Natalie Vargas
Stafford Springs,CT
Summary
Professional office support specialist with extensive experience in administrative functions and office management. Known for reliability and adapting to dynamic work environments. Excellent organizational abilities and collaborative mindset ensure seamless team operations and goal achievement. Skilled in handling multiple tasks with flexibility and efficiency,
Overview
18
18
years of professional experience
Work History
HR Coordinator
Thermo Fisher Scientific (Formally 3M, Solventum)
Stafford Springs, CT
04.2022 - Current
- Managed initial employee interactions to ensure effective resolution of issues and enhance workplace satisfaction.
- Achieved successful recruitment outcomes by identifying and hiring top talent. Streamlined resume screening processes to enhance candidate selection. Conducted interviews that effectively evaluated candidate skills and cultural fit.
- Streamlined office supply orders and optimized kitchen resource availability.
- Organized and sent child support enforcement documents to corporate headquarters for processing.
- Achieved streamlined guest access by implementing temporary visitor pass system. Improved employee entry processes through timely updates of badge access requests. Strengthened security protocols by effectively managing access control systems.
- Compiled and organized evacuation emergency list, incorporating information for new hires and existing employees.
- Achieved seamless onboarding experience by delivering comprehensive orientation on benefits and policies. Streamlined documentation process to promote efficiency and clarity for new hires. Fostered a supportive environment for understanding company culture and expectations.
- Entered detailed disciplinary data into system for comprehensive employee tracking.
- Enhanced weekly PowerPoint slides to accurately reflect employee recognitions and convey critical upcoming information.
- Managed the submission of employee claims to Connecticut state, streamlining the claims process for timely resolution.
- Analyzed operational data and presented monthly reports to plant manager, highlighting key performance indicators.
- Achieved efficient recruitment processes by posting internal openings and consolidating candidate bids for operations manager consideration. Enhanced selection quality by administering targeted tests for specific job positions. Contributed to effective hiring strategies through organized candidate assessments.
- Coordinated and processed job changes for employees, maintaining accurate records and enhancing operational efficiency.
- Guided employees through unemployment-related inquiries and ensured timely assistance.
- Coordinated efforts with external vendors to ensure timely project execution.
- Coordinated various companywide functions, ensuring alignment with organizational goals and objectives.
- Coordinated the distribution of preplacement packets, supporting efficient medical screening procedures.
Remarketing Coordinator / Title Specialist/ Administrative
Motorlease Corporation
Farmington, CT
03.2019 - 08.2021
- Manage the non- auction vehicle sale process
- Establish the fair market sale price for vehicles to drivers and corporations
- Provided outstanding customer service
- Track and verify incoming titles from motor vehicle departments & lending institutions
- Process title corrections and add lien holder
- Perform bi-annual internal title audit
- Back up for routine maintenance hotline and roadside assistance authorization
- Accident file setup and administration
- Insurance onboarding with new customers
Front Desk Receptionist
Pue, Chick, Leibowitz, & Blezard, LLC
Vernon, CT
11.2018 - 01.2019
- Scheduled meetings for all managers
- Answered phone calls and emails
- Ordered and maintained all offices supplies and essentials
- Post marked outgoing daily mail via USPS
- Graciously greeted incoming clients
Registration / Title Specialist
Putnam Leasing Company, LLC
Greenwich, CT
10.2017 - 08.2018
- Registered high end, classic, exotic vehicles in multiple states with tag agents or DMV directly
- Shipped license plates, registration documents to customers via FedEx
- Answered phone calls and emails
- Provided great customer service
- Track and verify incoming titles from motor vehicle departments & lending institutions
- Process title corrections and add liens
- Perform bi-annual internal title audit
Medical Collections Specialist
Fuchs Ventures/MedConcepts
Stamford, CT
04.2017 - 08.2017
- Collected payments for outstanding, delinquent accounts
Office Manager
Oval Concierge
New York, NY
10.2014 - 08.2016
- Managed two offices on the property
- Responsible for hiring, training and scheduling staff for 15 people
- Administered payroll updates, vacation accruals and timesheet verification
- Followed up on members calls and complaints
- Reconciled all outside vendor commissions and in office point of sales
- Managed billing process for both offices
- Ordered and maintained all offices supplies and essentials
Moving Coordinator
Oval Concierge
New York, NY
08.2013 - 10.2014
- Obtained quotes from various moving companies for incoming and outgoing residents
- Provided new residents with white glove service
- Reconciled all moving commissions
- Reached revenue goals for the company
Front Desk Concierge
Oval Concerige
New York, NY
09.2008 - 08.2013
- Provide industry leading Clef d’Or-level luxury hotel service, with five-star style and services, to our 10,000 clients with care, creativity and genuine personality
- Ensured client requests are handled promptly and efficiently
- Responded to daily emails and phone calls
Operations Supervisor
The Villager
New York, NY
10.2007 - 09.2008
- Duties and responsibilities included, but were not limited to, shipping and receiving packages from all carriers UPS, FedEx, USPS, DHL
- Responded to daily emails and phone calls
- Reconciled weekly carrier reports for billing purposes UPS, USPS and FedEx
- Assisted the manager with customer related issues and solutions
- Scheduled deliveries to residents
Education
High School Diploma -
Louis D. Brandeis High School
NY, NYSkills
Bilingual -Spanish
Excel, PowerPoint, Microsoft Software
Team Player
Fast learner
Timeline
HR Coordinator
Thermo Fisher Scientific (Formally 3M, Solventum)
04.2022 - Current
Remarketing Coordinator / Title Specialist/ Administrative
Motorlease Corporation
03.2019 - 08.2021
Front Desk Receptionist
Pue, Chick, Leibowitz, & Blezard, LLC
11.2018 - 01.2019
Registration / Title Specialist
Putnam Leasing Company, LLC
10.2017 - 08.2018
Medical Collections Specialist
Fuchs Ventures/MedConcepts
04.2017 - 08.2017
Office Manager
Oval Concierge
10.2014 - 08.2016
Moving Coordinator
Oval Concierge
08.2013 - 10.2014
Front Desk Concierge
Oval Concerige
09.2008 - 08.2013
Operations Supervisor
The Villager
10.2007 - 09.2008
High School Diploma -
Louis D. Brandeis High School