Nariman Ayoub
Doha,DA
Summary
Proactive professional with a history of driving success by supporting company leaders. Strong sense of urgency to anticipate and respond effectively to senior-level executives' needs.
Overview
19
19
years of professional experience
Work History
Senior Executive Assistant
United Development Company UDC
06.2019 - Current
- Assumed responsibilities of P&CEO Office Manager in absence of incumbent
- Plans and arranges complex travel details, such as itineraries and agendas seamlessly
- Worked closely with the CEO to ensure successful completion of important tasks, including composing letters and written communications.
- Plans and ensures timely execution of the CEO's schedule according to set directives
- Interacted with Executive Directors, Managers and Foundation staff on behalf of President and CEO
- Demonstrated professionalism in handling incoming concerns and ensured their timely follow-up.
- Facilitated effective communication between the President's office and internal departments, exhibiting strong leadership skills to establish and maintain credibility with senior management staff.
- Regularly updated the President's biography.
- Oversee the full logistics of board meetings, including venue setup, IT requirements, catering, and reception arrangements.
- Collaborated with governance team to prepare board meeting material and agenda
- Coordinated media coverage and drafted press releases by collaborating with the marketing department.
- Collaborated with IT team to guarantee smooth technical support and audiovisual setup.
- Managed catering services and provided appropriate refreshments to ensure the comfort and satisfaction of board members.
- Coordinated reception and hospitality to create a professional and welcoming atmosphere for attendees.
Administrative Assistant
Ashghal / Public Works Authority
12.2013 - 05.2019
- Effectively managed Ashghal correspondence tracking system in conjunction with multiple office tools such as email, spreadsheets, and databases
- Implemented efficient filing systems procedures.
- Designed and integrated novel processes to streamline administration, notably record-keeping.
- Coordinated task assignments and monitored staff activities to ensure project timeliness
- Crafted reports for top-level executives and presented findings visually
- Attended training sessions to enhance learning and development
Executive Assistant
Exin Group
10.2011 - 11.2012
- Created and maintained detailed spreadsheets, reports and presentations to support the General Manager.
- Provided administrative assistance to the General Manager in preparing documents such as memos, emails, letters and reports.
- Prepared agendas for meetings with internal staff members and external clients.
- Scheduled appointments for the General Manager with both internal staff members and external vendors.
- Answered phone calls from customers and directed them to appropriate personnel within the organization.
- Managed incoming mail for the General Manager including sorting through junk mail and forwarding important items to him and her directly.
- Maintained updated records of all communications between departments related to projects managed by the General Manager.
- Developed a filing system for organizing information pertinent to projects managed by the GM.
- Monitored deadlines associated with projects managed by GM ensuring timely completion.
Administrative Supervisor and Accountant
ABYAT Galleria (subsidiary to ezzedine)
11.2010 - 06.2011
- Ensured accurate and timely monthly, quarterly, and year-end closes
- Enhanced the accuracy of monthly financial reporting timeliness
- Accurately ensured timely processing of positive pay transactions
- Collaborated with the Controller to facilitate a seamless and prompt year-end audit
Administrative Supervisor
Ezzeddine for Engineering & Contracting
09.2007 - 10.2010
- Ensured all administrative tasks were completed accurately and on time.
- Created reports for senior management regarding departmental performance, budgeting, and staffing.
- Provided guidance to staff members in the areas of customer service, data entry, filing systems, office equipment maintenance, and safety protocols.
- Maintained accurate records of employee attendance, leave requests, payroll information and other related documents.
- Provided support for executive level personnel in preparing presentations materials such as charts, graphs, reports.
- Monitored inventory levels of office supplies to ensure adequate stock was available at all times.
- Implemented an electronic document tracking system which improved accuracy in filing documents.
- Reviewed employee timesheets regularly to ensure hours worked were accurately recorded.
- Responded promptly to customer inquiries via phone or email ensuring excellent customer service standards were met.
Accountant
Ezzeddine for Engineering & Contracting
11.2005 - 03.2006
- Manage and process all vendor invoices and ensure integrity of all payments
- Maintain records of goods receipts and maintain knowledge of order issues
- Coordinate with suppliers and maintain records of all payment status
- Manage invoices and update all contract filing systems and perform internal audits
- Manage all journal entries and analyze all ledger accounts and reconcile all statements for monthly closing
- Monitor inventory and perform inventory management
- Evaluate all check requests and monitor all invoices for accuracy
- Monitor all journal entries and analyze all prepaid expenses and prepare regular reports
- Prepare, examine, and analyze accounting records, financial statements, and other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards
- Establish tables of accounts, and assign entries to proper accounts
- Develop, maintain, and analyze budgets, preparing periodic reports that compare budgeted costs to actual costs
Secretary
Ezzeddine for Engineering & Contracting
11.2005 - 03.2006
- Prepared documents such as memos, letters, reports, spreadsheets and presentations using Microsoft Office applications.
- Greeted visitors in a professional manner and directed them to appropriate personnel or offices.
- Answered incoming phone calls, responded to inquiries and transferred calls as needed.
- Processed invoices for payment; tracked payments received from vendors and clients.
- Maintained filing systems for confidential documents; organized files for easy retrieval of information when requested.
- Sorted mail and distributed it to appropriate personnel or departments within the organization.
- Developed an efficient document tracking system which allowed quick access to all necessary paperwork.
- Ordered supplies as needed; tracked inventory levels and placed orders with vendors when necessary.
- Updated contact lists on a regular basis; created new contacts as needed.
Education
Bachelor's degree - Law, Economics and Management
Conservatoire National Des Arts et Metiers - CNAM
Paris01.2015
Bachelor's degree - economics and management-finance statement
Lebanese University – Institut des sciences appliqués et économiques
centre du Liban01.2012
Lebanese Baccalaureate - Sociology and Economy
Ghobeyre high school
01.2005
Skills
- Excellent interpersonal abilities
- Effective problem solving
- Administrative Skills
- Team leadership experience
- Conflict resolution techniques
- Meticulous attention to detail
- Office Management
- Business Administration
- Meeting planning
- Administrative Support
- Presentation Development
- Mail Management
- Conference planning
- Proper phone etiquette
- Document Preparation
- Filing and data archiving
- Executive Support
- Calendar Management
- Travel Arrangements
Drivinglicenses
- Qatari Driving License
- Lebanese Driving License
Personal Information
- Date of Birth: 01/10/86
- Nationality: Lebanese
- Marital Status: Married
- Visa Status: Family
Languages
- Arabic
- English
- French
Timeline
Senior Executive Assistant
United Development Company UDC
06.2019 - Current
Administrative Assistant
Ashghal / Public Works Authority
12.2013 - 05.2019
Executive Assistant
Exin Group
10.2011 - 11.2012
Administrative Supervisor and Accountant
ABYAT Galleria (subsidiary to ezzedine)
11.2010 - 06.2011
Administrative Supervisor
Ezzeddine for Engineering & Contracting
09.2007 - 10.2010
Accountant
Ezzeddine for Engineering & Contracting
11.2005 - 03.2006
Secretary
Ezzeddine for Engineering & Contracting
11.2005 - 03.2006
Bachelor's degree - Law, Economics and Management
Conservatoire National Des Arts et Metiers - CNAM
Bachelor's degree - economics and management-finance statement
Lebanese University – Institut des sciences appliqués et économiques
Lebanese Baccalaureate - Sociology and Economy
Ghobeyre high school