Natasha Suarez

• Oversee day-to-day operations of a private residence while providing hands-on personal and administrative support, ensuring household and principal priorities remain organized and on schedule.
• Anticipate daily needs and shifting priorities, independently coordinating schedules, appointments, meetings, travel, household requests, and time-sensitive personal matters.
• Supervise housekeepers and nannies, coordinating schedules, responsibilities, and household expectations to maintain consistent standards across the residence.
• Serve as a primary point of contact for vendors and contractors, coordinating appointments, property access, service needs, and follow-through through completion.
• Maintain oversight of household inventory and proactively coordinate purchasing and replenishment to ensure essential items and supplies remain stocked.
• Track and organize household, personal, and business expenses, maintaining accurate records and supporting efficient financial administration.
• Coordinate dinners, gatherings, and special events from planning through execution, managing logistics and outside vendors while adapting to last-minute changes.

• Provided high-touch executive and personal support to an international recording artist, balancing professional commitments, travel, events, and personal priorities in a fast-paced environment.
• Coordinated show bookings from initial negotiation through execution, reviewing and negotiating agreements while ensuring appropriate crew and logistical support were in place.
• Managed complex domestic and international travel arrangements, adapting itineraries and logistics as schedules and priorities changed.
• Served as a central point of coordination between the artist, crew, vendors, and accounting team, keeping stakeholders informed and resolving logistical needs efficiently.
• Managed crew invoice submissions and personal/business expenses, maintaining organized documentation and coordinating with accounting for timely processing.
• Coordinated meetings, dinners, gatherings, and special events while maintaining discretion around confidential professional and personal matters.

• Led operational planning across film production projects, translating project requirements into staffing, equipment, vendor, and logistical needs.
• Negotiated vendor agreements and equipment bookings while balancing production requirements, timelines, and budget considerations.
• Recruited production team members and negotiated rates, ensuring appropriate staffing for project requirements.
• Maintained oversight of production finances and reviewed coordinator logs to identify spending issues and keep projects aligned with approved budgets.
• Oversaw crew payroll and final financial documentation, ensuring accurate records were delivered to producers and production companies at project close.

• Coordinated day-to-day production logistics across fast-moving film projects, serving as a central resource for crew, vendors, and production leadership.
• Tracked project spending across vendor estimates, company-card purchases, and petty cash, maintaining accurate financial records throughout production.
• Coordinated vendor needs and supported equipment and service bookings while maintaining alignment with production schedules and budgets.
• Delegated assignments to production assistants based on changing set priorities, ensuring requests were addressed efficiently.
• Maintained organized production documentation and supported financial closeout at the completion of each project.

• Support production crews with daily on-set operations, including setup,
breakdown, and general production.
• Assist with talent and background actors, including check-in, staging, and movement on set.
• Communicate with various departments to help coordinate changing production needs and time-sensitive requests.
• Assist production coordinators and department heads with administrative and logistical tasks.

• Daily front desk meetings for the shift to go over all pending arrivals for the day.
• Resolved guest issues with rooms or reservations with knowledgeable and friendly service.
• Coordinated with room service, housekeeping, maintenance, and security to meet all guest needs.
• Kept accounts in balance and ran daily reports to verify totals.
• Controlled cash and credit card payment transactions at front desk to successfully reduce errors.

• Matched purchase orders with invoices and recorded necessary information.
• Maintained and processed invoices, deposits, and money logs.
• Provided comprehensive accounting support to company by managing functions like payroll, accounts payable, accounts receivable, and business expense processing.
• Reviewed and processed client electronic payments and check deposits.
• Established QuickBooks accounting system to reflect accurate financial records.
• Tracked expenses and income for businesses while organizing and maintaining bank statements for checking accounts.

• Oversaw fast-paced front desk operations and guests' needs at busy facility.
• Answered customer telephone calls promptly and appropriately handled needs.
• Took reservations over phone, in person, and via computer for guests and provided confirmation information.
• Collected room deposits, fees, and payments.
• Maintained clean and organized front desk areas to uphold polished company image.
• Prepared reports on guest satisfaction levels and other metrics.
• Enforced policies and procedures to increase efficiency.
• Liaised with housekeeping staff to verify service and maintenance of hotel standards.
• Kept accounts in balance and ran daily reports to verify totals.