Mindy Jo Saunders
Flagstaff,Arizona
Summary
Detail-oriented and security-conscious Office Professional with six years of experience in administrative support and specialized database management. Expertise in handling highly confidential data, operating advanced record-keeping software such as Dentrix, and executing high-volume document archiving in compliance with strict HIPAA regulations. A Bachelor of Science in Graphic Design and Photography enhances the ability to apply professional-grade technical knowledge of digital image quality, electronic data verification, and file indexing to law enforcement record maintenance. Committed to delivering exceptional organizational skills and meticulous attention to detail in all aspects of office operations.
Overview
14
14
years of professional experience
Work History
Dental Office Manager
High Country Family Dentistry
Flagstaff, AZ
01.2025 - Current
- Direct front-office administrative operations with an absolute focus on data accuracy and secure record retention for a busy clinical practice.
- Utilize Dentrix database software to accurately input, update, and manage sensitive patient records, identity data, and complex health insurance codes daily.
- Operate office imaging systems to scan, digitize, index, and organize high volumes of physical intake documents and correspondence into secure electronic archives.
- Ensure 100% compliance with federal HIPAA privacy regulations by safely routing electronic faxes and managing the secure end-of-life shredding of confidential files.
- Routinely perform basic maintenance and troubleshooting on office scanning, printing, and communication hardware to ensure zero operational downtime.
Dental Assistant
Peak Family Dental
Flagstaff, Arizona
01.2015 - 05.2020
- Executed clinical duties requiring absolute adherence to rigid, multi-step state health regulations, safety checklists, and sterilization protocols.
- Managed physical and digital clinical records within Eaglesoft, ensuring all diagnostic images and procedural logs were perfectly synchronized with patient charts.
- Operated specialized technical imaging equipment, demonstrating sharp attention to detail regarding image clarity, spatial alignment, and file saving structures.
- Maintained a highly organized workspace, meticulously cataloging clinical inventory and ensuring high-stakes equipment was fully operational.
Office Manager / Retail Associate
Chico’s
Flagstaff, Arizona
10.2012 - 01.2014
- Followed strict oral and written operational instructions to handle daily high-volume transactions, cash auditing, and secure inventory logging.
- Maintained data integrity for digital customer files and back-office logs, minimizing indexing errors.
- Leveraged digital imaging software to create, format, and organize visual store assets, ensuring clear visual standard compliance.
- Handled incoming/outgoing correspondence, managed shipping logs, and resolved customer escalations using professional communication.
Education
Bachelor of Science - Photography & Graphic Design
Northern Arizona University
Flagstaff, AZ05-2005
Skills
- Data Integrity & Digital Imaging: High-volume electronic document scanning, data logging, digital file formatting, indexing, and image quality control
- Information Security & Compliance: Strict adherence to HIPAA regulations, secure document custody, and compliant disposal/shredding of sensitive information
- Database & Record Management: Proficient in Dentrix and secure electronic record-keeping software; auditing files for absolute zero-error data entry
- Office & Logistics Operations: Mail processing, high-volume multi-line phone management, faxing, routing communications, and basic electronic equipment upkeep
Timeline
Dental Office Manager
High Country Family Dentistry
01.2025 - Current
Dental Assistant
Peak Family Dental
01.2015 - 05.2020
Office Manager / Retail Associate
Chico’s
10.2012 - 01.2014
Bachelor of Science - Photography & Graphic Design
Northern Arizona University