Desired Job Title
Document Control ManagerWork Type
Full TimeLocation Preference
On-SiteLocation: Jamaica, USANew York, NY
Open to relocation: Yes
Open To Work
Verified
This profile is verified using an email address.
NATASHA GORDON
Jamaica,USA
Work Preference
Summary
Detail-oriented individual with exceptional communication and project management skills. Proven ability to handle multiple tasks effectively and efficiently in fast-paced environments. Recognized for taking proactive approach to identifying and addressing issues, with focus on optimizing processes and supporting team objectives.
Overview
27
27
years of professional experience
Work History
Document Control Manager
McKissack & McKissack
Queens NY
04.2023 - Current
- Led document management initiatives to enhance compliance and improve operational efficiency.
- Streamlined document control processes, reducing retrieval time and increasing accuracy in records management.
- Mentored team members on best practices in document control and project documentation standards.
- Coordinated cross-functional teams to align documentation efforts with project goals and timelines.
- Provided assistance with inbound and outbound document processes, document sorting, logging, and work order creation.
- Converted documents from one application to another.
- Maintained document control system and updated work instructions, procedures and associated databases.
- Created and maintained user accounts and properly routed documents for approval and training.
- Worked with internal staff to process documents and sent for closing.
- Uploaded company procedures and policies to EDMS, routing for approval and training.
- Established a comprehensive document organization structure for easy access and retrieval, increasing overall efficiency within the department.
- Worked closely with project managers to identify required documentation and establish deadlines, ensuring timely submission of deliverables.
- Provided ongoing support to end-users of the document management system by addressing inquiries and troubleshooting issues as needed.
- Performed thorough quality checks on submitted documents, ensuring accuracy and consistency in formatting and content.
Executive Assistant (Assignment with Metropolitan Transport Authority)
Stellar Services, Inc.
New York, NY
01.2021 - 04.2023
- Managing the project executives’ calendar, including making appointments and prioritizing the most sensitive matters
- Organizing meetings, including scheduling and sending reminders
- Prepare meeting agendas, minutes, reports, and PowerPoint presentations for project executives
- Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
- Prepare weekly project look-ahead schedules
- Work with agency representative on approvals for invoices for various contractors
- Conduct research on records being stored in project SharePoint database
Document Control Manager (Assignment with PANYNJ)
Stellar Services, Inc.
New York, NY
04.2019 - 10.2020
- Prepare training materials and PowerPoint presentations and train various developers and team members on e-Builder, SharePoint and Port Authority Content Server (Live Link)
- Work with team members and developers to create custom e-Builder reports for RFI’s, Transmittals and Submittal Designs
- Provide e-Builder audits of documents uploaded to the e-Builder system
- Maintain and track documents uploaded and shared with team members and developers through e-Builder, SharePoint and Port Authority Content Server (Live Link)
- Track and maintain security related material for distribution to appropriate parties
- Work with developers to gain security clearance with the Port Authority to view security related documents
- Work with Program and Project Managers to create and distribute various e-Builder processes like RFI’s, Transmittals and Submittal Designs to developers
- Reviewed developer submittal list to ensure submittals are submitted as planned to allow enough review time prior to performance of work
- Schedule and attend internal and external progress meetings and teleconferences. Prepare meeting agenda, meeting minutes, submittal reports, RFI reports and transmittal reports. Upload meeting related documents to e-Builder and distribute to team members
- Ability to work with minimum to no supervision
Configuration Management Associate and Asset Manager (Assignment With Parsons)
Stellar Services, Inc.
New York, NY
08.2014 - 04.2019
- Analyze and maintain the CM asset database(s) to ensure that real-time data (Queries) is accessible for the project team and customers.
- Work with Quality Lead to analyze, develop and ensure processes for acquisition of installation data, for weekly import into CM/AM database
- Evaluate the validity and acceptability of asset data submitted by suppliers and customers
- Manage project equipment retrofit and rolling upgrades using solution developed in ClearQuest
- Provide CM status accounting via custom reports, charts, etc. for CM project efforts
- Maintain interface with third party tool(s) and ClearQuest CM/AM database to ensure synchronicity, where applicable.
- Design and develop ClearQuest forms and functionalities for internal customers.
- Perform random and scheduled CM/AM database audits to ensure data integrity
- Provide programming support for ClearQuest implementations, as required.
- Provide CM process support, as required.
- Provide analytical support to the Project Manager for the NJ Transit ASES II Positive Train Control Project
- Provide support for Document Control
Project Administrator
Rockmore Contracting Corp.
Ronkonkoma, NY
08.2013 - 08.2014
- Provided support with and to various office and field staff to ensure that the day-to-day operation ran smoothly.
- Composed and sent out requests for proposals for upcoming projects. Worked with estimator on requisitions and preparation for upcoming bids
- Constructed requisition for payments using AIA format and using Primavera Expedition
- Used Primavera Expedition to create change orders, proposed change orders and purchase orders for various subcontractors and vendors
- Developed and kept requests for information, change orders, proposed change orders and purchase order logs updated
- Prepared submittals to owners and owner representative and sent using electronic format like email, Drop Box, submittal exchange, Aconex and regular mail
Administrative Assistant / Office Manager
SCS Consulting Inc.
Port Washington, NY
09.1999 - 02.2011
- Coordinated and provided support with various office and field staff in the resolution of day-to-day administrative and operational problems, like making phone calls on behalf of field representatives to various contractors, owners and government agencies.
- Prepared documents for shipment to various construction, insurance and government agencies for project re-bid, completion and closeout.
- Developed and maintained multiple spreadsheets to keep track of various reports and projects from start to finish.
- Researched and prepared requisitions for payments between clients
- Responsible for making sure that owners receive correct billing from completion contractors and these contractors are paid on time and in accordance to their contract.
Education
Bachelor of Science - Business Administration
CUNY York
Queens, NYSkills
- Experienced Project and Configuration Management Administrator
- Proficient PC skills (Word, Excel, Access Visio and PowerPoint)
- Proficient in EDMS Systems like SharePoint, Project Wise, Kahua, Aconex, Primavera Expedition and Procore
- Proficient in e-Builder Administration
- Proficient in IBM Rational ClearQuest Designer, ClearQuest Administration
- Working knowledge of Configuration Management and Asset Management methods
Timeline
Document Control Manager
McKissack & McKissack
04.2023 - Current
Executive Assistant (Assignment with Metropolitan Transport Authority)
Stellar Services, Inc.
01.2021 - 04.2023
Document Control Manager (Assignment with PANYNJ)
Stellar Services, Inc.
04.2019 - 10.2020
Configuration Management Associate and Asset Manager (Assignment With Parsons)
Stellar Services, Inc.
08.2014 - 04.2019
Project Administrator
Rockmore Contracting Corp.
08.2013 - 08.2014
Administrative Assistant / Office Manager
SCS Consulting Inc.
09.1999 - 02.2011
Bachelor of Science - Business Administration
CUNY York