Melissa Velez
Angleton,TX
Summary
Over 22 years of experience in oil and gas administration, enhancing operational efficiency and team communication. Expertise in managing lease terminations and renewals, ensuring compliance and timely execution of agreements.
Overview
26
26
years of professional experience
Work History
Lease Termination Specialist II
PLAINS ALL AMERICAN
Houston, TX
09.2018 - Current
- Receipt of approved termination from the Lease Renewal Group
- Reviewed agreements and identified outstanding issues and termination requirements, including payments, releases, and terms
- Prepare the LTRF (Lease Termination Restoration Form) and identify all responsible parties in accordance to District and Management for distribution
- Consulted with legal department regarding ongoing litigation matters
- Engaged with Environmental Management to review and assess environmental concerns
- Forward Approved LTRF from Law and Environmental to the appropriate district and district management within the PL OPS, Trucking, Commercial and Land
- Received approvals from appropriate management and sent them to the Sr. Director of Land for final recommendation.
- Emailed immediate supervisor upon receiving all approvals to communicate agreement terms and obtain final termination recommendations, including preparing notifications, releases, and closing of file
- Prepared termination letter and release.
- Close file and prepare for offsite storage
- Prepared closed file for offsite storage and coordinated logistics for pick up and/or drop off
Land Lease Renewal Specialist I
PLAINS ALL AMERICAN
Houston, TX
06.2018 - Current
- Generated trigger report to identify renewal opportunities
- Conducted GIS and ownership verification
- Determine, per each individual agreement, the renewal requirements, payment status, districts and district management
- Generate PSR (Property Status Report)
- Emailed property status report to district management to facilitate timely decision-making
- Renew or terminate according to district management’s recommendation
- Prepared and mailed renewal/option letters or termination letters according to district management recommendation
Land Assistant II
CITATION OIL & GAS CORPORATION
Houston, TX
11.2011 - 05.2018
- Executed mass changes and transfers of Division of Interest documents to ensure accurate ownership records.
- Reviewed legal documents from interest owners to ensure accuracy and compliance with regulations.
- Assisted interest owners with inquiries, advising on curative for change of ownership and suspended revenue to resolve issues impacting their interests.
- Prepared letters for deceased owners, providing legal descriptions and pertinent information to facilitate communication and understanding.
Land Administration Clerk
CITATION OIL & GAS CORPORATION
Houston, TX
11.2011 - 05.2018
- Coordinated Authority for Expenditure (AFE) submissions for Rocky Mountain and Central Regions, ensuring compliance with budgetary guidelines. (Authority for Expenditure) for Rocky Mountain and Central Regions
- Maintain rental calendar; reviewed, monitored and prepared for circulation, Rental Recommendation Report, Obligation Report and Expiration Report of monthly rentals
- Executed distribution of monthly rentals and invoicing, including processing rental checks and mailing certified receipts.
- Oversaw county clerk recordings of legal documents across five regions (West Texas, Southern Oklahoma, Rocky Mountain, Central), managing check preparation for recording fees.
- Maintain monthly check log for the land department
- Assisted in processing company buyouts by coordinating financial and legal documentation.…processing check requests, send deeds for recording, process transfers and set up deed in contract system (LeaseData)
- Scanned and distributed land invoices to appropriate Landman
- Processed name and address changes in Excalibur and LeaseData
- New vendor set-ups in Excalibur
- Distributed discrepancies in Division of Interest (DOI) reports to appropriate Landman for resolution. to appropriate Landman
- Documented shut-in notices and notified relevant parties for compliance.
- Assist with yearly 1099 mail-out and handled all 1099 returns and/or questions
- Assist in training new personnel
VARIOUS PERSONNEL AGENCIES
Houston, TX
10.2010 - 10.2011
Administrative Assistant
CLAUDIA MORRILL PERSONNEL, INC.
Houston, TX
05.2011 - 08.2011
- Coordinated office schedules and appointments for executives and staff.
- Managed incoming communications, including calls, emails, and mail distribution.
Land Records Assistant/Receptionist
BALLARD EXPLORATION COMPANY, INC.
Houston, TX
04.2002 - 09.2010
- Coordinated schedules and managed communications for two landmen, facilitating efficient workflow and collaboration.
- Processed and issued lease bonus checks to landowners in a timely manner.
- Input lease information in FilemakerPro data system
- Maintain lease files
- Handle county clerk recordings of legal documents and type checks for recording fees
- Perform a variety of administrative functions including emailing, typing of correspondence and JOA’s (Joint Operating Agreement), faxing, sending out FedEx for Landmen, Geologist and Operations Manager
- Typed weekly drilling report and distributed to investors and inside personnel
- Engaged actively in meetings and discussions at HADOA to enhance knowledge of division order analysis.
- Served as receptionist, managing phone calls and greeting visitors.
Administrative Assistant
CALPINE CENTRAL, L.P.
Houston, TX
12.2000 - 02.2002
- Provided administrative support for Sr. Vice President and teams in Business Development, Environmental Engineers/Health & Safety, and Marketing.
- Maintained calendar of meetings, business trips, court dates and bid proposal dates for VP, Director and Managers, apprising appropriate upper management of responsibilities in advance of commitment
- Coordinated conferences and meetings for developers, environmentalists, engineers, and prospective clients, managing logistics such as scheduling rooms, ordering meals, and preparing materials..
- Assist in editing, proofreading and finalizing presentations and correspondence, including duplicating and binding finalized presentations
- Processed project number forms, check requests, expense reports, invoices, timesheets, and payroll checks for Business Development and Project Development departments at Calpine Houston office.
- Compiled and organized annual report folders and binders for bid proposals
- Participated in bi-weekly project meetings.
Skills
- Microsoft Office
- MAC Microsoft Office Suite
- LandRecords Database
- Outlook
- GIS
- Delay Rental
- Novell Applications
- Tobin/Lease Data
- FileMaker Pro
- 10-Key by Touch
- SBXA Rich Client (Excalibur)
- Notary Public
- Powervision
- Data Entry
Aptitudes
- Microsoft Office
- MAC Microsoft Office Suite
- LandRecords Database
- Outlook
- GIS
- Delay Rental
- Novell Applications
- Tobin/Lease Data
- FileMaker Pro
- 10-Key by Touch
- SBXA Rich Client (Excalibur)
- Notary Public
- Powervision
- Data Entry
Timeline
Lease Termination Specialist II
PLAINS ALL AMERICAN
09.2018 - Current
Land Lease Renewal Specialist I
PLAINS ALL AMERICAN
06.2018 - Current
Land Assistant II
CITATION OIL & GAS CORPORATION
11.2011 - 05.2018
Land Administration Clerk
CITATION OIL & GAS CORPORATION
11.2011 - 05.2018
Administrative Assistant
CLAUDIA MORRILL PERSONNEL, INC.
05.2011 - 08.2011
VARIOUS PERSONNEL AGENCIES
10.2010 - 10.2011
Land Records Assistant/Receptionist
BALLARD EXPLORATION COMPANY, INC.
04.2002 - 09.2010
Administrative Assistant
CALPINE CENTRAL, L.P.
12.2000 - 02.2002