Summary
Overview
Work History
Education
Skills
Websites
Work Availability
Work Preference
Software
Timeline
Hi, I’m

Meredith Maher

San Anselmo,CA
Meredith Maher

Summary

Driven and resourceful executive business partner with extensive experience assisting high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills. Detail-oriented team player with strong organizational skills. Handles multiple projects simultaneously with a high degree of accuracy.

Overview

23
years of professional experience

Work History

Maximus Real Estate Partners

Executive Assistant, CEO & COO (Contract)
2023.08 - 2024.01 (5 months)

Job overview

  • .Supported COO and CEO at this leading, private, multi-family real estate investment in San Francisco and development firm based in California with revenues exceeding $250M and a team of over 100 employees
  • An executive liaison, right-hand advisor, sounding board, and gatekeeper to COO; choreographed a high-level vision for productivity, processes, and strategies centered around the business operating cadence; overhauled executive calendar for maximum productivity and fiscal cadence goals
  • Provided strategic counsel, attended meetings, documented next steps and action items; communicated with key stakeholders, provided project management while implementing strategic planning processes
  • Managed COO's email in box, as well as responded on their behalf and drafted internal/external responses; organized internal/external events and dinners.

Instacart

Executive Assistant (Contract)
2023.03 - 2023.05 (2 months)

Job overview

  • Supported two Vice Presidents in Product Pillar at this private $1B American online grocery delivery and pick up service in San Francisco during period of high growth and pre-IPO valuation while their EA was on maternity leave
  • Optimized calendars effectively, with minimal guidance, ensuring schedules are in line with business and firm-wide priorities, enabling them to operate most efficiently to maintain focus on important initiatives
  • Planned and organized 300 person Product offsite at international office location in collaboration with internal stakeholders across multiple offices and with many external vendors
  • Managed expenses, booked travel and advised executives on travel options through thoughtful planning of critical details to create VIP experience

Redpoint Ventures

Executive Assistant (Contract)
2022.12 - 2023.03 (3 months)

Job overview

  • Managed desks for two high profile Investors/General Managers in Early Stage sector at this $3B private venture capital firm in San Francisco while their EA was on maternity leave
  • Scheduled, maintained, and updated calendar events, with minimal guidance in high pressure, pivoting environment with little to no training and supervision
  • Coordinated domestic and international travel, tracked and reconciled expenses while providing white glove travel coordination from end to end
  • Successfully managed high volume email correspondence by nurturing essential internal relationships, maintaining key organizational methods, and deeply understanding pivoting priorities to thoughtfully execute and mitigate back and forth in high velocity environment using executives tone and brand.

Asana

Senior Administrative Business Partner to Head of People
2022.05 - 2022.09 (4 months)

Job overview

  • Supported Head of People at this $547M public American software company offering mobile work management solutions platform
  • Managed complex and frequent calendar movement, maintained daily email routine of zero inbox, proactively organized logistics and coordination meetings, and streamlined processes by collaborating across all functions to identify ways to improve efficiency
  • Proactively collaborated with Chief of Staff on initiatives and projects inclusive of OKR cadences, all hands meetings, and team meetings to align and execute timely cross functional priorities
  • Coordinated with EA team on broader operations by creating necessary leverage to achieve company wide objectives to move business forward and operate with efficiency and velocity

iTradeNetwork

Executive Assistant to CEO
2021.05 - 2022.02 (9 months)

Job overview

  • Partnered with CEO at private global provider of supply chain solutions for food and beverage industry to execute various high level projects on their behalf
  • Facilitated projects for CEO inclusive of executive team event planning, leadership off sites (virtual and in person), quarterly cross-functional leadership meetings, Sales Kick off, Presidents club, company holiday parties and various other virtual events
  • Managed various administrative projects that would arise for CEO as well as liaised with Personal Assistant when coordinating corporate events at house due to COVID restraints
  • Implemented People and Culture programs to enhance remote employee engagement via creative and pragmatic solutions for culture building, enhancing employee benefits, onboarding and training

Quizlet

Executive Assistant to CEO, Senior Vice President and Vice President
2020.02 - 2021.04 (1 year & 2 months)

Job overview

  • Supported executive team at 200+ employee Ed Tech start-up during their Series C funding and acquisition
  • Proactively managed complex calendars for all three executives by building integral cross-functional relationships, consulting on prioritization where needed and garnishing trust to be strategically autonomous where appropriate
  • Supported executives and their teams with flawless execution of projects, event planning and expenses while shifting gears quickly to adapt to changing priorities
  • Confidently coordinated high touch internal and external meetings with key stakeholders and C-suite executives using precision, white-glove service, discretion and confidentiality while ensuring appropriate preparation for daily activities/meetings/speaking engagements

Salesforce.org

Executive Assistant to COO & Executive Vice President
2018.02 - 2019.10 (1 year & 8 months)

Job overview

  • Provided strong, strategic partnership with COO to improve day-to-day efficiency of dynamic agenda and organization as team scaled 100%
  • Maintained active and detailed calendar for COO, proactively providing gatekeeper and win-win solutions, ensuring realistic balance between shifting priorities; compiled preparation for meeting coordination, interviews, travel, corporate events and customer meetings
  • Tracked COO's email, providing clear communication on their behalf; implemented processes and procedures increasing operational efficiency with respect to deadlines and organizational developments
  • Organized weekly Leadership Team meetings, compiling agenda, recording minutes, tracking action items; maintained strategic time management, ensuring executive leadership possessed continuous awareness and knowledge of all critical meetings and responsibilities; planned all team quarterly offsites

Education

Santa Clara University Santa Clara, CA

Bachelor of Arts from Art HIstory And Business Administration

University Overview

Played on Division One Basketball Team

Skills

  • Executive Schedule Management
  • Project Management
  • Business Correspondence
  • Meeting planning
  • Meeting Agenda Preparation
  • Business Administration
  • Travel Arrangement Coordination

Websites

Availability
See my work availability
Not Available
Available
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
swipe to browse

Work Preference

Work Type

Full TimePart TimeContract Work

Work Location

Remote

Important To Me

Company CultureHealthcare benefitsWork from home optionPaid time offPaid sick leave

Software

Google Suite Expert, Macbook Expert, Microsoft Suite Expert, Expensify, Concur, Asana, Salesforce, Trello

Timeline

Executive Assistant, CEO & COO (Contract)
Maximus Real Estate Partners
2023.08 - 2024.01 (5 months)
Executive Assistant (Contract)
Instacart
2023.03 - 2023.05 (2 months)
Executive Assistant (Contract)
Redpoint Ventures
2022.12 - 2023.03 (3 months)
Senior Administrative Business Partner to Head of People
Asana
2022.05 - 2022.09 (4 months)
Executive Assistant to CEO
iTradeNetwork
2021.05 - 2022.02 (9 months)
Executive Assistant to CEO, Senior Vice President and Vice President
Quizlet
2020.02 - 2021.04 (1 year & 2 months)
Executive Assistant to COO & Executive Vice President
Salesforce.org
2018.02 - 2019.10 (1 year & 8 months)
Santa Clara University
Bachelor of Arts from Art HIstory And Business Administration

Similar Profiles

  • Serene Villegas

    Serene VillegasSerene Villegas

    Administrative Assistant at Maximus Real Estate PartnersAdministrative Assistant at Maximus Real Estate Partners

    View Profile
  • Shahida Williams

    Shahida WilliamsShahida Williams

    Construction Manager at Ziff Real Estate PartnersConstruction Manager at Ziff Real Estate Partners

    View Profile
  • Alexis Little

    Alexis LittleAlexis Little

    Assistant Property Manager at Bryten Real Estate Partners / MEB MgmtAssistant Property Manager at Bryten Real Estate Partners / MEB Mgmt

    View Profile
Meredith Maher