NALEENI NAZIR

Webster

Summary

Executive administrative and operations professional with 8+ years of experience supporting senior leadership, managing complex schedules, coordinating domestic and international travel, preparing executive-level documentation, and overseeing high-impact logistics in fast-paced, remote environments. Trusted partner known for discretion, accuracy, and proactive problem-solving.

Overview

years of professional experience

Work History

Group Sales Specialist / Executive Support

Vacation Express

Atlanta

03.2023 - Current

Provide administrative and operational support to senior leadership and cross-functional teams in a remote environment.
Coordinate complex schedules, deadlines, approvals, and high-volume communications with executives, hotel partners, airlines, and internal stakeholders.
Prepare and manage contracts, pricing summaries, proposals, reports, and executive correspondence with a high level of accuracy.
Oversee domestic and international travel logistics including itineraries, rooming lists, manifests, and special requests.
Maintain detailed workflows, communication records, and action items in Salesforce.
Proactively identify and resolve scheduling, documentation, and logistics issues before escalation.

Executive Administrative / Operations Manager

Destination RSVP

Rochester

01.2018 - Current

Manage a group travel and event company supporting executive leaders and organizations ranging from 10 to 5,000 attendees.
Serve as primary executive coordinator managing calendars, timelines, contracts, travel logistics, and stakeholder communications.
Plan and execute executive meetings, retreats, and large-scale events including vendor coordination and on-site logistics.
Draft, review, and negotiate hotel and vendor contracts, ensuring favorable terms and compliance.
Prepare executive presentations, proposals, itineraries, and reports using Google Workspace and Microsoft Office.
Track expenses, manage payment schedules, and reconcile budgets while maintaining confidentiality of financial data.

Administrative & Operations Manager

Quality Air Specialists

Rochester

04.2006 - 03.2023

Manage administrative operations including scheduling, invoicing, documentation, customer communication, and vendor coordination.
Maintain calendars, service appointments, records, and follow-ups to support daily operations.
Prepare professional correspondence, service estimates, and internal documentation.

Education

Bachelor of Arts - Business Administration

Lehman College

Bronx, NY

05-2005

Skills

Executive Calendar Management
Webinar hosting
Contract negotiation
Schedule coordination
Event planning
Customer relationship management
Team collaboration
Travel Coordination
Meeting & Event Planning

Google Workspace
Microsoft Office
Salesforce CRM
Zoom
Navan
Expense Tracking
Confidentiality & Discretion
Budget management
Attention to detail

Timeline