- QuickBooks
Michelle Alexander
Accounts Payable/Accouting Clerk
Jacksonville,FL
Summary
Precise Accounts Payable Specialist with 15 years of experience working with vendor accounts. Skilled at fixing account and data discrepancies with professionalism and using Quickbooks. Proven history of resourcefulness, accuracy and extensive knowledge of organization and bookkeeping.
Overview
17
17
years of professional experience
6
6
years of post-secondary education
Work History
Accounts Payable Team Lead/Accounting Clerk
Next Science
03.2023 - Current
- Trained new team members on accounts payable procedures, ensuring smooth transition into their roles and fostering a culture of teamwork within the department.
- Safeguarded company assets by enforcing strict adherence to internal controls and compliance requirements in the accounts payable process.
- Led team meetings to discuss process improvements, address challenges, and celebrate successes, fostering a positive work environment for all team members.
- Responded efficiently to internal audit inquiries, providing documentation as needed to support compliance efforts within the organization.
- Managed team workload effectively, prioritizing tasks to ensure timely completion of all assignments.
- Reached out to vendors and customers to verify information and follow up on client issues.
Accounts Payable Specialist
Treace Medical Concepts
06.2022 - 03.2023
- Produced month-end closing reports and provided actionable suggestions on remittance for quick resolution.
- Reached out to vendors and customers to verify information and follow up on client issues.
- Investigated daily variances and corrected errors to resolve discrepancies.
- Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
- New Vendor Information maintenance.
- Maintained accuracy for every vendor profile, including payment terms, GL accounts, and updated remittance address.
Accounts Payable Specialist
ATP Tour, Inc
08.2021 - 05.2022
- Reached out to vendors and customers to verify information and follow up on client issues.
- Processed over 200 invoices weekly
- Assist during annual external audit
- Year-end preparation of withholding statements for foreign and independent contractors
- Maintenance and accuracy of vendor files/records
- Prepare supporting document/vendor records for tax preparation
- Reviewed account documentation for over 500 accounts, rectified issues and contacted vendors about account changes.
Accounts Payable Specialist
Deborah Bradley Construction
03.2020 - 09.2020
- Process expense checks on a weekly basis and distribute to employees.
- Weekly check runs generated to get signed and mailed to vendors.
- Processed invoices and journal entries with efficiency and accuracy, resulting in decreased discrepancies.
- Reached out to vendors and customers to verify information and follow up on client issues.
- Produced month-end closing reports and provided actionable suggestions on remittance for quick resolution.
- Worked closely with Project Managers to generate purchase order for success of meeting project deadlines.
- Reviewed account documentation for over 50 accounts, rectified issues and contacted vendors about account changes.
- Reconciled 10 credit card statements each month.
- Processed expense reports given by employees by making sure all receipts supported expense report totals.
Accounts Payable Coordinator
Total Fire Protection
10.2017 - 03.2020
- Process 500-800 invoices a month into QuickBooks.
- Print weekly check runs which is approved and signed to be distributed.
- Effectively communicated with clients about payment needs and kept updated, detailed and accurate ledgers.
- Print out bill payment stubs and send to vendors to properly apply invoices to checks.
- Reconcile vendor statements.
- Generate AP Aging Report in preparation to reconcile.
- Respond to various AP inquiries with professionalism.
- Developed monthly, quarterly and annual profit and loss statements and balance sheets.
- Matched purchase orders with invoices and recorded necessary information.
Accounts Payable/Receivable Clerk
Timeless Treasures Fabrics of Soho, LLC
05.2010 - 10.2017
- Process 800-1000 invoices per month.
- Replenish Petty cash and create spreadsheets for company database.
- Print checks for vendors, then have distributed.
- Sort check numbers and invoices in company's files.
- Deposit companies/vendors checks and assist with collections.
- Maintains accounting ledgers by verifying and posting account transactions.
- Set up international and domestic wires for vendors to receive payments.
- Performed year-end 1099 tax forms.
- Generate vendor statements and reconcile general ledger.
- Maintain AMEX usage on monthly spreadsheet Administrator-Accounts Payable and Receivable.
Accounts Payable Clerk
Columbia University Presbyterian Hospital
12.2007 - 05.2010
- Tracked unpaid invoices.
- Provided front desk operations, scheduled appointments, greeted students and medical staff.
- Placed and processed purchasing orders for clinic.
- Medical coding documentation such as transcription of physician's notes, laboratory and radiologic results, etc.
- Entered vendor invoices and processed incoming payments.
Education
BBA - Business Administration in Business Management/Accounting
Strayer University
Online 08.2007 - 05.2009
AA - Business Administration in Business Administration, Accounting Licenses
Medgar Evers College CUNY
Brooklyn, NY 08.2005 - 05.2007
High School Diploma -
Grover Cleveland High School
Ridgewood, NY 08.1998 - 06.2001
Skills
- Expense tracking
Vendor relationship management
Account Reconciliation
Invoice Processing
Administrative abilities
Vendor invoice processing
Software
- SyteLine
- Concur
- Sage
Timeline
Accounts Payable Team Lead/Accounting Clerk
Next Science
03.2023 - Current
Accounts Payable Specialist
Treace Medical Concepts
06.2022 - 03.2023
Accounts Payable Specialist
ATP Tour, Inc
08.2021 - 05.2022
Accounts Payable Specialist
Deborah Bradley Construction
03.2020 - 09.2020
Accounts Payable Coordinator
Total Fire Protection
10.2017 - 03.2020
Accounts Payable/Receivable Clerk
Timeless Treasures Fabrics of Soho, LLC
05.2010 - 10.2017
Accounts Payable Clerk
Columbia University Presbyterian Hospital
12.2007 - 05.2010
BBA - Business Administration in Business Management/Accounting
Strayer University
08.2007 - 05.2009
AA - Business Administration in Business Administration, Accounting Licenses
Medgar Evers College CUNY
08.2005 - 05.2007
High School Diploma -
Grover Cleveland High School
08.1998 - 06.2001
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