Margaret Maxwell
Fort Washington,MD
Summary
Highly organized Executive Assistant with extensive experience in providing administrative support to senior leadership. Expertly manages complex calendars, schedules meetings, and coordinates domestic and international travel, ensuring seamless event execution and effective communication.
Overview
17
17
years of professional experience
Work History
Executive assistant
St. Dominic Catholic Church & Priory
Washington, DC
12.2018 - 05.2025
- Coordinated pastor's calendar and scheduled meetings and appointments for two directors in fast-paced environment.
- Orchestrated and executed weekly meetings and church events.
- Crafted and finalized comprehensive correspondence in written and electronic formats to facilitate effective communication.
- Conducted training sessions for church staff and volunteers. Oversaw employee onboarding and offboarding processes.
- Maintained and updated website content on a daily basis, coupled with meticulous database management.
- Created engaging marketing materials for weekly events and designed an 8-page weekly bulletin to enhance community engagement.
- Ensured the preservation of Sacramental Records in compliance with Canon Law.
Office Manager & Conference Coordinator/Registrar
Governors Highway Safety Association
Washington, DC
07.2015 - 03.2018
- Acted as the main point of contact for board, speakers, and exhibitors, preparing documentation including board books, speaker packets, and exhibitor guidelines.
- Managed membership and meeting registration databases, including invoicing and event registration processing.
- Developed and submitted RFPs for quarterly board meetings and annual conference, ensuring alignment with organizational goals.
- Provided comprehensive calendar management for the Executive Director and Director of Administration.
- Streamlined onboarding and offboarding processes, enhancing employee integration and compliance with HR programs.
- Ensured accurate financial records through consistent reconciliation of accounts receivable and payable, maintaining balanced budgets for association events.
- Processed expense reports through Concur and reconciled credit card bills.
- Collaborated with building management to address tenant concerns covering office leases, security protocols, and maintenance.
- Supported the association's IT staff.
Meeting & Event Planner
Margaret Maxwell, Self-Employed
Fort Washington, MD
09.2012 - 07.2015
- Successfully executed fundraising events that significantly increased contributions for targeted causes.
- Increased client satisfaction through comprehensive event planning coordination, including venue selection, catering, entertainment, and transportation.
- Oversaw event budgets and negotiated vendor agreements to ensure cost-effectiveness while delivering exceptional attendee experiences.
- Collaborated with cross-functional teams to guarantee the seamless execution of all event-related logistics.
- Led the creation and production of customized event materials, such as invitations, signage, and promotional items, tailored to each event's theme.
- Oversaw vendor contract compliance during events, ensuring the delivery of superior services and products.
- Streamlined vendor communication protocols to enhance event execution and ensure timely deliveries.
- Recruited, trained, and managed event staff, promoting teamwork, communication, and technical expertise.
Executive Assistant & Office Manager
American Association of People with Disabilities
Washington, DC
04.2008 - 09.2012
- Managed dual executive calendars, expertly scheduling meetings, appointments, and travel to optimize efficiency.
- Processed travel requests and expense reports for senior leadership.
- Coordinated board meetings as primary contact, facilitating communication and logistics for board members.
- Streamlined employee onboarding and offboarding procedures, including the administration of employee files.
- Managed onboarding and offboarding of association employees while administering HR initiatives to support staffing needs.
- Ensured secure handling and confidential distribution of sensitive documents.
- Responded swiftly and effectively to a high volume of phone calls and email inquiries.
- Maintained a precise and comprehensive membership database.
- Served as the primary liaison with building management on tenant matters, including leases, security, and maintenance.
Education
Hospitality Management – Certificate -
Prince George's Community College
Largo, MDSkills
- Calendar management
- Scheduling
- Travel coordination
- Event planning
- Onboarding processes
- Invoice Processing
- Document Management
- Information Management
- Database management
- Membership management
- Report Generation
- Admin support
- Process improvements
- MS Office Suite
- Advanced MS office suite
- Google Workspace
- Salesforce
- Concur
- Workday
- Dayforce
- SharePoint
- IManage
- Asana
- Teams
- Zoom
- Slack
- Adobe Docusign
- OnBase
- Attention to detail
- Detail-oriented
- Multitasking
- Time management
- Problem Solving
- Communication
- Confidentiality and Discretion
- Client/Member Customer Service
- Event coordination
- Presentation Creation
- Presentation design
- Business writing
- Proofreading
- Appointment setting
- Financial Reporting
- Calendar planning
- Travel administration
- Presentation design
- Business writing
- Invoice processing
- Proofreading
- Appointment setting
- Financial Reporting
Timeline
Executive assistant
St. Dominic Catholic Church & Priory
12.2018 - 05.2025
Office Manager & Conference Coordinator/Registrar
Governors Highway Safety Association
07.2015 - 03.2018
Meeting & Event Planner
Margaret Maxwell, Self-Employed
09.2012 - 07.2015
Executive Assistant & Office Manager
American Association of People with Disabilities
04.2008 - 09.2012
Hospitality Management – Certificate -
Prince George's Community College