Nancy Shuman (formerly Carbone)
Medford,MA
Summary
Senior Executive Assistant and Chief of Staff with extensive experience supporting C-suite executives and serving as Board Liaison. Proven expertise in office management, staff training, and event planning. Strong organizational and project support skills, contributing to efficient operations and strategic initiatives. Demonstrated ability to collaborate effectively with senior leadership teams to drive organizational success.
Overview
14
14
years of professional experience
1
1
Certification
Work History
Senior Executive Assistant
Incendia Therapeutics
Cambridge, MA
04.2024 - Current
- Provided prompt, confidential administrative support to CEO, CFO, and Board Liaison.
- Managed high-level operations, including complex calendars and travel arrangements.
- Coordinated quarterly Board meetings and holiday parties to strengthen company culture.
- Collaborated with HR, IT, security, property management, and legal teams to resolve issues.
- Utilized anonline calendaring system to coordinate multiple schedules effectively.
Executive Assistant to the CEO & Executive Team
Elemental Machines
Cambridge, MA
06.2022 - 12.2023
- Coordinated resources and managed deadlines to provide comprehensive C-Suite support.
- Collaborated with CEO and executive team to streamline calendars, projects, and board meetings.
- Led optimization of HubSpot data to enhance accuracy and ensure cross-functional alignment.
- Managed facility lease, vendor contracts, weekly office lunches, and annual holiday party logistics.
Executive Assistant
nference
Cambridge, MA
10.2021 - 05.2022
- Managed calendars for multiple C-level executives, coordinating travel and Board meetings.
- Supervised expense tracking and reporting to ensure accuracy and compliance.
- Oversaw several projects simultaneously, prioritizing based on evolving office needs.
- Maintained open communication channels to foster collaboration and meet deadlines.
Operations Manager
Pegasystems
Cambridge, MA
10.2019 - 10.2021
- Supported the Vice President of Global Service Assurance in strategic planning for operational excellence..
- Administered global collateral, including presentations and recordings, enhancing organizational efficiency.
- Cultivated relationships with global cross-functional GSA leadership, vendors, and colleagues to promote trust.
- Contributed to best practices implementation across short and long-term planning initiatives.
- Collaborated with team leaders on quality audits.
Senior Administrative Assistant – Translational Medicine, Biomarker Development
Novartis Institute for BioMedical Research
Cambridge, MA
08.2017 - 10.2019
- Streamlined departmental meetings by managing schedules, speaker logistics, and notes.
- Achieved 20% budget reduction through effective recruitment and strategic task delegation.
- Facilitated workflow efficiency by supporting leadership with expense reporting and travel arrangements.
Executive Assistant – Contract
Harvard University John F. Kennedy School of Government
Cambridge, MA
10.2016 - 01.2017
- Facilitated seamless coordination and productivity for Executive Director and Co-Director through complex calendar management and operations support.
- Delivered comprehensive administrative assistance by managing schedules, coordinating meetings, and handling correspondence.
- Supported project management and decision-making processes to enhance operational efficiency.
Senior Faculty Support Specialist, Office of the Dean, (KCCS)
Northeastern University
Boston, MA
06.2016 - 10.2016
- Oversaw local professional staff to ensure smooth daily operations.
- Coordinated meetings and events for Deans, committees, and faculty members to enhance collaboration.
- Streamlined communication processes among departments to improve effectiveness.
- Fostered teamwork through organized events that promoted synergy among faculty members.
Administrative Coordinator - Lab for the Modeling of Biological and Socio-Technical Systems (COS)
Northeastern University
Boston, MA
08.2014 - 06.2016
- Optimized director's travel, expenses, grant funding, and calendar management to increase productivity.
- Coordinated logistics and event planning for the Network Science Institute ribbon-cutting ceremony.
- Facilitated interdepartmental communication to improve collaboration on projects.
Administrative Assistant - Barnett Institute of Chemical and Biological Analysis (COS)
Northeastern University
Boston, MA
08.2011 - 08.2014
- Oversaw office, vendor, and facility operations to ensure compliance and functionality.
- Co-managed 40th Anniversary celebration, coordinating logistics and organizing banquet.
- Directed procurement and capital projects to streamline operations across all facilities.
- Provided administrative support to the executive team, managing calendars and scheduling meetings.
Education
Graduate Certificate - Project Management
Northeastern University
Boston, MA07-2019
Bachelor of Science (BS) - Speech, Major in Advertising and Public Relations
Emerson College
Boston, MASkills
- Google Workspace and Microsoft Office
- Project management and organization
- Calendar and event planning
- Executive support and office management
- Interpersonal and communication skills
- Budget and vendor management
- Confidentiality and discretion
Certification
- MassBioEd – Intro to the Business of Biotech & Science, 2024
- Scrum Alliance Certified - Scrum Product Owner, 2021, expired
- Scrum, Inc. - Certified Scrum Master, 2021, expired
- EdX Verified Cert, for Effective Communication for Program & Project Stakeholders & Teams, 2020
Volunteer Experience
- Respond, Inc, Somerville, MA, Board Member, 2025, Strives to end the serious public health issue of domestic violence.
- Mystic Community Market, Medford, MA, Volunteer, 2020-2021, Volunteered at this neighborhood food pantry.
- Girl Scouts of Eastern Massachusetts, Volunteer, 2011-2020, Volunteered for multiple positions within Medford Girl Scouts as Service Unit Registrar and Troop Leader.
References
References available upon request.
Timeline
Senior Executive Assistant
Incendia Therapeutics
04.2024 - Current
Executive Assistant to the CEO & Executive Team
Elemental Machines
06.2022 - 12.2023
Executive Assistant
nference
10.2021 - 05.2022
Operations Manager
Pegasystems
10.2019 - 10.2021
Senior Administrative Assistant – Translational Medicine, Biomarker Development
Novartis Institute for BioMedical Research
08.2017 - 10.2019
Executive Assistant – Contract
Harvard University John F. Kennedy School of Government
10.2016 - 01.2017
Senior Faculty Support Specialist, Office of the Dean, (KCCS)
Northeastern University
06.2016 - 10.2016
Administrative Coordinator - Lab for the Modeling of Biological and Socio-Technical Systems (COS)
Northeastern University
08.2014 - 06.2016
Administrative Assistant - Barnett Institute of Chemical and Biological Analysis (COS)
Northeastern University
08.2011 - 08.2014
Graduate Certificate - Project Management
Northeastern University
Bachelor of Science (BS) - Speech, Major in Advertising and Public Relations
Emerson College