including planning and facilitating meetings, writing minutes for publication and managing all Board member correspondence
- Editor and Social Media Coordinator for association
- Managed Executive Office budget including monthly expense reports and yearly budget
Executive Assistant
Red Bull Racing Team
12.2008 - 12.2011
- Optimized executive efficiency by communicating with NASCAR regarding entry forms, driver credentials and team updates
- Processed payroll for more than 150 employees
- Supervised weekly statistical reports of at-track performance
Public Relations Coordinator
Lake Norman Regional Medical Center
07.2008 - 12.2008
- Managed all aspects of public relations activities including media relations and speaking engagements
- Drafted and distributed press releases and feature stories regarding hospital services, physicians and events
- Increased company social media presence by maintaining website content
- Redesigned newsletter sent to more than 50K community households
Sales & Marketing Coordinator
Dale Earnhardt, Inc.
08.2007 - 07.2008
- Provided marketing and operational support for multi-car NASCAR team including coordinating marketing assets and commitments to team sponsors
- Managed sponsor inventory to ensure quality control
- Coordinated travel for department staff and five NASCAR drivers
- Developed comprehensive marketing plan for Dale Earnhardt Chevrolet dealership
Marketing Coordinator
Ginn Racing / MB2 Motorsports
Director of Client Services
Walker Marketing & Advertising
Public Relations Specialist
Cotter Group
Education
Bachelor of Arts in Journalism & Mass Communications -
University of South Carolina
Skills
- Executive Administrative Support
- Editing & Copywriting
- Calendar Management
- Executive Correspondence
- Meeting & Event Coordination
- Social Media Marketing
- Board Governance
- Travel Planning
Websites
Timeline
Strategic Assistant to the CEO
The AI Education Project
09.2023 - Current
Senior Executive Assistant to the CEO
PureCycle Technologies
08.2022 - 08.2023
Executive Assistant
PureCycle Technologies
04.2021 - 08.2022
Executive Assistant to the President, COO, CFO & CQO
Orlando Health Dr. P. Phillips Hospital
04.2020 - 04.2021
Executive Assistant to the President & CEO
South Carolina Hospital Association
04.2012 - 04.2020
Executive Assistant
Red Bull Racing Team
12.2008 - 12.2011
Public Relations Coordinator
Lake Norman Regional Medical Center
07.2008 - 12.2008
Sales & Marketing Coordinator
Dale Earnhardt, Inc.
08.2007 - 07.2008
Marketing Coordinator
Ginn Racing / MB2 Motorsports
Director of Client Services
Walker Marketing & Advertising
Public Relations Specialist
Cotter Group
Bachelor of Arts in Journalism & Mass Communications -
University of South Carolina
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