Nancy Macias
Woodside,USA
Summary
Accounting professional with 15+ years of experience in accounts receivable, accounts payable, and full-charge bookkeeping. Expertise in bank reconciliations, general ledger maintenance, invoice processing, and month-end close. Proven ability to improve collections, and reduce outstanding balances. Detail-oriented, reliable, and well-versed in accounting principles.
Overview
25
25
years of professional experience
Work History
Accounts Payables Specialist
UNIFIED Door & Hardware
Port Washington
04.2021 - 11.2025
- Reviewed and processed 400-600 invoices per month, ensuring accuracy and compliance with company policies.
- Matched purchase orders, receiving reports, and vendor invoices to ensure that all figures are correct and properly authorized.
- Prepare, verify, and process payment runs, including checks, ACH, and wire transfers.
- I ensured that invoices offering early payment discounts were paid ahead of schedule, allowing the company to take full advantage of the savings.
- Reported discrepancies to the Purchasing and Receiving Departments, and successfully reconciled over 95% of variances before month-end close.
- Responded to 30-50 vendor and internal inquiries weekly, providing timely resolution, and maintaining strong vendor relationships.
- Reconciled vendor statements monthly, researching and correcting discrepancies with a 98% accuracy rate.
- Prepared cleared checks for secure storage, and maintained proper audit documentation.
- Contributed to reducing invoice aging (AP outstanding) by 20% through timely processing and improved communication with departments.
- Assisted in month-end closing processes by preparing journal entries, account reconciliations, and supporting schedules.
Bookkeeping Administrative Assistant
Eric Javits Inc
Long Island City, NY
11.2013 - 08.2020
- Core Bookkeeping Skills; Accounts Payable, Accounts Receivable, Bank Reconciliation, General Ledger Maintenance, Journal Entries, Accrual Accounting, Expense Tracking & Categorization, Invoice/Billing Management, and basic payroll processing.
- Financial Reporting: Profit & Loss Statement (P&L), Balance Sheets, Cash Flow Tracking, Month-End Close.
- Compliance and Organization: Tax Preparation Support, Sales Tax Tracking, Record Keeping, and Documentation, Internal Controls.
- Maintained accurate financial records using accounting software and spreadsheets.
- Ensured that all accounting policies are followed accurately according to GAAP principles.
Accounts Receivable Supervisor
TomCat Bakery Inc
Long Island City
02.2005 - 10.2013
- Oversaw daily Accounts Receivable operations, including cash posting, deposits, collections, and account reconciliation.
- Review, evaluate, and approve credit for new customer accounts.
- Set up new customer profiles, and ensure accounts are accurately maintained.
- Reduced Days Sales Outstanding (DSO) from 55 days to 30 days, significantly improving cash flow and aging performance.
- Oversaw a portfolio of over 900 active customer accounts, maintaining strong credit control and timely collections.
- Partnered closely with the Sales Team to identify delinquent accounts early, increasing recovery success by 30%.
- Logged 100% of customer interactions, including disputes, NSF/returned checks, and declined credit cards, ensuring complete, audit-ready documentation.
- Processed weekly credit cards and wire transactions with a near-zero error rate.
- Maintained write-off reports, and helped reduce annual bad debt by 20% through proactive follow-up.
- Handle and resolve all customer chargebacks, and issue credits when appropriate.
- Notified customers of delinquent account status, reducing 50+ day past-due balances by 25%.
- Developed effective repayment plans.
Collection Administrator
Amy's Bread
New York, NY
09.2000 - 02.2005
- Applied cash receipts and credit card payments accurately, and on time.
- Monitored AR aging, and proactively followed up on past-due balances.
- Conducted collection outreach while maintaining positive customer relationships.
- Investigated billing discrepancies and resolved customer disputes.
- Partner with Sales, Customer Service, and Finance to resolve account issues.
- Identify opportunities to improve AR processes and workflows. Made 20 to 40 daily collection calls, reducing delinquent accounts by 30% within six months.
- Collaborated with the sales team to identify delinquent accounts, improving early-stage collection effectiveness by 25%.
- Maintained detailed collection notes and recommended credit term adjustments, resulting in a 15% reduction in repeat delinquencies.
- Logged all calls related to disputes, bad checks, and declined credit cards, ensuring 100% documentation compliance.
- Processed credit card and wire transactions totaling over $500,000 per month.
- Maintained and updated write-off reports, and helped reduce annual write-offs by 20% through proactive collection.
- Issued return authorizations and credit memos, processing over 50 adjustments per month with accuracy.
- Investigated chargebacks and deductions, successfully resolving 85% of cases.
- Ensured customers received invoices and statements on schedule, improving on-time payments by 15%.
Education
Bachelor of Science - Accounting And Finance
Queens College
Queens, NYAssociate of Applied Science -
Kingsborough Community College
Brooklyn, NYSkills
- Accounts payable, and accounts receivable ERP accounting systems (eg, SAP, Microsoft Dynamics)
- QuickBooks (Online/Desktop)
- Microsoft Office: Word, Excel (Pivot Tables, VLOOKUP, XLOOKUP, formulas), Outlook, transaction verification
- Payment coding
- General ledger maintenance
- ERP systems proficiency
- ACH/wire transfers
- Accrual accounting
- Bank & Credit card reconciliation
- 1099 preparation
- Financial management
- GAAP compliance
- Rams AS/400
- Power BI
- Global Gateway
- SPS Commerce
- EDI (Electronic Data Interchange)
- Data entry accuracy
Languages
- English
- Spanish
Timeline
Accounts Payables Specialist
UNIFIED Door & Hardware
04.2021 - 11.2025
Bookkeeping Administrative Assistant
Eric Javits Inc
11.2013 - 08.2020
Accounts Receivable Supervisor
TomCat Bakery Inc
02.2005 - 10.2013
Collection Administrator
Amy's Bread
09.2000 - 02.2005
Bachelor of Science - Accounting And Finance
Queens College
Associate of Applied Science -
Kingsborough Community College