Nancy Nicolaides Knight
Great Falls
Summary
Experienced global marketing event manager, meeting planner, and special events producer, with 15+ years’ experience successfully executing events, organizational and travel logistics, budget management, and promotions for international and national events of varying sizes and complexity. Highly organized and detailed, adept at building robust relationships with key stakeholders, clients, principals, vendors and staff at all levels.
Overview
31
31
years of professional experience
Work History
Executive Coordinator
Mars, Inc
12.2024 - Current
- Provide high-level executive support to senior leaders, managing complex calendars, global travel, meetings, expenses, and confidential communications in a fast-paced corporate environment.
- Coordinate domestic and international travel logistics, including flights, accommodations, ground transportation, visas, and travel documentation, ensuring seamless executive travel experiences.
- Plan and execute executive meetings, leadership offsites, board and audit committee meetings, and global events, overseeing logistics, materials, vendors, and stakeholder communications.
- Prepare, manage, and distribute highly confidential reports, presentations, board materials, and correspondence with exceptional accuracy and discretion.
- Serve as a strategic liaison across departments and external partners, facilitating communication, aligning priorities, and supporting senior leadership initiatives.
- Manage purchase orders, vendor relationships, expense reporting, visitor registration, and administrative operations while streamlining processes and improving workflow efficiency.
- Support cross-functional projects by tracking deliverables, coordinating resources, providing team backup coverage, and driving continuous process improvements.
Manager, Events & Travel
C-Quest Capital, LLC, Washington DC
Washington DC
01.2023 - 07.2024
- Planned and executed global workplace events to enhance the employee experience, and engagement, including coordinating global meetings, managing event agendas and logistics, coordinating vendors, managing budgets, and collaborating cross-departmentally for logistical support.
- Wrote policies and procedures for employee travel.
- Developed and wrote the global travel and expense policy for the company.
- Implemented and communicated global travel logistics and events for staff and outside partners.
- Managed individual and group travel processes.
- Managed office move: Created schedule, created RFP’s for required vendors, managed all on site logistics, coordinated with leasing office, brokers, and legal department to ensure continuity of operations.
President & Founder
NK Global Events, LLC, Washington DC
Washington DC
02.2020 - 01.2023
- Conducted venue and site selection to identify suitable meeting locations.
- Coordinated the selection process and approval of venue contracts, catering needs, and audio-visual requirements.
- Managed meeting logistics with venues and clients.
- Created event “run of show” details for on-site staff.
- Researched and planned offsite dinners, team-building activities, and other special event requests.
- Provided pre- and post-event communication to suppliers and clients.
- Thoroughly reviewed invoices and other financial documents relevant to the event.
Director, Meetings and Membership
AFIRE Washington DC
Washington DC
01.2010 - 01.2019
- Directed and executed the production of domestic and international conferences and events.
- Served as a liaison to members and implemented membership services.
- Supervised on-site meeting activities, vendors, and service providers.
- Coordinated on-site sponsor materials and supervised registration procedures.
- Identified potential sites, conducted site visits, and negotiated contracts.
- Managed logistics, chartered transportation, and maintained a comprehensive planning schedule.
- Created and distributed meeting materials, including speaker packets and sponsor letters.
- Managed databases for meetings and members, processed payments, and maintained records.
- Produced membership directory updates and the annual printed directory.
Meeting Planner (Contractor)
Exxon Mobil Corporation, Fairfax VA
Fairfax VA
01.2009 - 01.2010
- Inspected and evaluated meeting spaces and related services.
- Selected key suppliers, prepared budgets, negotiated contracts, and audited payments.
- Advised on productive, cost-effective venues and formats for meetings and events.
- Developed and maintained strong business relationships with service providers.
Sr. Associate
Events and Meetings, KPMG LLP, Washington DC
Washington DC
01.2007 - 01.2009
- Oversaw and executed regional meeting and event components.
- Planned and managed 90 meetings and events per year, accommodating 20 to 2500 attendees.
- Managed budgets for all meetings and events, consistently staying under budget.
Manager, HR Special Events and Reward and Recognition
McDonald's Corporation, Oak Brook II
Oak Brook II
01.2002 - 01.2006
- Planned and executed special events and recognition programs.
- Managed logistics for global staff reward and recognition programs, including trips to the Olympics and international conventions.
- Managed event budgets up to $1.7 million.
- Redesigned and established new standards for the annual Presidents Award event.
- Improved recognition and reward programs, enhancing their effectiveness.
- Recognized as 2003 Most Valuable Performer, Global Human Resources.
Meeting and Event Planner
Accenture, Chicago, Ill
Chicago, Ill
01.1999 - 01.2002
- Oversaw and executed meeting and event components for 80 meetings and events per year.
- Managed special projects, including the global Vendor Relations Program and department-wide Business Plan.
Project Manager, Global Meetings
Talking Point, Inc., Chicago, Illinois
Chicago, Illinois
01.1998 - 01.1999
Account Coordinator, Global Incentive Travel
Landmark Incentive Marketing Inc., Chicago, Illinois
Chicago, Illinois
01.1995 - 01.1998
Education
Bachelor of Science - Political Science
Spring Hill College
Mobile, Alabama05-1995
Skills
Strategic business partner with expertise in growth planning, customer engagement, sales operations, and market analysis
Leverage data-driven insights, financial acumen, and demand planning to identify opportunities and drive profitable business outcomes
Build strong collaborative relationships across functions and stakeholders to align priorities and accelerate results
Skilled in negotiation, strategic planning, project execution, and delivering exceptional customer and shopper experiences
Recognized for strong communication, resilience, resourcefulness, and the ability to manage complexity while driving accountability and results
Timeline
Executive Coordinator
Mars, Inc
12.2024 - Current
Manager, Events & Travel
C-Quest Capital, LLC, Washington DC
01.2023 - 07.2024
President & Founder
NK Global Events, LLC, Washington DC
02.2020 - 01.2023
Director, Meetings and Membership
AFIRE Washington DC
01.2010 - 01.2019
Meeting Planner (Contractor)
Exxon Mobil Corporation, Fairfax VA
01.2009 - 01.2010
Sr. Associate
Events and Meetings, KPMG LLP, Washington DC
01.2007 - 01.2009
Manager, HR Special Events and Reward and Recognition
McDonald's Corporation, Oak Brook II
01.2002 - 01.2006
Meeting and Event Planner
Accenture, Chicago, Ill
01.1999 - 01.2002
Project Manager, Global Meetings
Talking Point, Inc., Chicago, Illinois
01.1998 - 01.1999
Account Coordinator, Global Incentive Travel
Landmark Incentive Marketing Inc., Chicago, Illinois
01.1995 - 01.1998
Bachelor of Science - Political Science
Spring Hill College