Monique Griffin
Gainesville,FL
Summary
Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.
Overview
15
15
years of professional experience
1
1
Certification
Work History
Executive Assistant
City Of Gainesville's Commission Office
03.2023 - Current
- Draft and prepare correspondences for Commissioner's approval
- Perform intricate administrative work in support of City Commissioner’s core functions and processes
- Coordinate administrative activities and flow of correspondence through office
- Serve as staff liaison to special committees and boards and represents City Commissioners by attending meetings or serving on assigned committees
- Aid City Commissioners directly in responding to citizen inquiries and providing information; track issues and resolutions and provides consultation and assistance regarding specific matters within area of expertise
- Schedule, coordinate and maintain assigned calendars
- Assist with drafting, modifying, and interpreting operational and personnel policies, guidelines and administrative procedures applicable to department staff
- Proof, draft and distribute complex documents
- Research, review, compile and maintain detailed and specialized information for complex standard and ad-hoc reports and department work processes
- Provide administrative oversight with design, implementation and administration of department programs
- Prepare documentation and materials and prepare program assessments
- Request information or supporting documentation from appropriate staff
- Analyze and prepared Departmental Monthly Reports
- Work directly with City Commissioners to facilitate completion of respective assignments and objectives
- Supervise, plan, consolidate, evaluate and direct work of support staff; set work goals, objectives, and priorities
- Assist with interviewing and selection of support staff
- Make travel arrangements and prepare itineraries
- Receive, monitor, and screen visitors and telephone calls that require use of judgment, tact, and diplomacy.
Litigation Assistant
City Of Miami Attorney's Office
05.2008 - 01.2023
- Office of the City Attorney 444, Managed Litigators’ calendar for court appearances and or depositions
- Comprise documents from written material and or instructions such as Notices of Taking Depositions, Notice of Hearings, Request for Special Set Hearings, Pleadings, ordinances, resolutions, and other legal correspondence
- Review, examine attorneys’ work for stylistic and grammatical deficiencies to determine premises of corrections, and revisions
- Coordinate calendaring with opposing counsels’ litigation assistants and judicial assistants for the purpose of scheduling, judicial hearings, motion calendar and special set hearings
- Maintain assigned attorney(s) court/litigation calendar and appointment schedule
- Assist with travel itineraries, arrangements, and complete required associated travel reimbursement forms
- Scheduled litigators’ Continued Legal Education (CLE) Courses
- Corresponded with Court Liaison to ensure accurate receipt and acknowledgment of Mandatory Orders to Appear by sworn Law Enforcement Officials
- Establish and revise work priorities and production schedules
- Maintained attorneys’ open assignment lists and case files
- Provide a high level of service and support to litigators, and colleagues, as it pertains to completion of complex and simplistic tasks
- Created, and maintained log of all legislative matters received electronically, and via hard copy from departments citywide
- Schedule Independent Medical Examinations with Medical Professionals for the purpose of trial
- Acts as a liaison between the City Attorney's Office and various governmental units within City to provide information about the City Code and Charter
- Assist Attorneys during Commission Meetings
- Perform broad spectrum of legal research work, including but not limited to electronic research
- Maintained files of correspondence, forms, reports and other materials by filing and sorting materials via applicable methodical systems to include but not limited to alphabetical and numerical
- Maintained attorneys’ instruments and resources
- Updated, and managed City of Miami Charter Code Books
- Assisted in the preparation and review of invoices for translators, court reporters, expert witnesses, and process servers
- Proficient knowledge of legal terminology
- Provided a high level of customer service and support to the public, superiors, and colleagues, as it pertains to completion of complex and simplistic tasks
- Prepared Electronic Agenda for City Attorney, for all Commission Meetings
- Reviewed and edited potential Legislative matters prior to submission to Agenda office for upcoming Commission Meetings
- Greeted/received members of the public, and Public Officials
- Answered public inquiries via inbound calls
- Committee Meeting Transcriptions
- Led and managed an efficient Legal Services Request process.
Education
Associate of Arts Degree - Pre-Law
Miami Dade College
Miami, FL07.2006
Skills
- Analyzing and Proofreading
- Executive Support
- Data Entry
- Document Management
- Advance knowledge of Microsoft Word, Excel, Outlook, QuickBooks
- Prolaw Data Management System
- Escribe
- Research Skills
- Transcription
- Typist 87 wpm
- Administrative Support Specialist
- Meeting Agendas and Minutes
- Answer Multi-Line Phone Systems
- Legal Administrative Support
- Maintain Filing Systems
- Correspondence and Memos Drafting
- Executive Calendars Management
- Workers' Compensation Knowledge
- QuickBooks Expertise
- Payroll
- Electronic Document Filing and Retrieval in PACER, and Circuit Court Filing Systems
- Administrative Policies
- Bookkeeping
Certification
- Certified Florida Public Notary, - 03/23-03/27
Timeline
Executive Assistant
City Of Gainesville's Commission Office
03.2023 - Current
Litigation Assistant
City Of Miami Attorney's Office
05.2008 - 01.2023
Associate of Arts Degree - Pre-Law
Miami Dade College
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