Nicole Iwinski

• Interviewed clients to understand event scopes of work, establish budgets and determine timelines for venue selection, on-site management and deadlines.
• Manage and Negotiate up to 1 million dollar contracts for my clients.
• Planned meeting logistics for meetings including hotel contracting, room sets, audiovisual, food and beverage, housing management, and off-site events
• Managed housing for over 8300 rooms for annual meetings, sold suite to to outside affiliates, and managed Suites for VIPs.
• Created and maintained event website, registration numbers and support, designed mobile app, and created fees and sessions all with Cvent Event Management Software.
• Arranged availability of audio-visual equipment, transportation and displays for various types of events.
• Communicated with catering and on-site team to ensure accuracy on-site at meeting.
• Worked on obtaining my PCA (Pandemic Compliance Advisor) Certification to be able to plan meetings with health and safety compliance factor.
• Traveled and conducted site visits in various cities to ensure meeting space is ready for my client's meetings.
• Developed post-event reports to determine effectiveness of each event.
• Executed international events across multiple countries by coordinating travel, logistics, and cultural considerations.
• Oversaw registration systems and attendee management, streamlining operations for a seamless guest experience at each event.
• Managed budgets of up to $1 million, ensuring optimal resource allocation and financial success for each event.
• Led cross-functional teams in the successful execution of high-profile events, fostering collaboration and communication among all stakeholders.

• Designed, developed and administered registration, purchasing and participation pathways for educational events.
• Assisted in annual budget planning and expense/revenue tracking for annual convention budget of 700,000 dollars.
• Planned meeting logistics for events including hotel contracting, room sets, audiovisual, food and beverage, housing management, and off-site events.
• Facilitated utilization of digital education platforms by purchasers and faculty through tutorials, guides, and 1:1 support.
• Managed overall integration processes of both new learning and event management system(s).
• Fulfilled contractual obligations, including communications, schedule creation, budget administration and rehearsal and day of event coordination.
• Collaborated with education design teams to develop event frameworks, determine best delivery modality, and integrate into overall education schedules.
• Manage event sales to large groups of members including design of specialized group benefits packages.
• Evaluated and managed employees' strengths and assigned tasks for on-site meeting plan based upon experience and training.
• Negotiated contracts for 1 million dollar meeting budgets. Including Site Selection.
• Implemented and designed multiple websites and mobile app platforms.

Key Achievements

• Developed and negotiated convention registration, website, mobile app, on-site technology, speaker management, and exhibitor management pathways that saved my company 20% in expense within budget for two years from new management platform.
• Through experience, have saved my company over $20,000 in support costs from being able to code specific data on technology platforms.