Mya Meyers
Waxahachie,TX
Summary
Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.
Overview
11
11
years of professional experience
Work History
Administrative Support Specialist
US Army Corps Of Engineers
Millington, TN
07.2021 - Current
- Perform administrative duties for the USACE Logistics Activity (ULA), Executive Office to include the Director and field logistics liaisons.
- Maintain Personnel files to keep them updated with current personnel action, training, and appraisals.
- Advise senior leaders on all award type, funding, and regulations.
- Coordinate with Resource Management Office regarding funding of Performance awards and ULA Incentive Award Program.
- Manage ULA Award Program for 365 employees, ensuring all submission of proper forms, funding and personnel actions are completed within required suspense. Ensuring all award submissions are within Army Regulations and USACE policies. Executes awards, ensuring, Labor PR&Cs are created in CEFMS, RPAs created in AutoNoa and certificates prepared and ready for distribution. Keep the workforce abreast of any notices or changes as they pertain to the programs.
- Ensured labor code charges are assessed to appropriate projects, post labor charges; reconcile labor charges when funding was insufficient and coordinated with the Finance Center to establish funding.
- Prepared, and obligated Purchase Request and Commitment (PR&Cs) for all of ULA. Identified that Un-liquidated Obligations (ULO) are valid and take appropriate action to liquidate them or de-obligate excess funds.
- Responsible for maintaining ULA Drug testing Program by handling all coordination of the Drug testing/Physical for required new hires and random drug testing with HR.
- Perform as ULA Timekeeping Lead for 365 employees.
- Coordinate with Resource Management office regarding FTE usage.
- Maintains spreadsheets using automated office software to verify data.
- Support workforce specialist as one of the liaisons between the Director and hiring managers and the servicing Human Resources Office and USACE Human Resources Strategic Advisor; is responsible for the coordination and submission of personnel functions to includes: classification, position management, position reviews, recruitment and placement, staffing, realignments/reassignments, HR related local policy and regulations.
- Utilize DCPDS and Auto NOA to initiate recruit/fill request and SF-52s for resignations, terminations, and temporary promotions and reassignments.
- Utilize various HR information systems and tools to complete and track personnel actions.
- Review organizational requirements and/or conducts studies relating to such factors as turnover, mission, and technology to identify staffing trends, anticipated vacancies.
- Works with Business Operations staff on the Individual Manning Document (IMD) and the TDA, organizational and staffing reports.
- Review vacancy announcements based on Position Description and job analysis of the position and maintains all documentation for the job announcement.
- Utilize various HR information systems and tools to complete and track personnel actions.
- Review organizational requirements and/or conducts studies relating to such factors as turnover, mission, and technology to identify staffing trends, anticipated vacancies.
- Works with Business Operations staff on the Individual Manning Document (IMD) and the TDA, organizational and staffing reports.
- Provide guidance to employees and staff on personnel, pay, travel and protocol issues.
- Preparation and maintaining personnel files.
- Maintains suspense reports to track personnel suspense’s such as conversion dates for career or VRA appointments, expiration date of TERM appointments, expiration dates for overseas tours of duty.
- Works with HR issues, researched data for reports and personnel actions, coordinating with HR for new and in-coming employees to monitor and facilitate recruitments, assisting with the Vacancy Listing, tracking in-coming and out-going employees on the Employee Status Report and ensuring TDA database matches the official numbers on-board.
- Working and coordinating recruitments with HR and senior management, coordination of release, assisting and advising supervisors with personnel forms and personnel actions.
- Coordinates with HR on physicals and security issues.
Administrative Assistant
US Army Corps Of Engineers
Millington, TN
12.2017 - 07.2022
- Restocked supplies and submitted purchase orders to maintain stock levels.
- Executed record filing system to improve document organization and management.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Edited documents to improve accuracy of language, flow and readability.
- Set up conference rooms, technology and materials to facilitate meetings.
- Managed relational database to store information for reference, reporting and analysis.
- Conducted onboarding to help new hires adjust to administrative and performance aspects of jobs.
- Booked airfare, hotel and ground transportation to coordinate office travel.
- Generated reports and typed letters in Word and prepared PowerPoint presentations.
- Maintained company handbook to outline policies and provide insights to company mission and values.
- Leveraged accounting software to manage expenses and keep track of finances.
- Scheduled office equipment repair and maintenance to extend equipment lifespan and prevent unplanned downtime.
Accounts Payable Analyst
Hilton Hotels Corporation
Memphis, TN
05.2012 - 12.2017
- Received vendor invoices, validated for accuracy and routed for approval to prepare for payment processing.
- Generated financial statements to analyze utility cost, repair and maintenance expenses.
- Handled sensitive and confidential documents and information to maintain corporate reputation.
- Identified opportunities and risks in accounts payable process to improve standard operating procedures.
- Provided strong customer service and support to prevent invoice and expense issues.
- Assisted with annual audits by generating reports and collecting and consolidating invoice information.
- Processed daily invoices, check requests and wire transfers of foreign and domestic currency.
- Reconciled company bank, credit card and line of credit accounts, investigating and resolving discrepancies to keep accounts audit-ready.
- Gathered, evaluated and summarized account data in detailed financial reports.
Education
Associate of Science - Accounting
Austin Peay State University
Clarksville, TN05.2005
Skills
- Task Prioritization
- Document and File Management
- Confidentiality and Data Protection
- Problem Solving
- Customer Service
- Database and Client Management Systems
Timeline
Administrative Support Specialist
US Army Corps Of Engineers
07.2021 - Current
Administrative Assistant
US Army Corps Of Engineers
12.2017 - 07.2022
Accounts Payable Analyst
Hilton Hotels Corporation
05.2012 - 12.2017
Associate of Science - Accounting
Austin Peay State University