NICOLE MANZANERA
Baltimore,US
Summary
Versatile Administrative Professional with a background spanning fire safety administration, human resources, and chemical plant operations. Adept at managing purchase orders, coordinating invoicing and payments, and supporting operational and compliance-driven workflows. Recognized for strong attention to detail, reliability, and the ability to keep critical administrative functions running smoothly.
Overview
13
13
years of professional experience
Work History
EHS Administrator
W.R. Grace
Curtis Bay, MD
09.2024 - 04.2026
- Manage SAP/Aspire transactions including PRs, POs, and Goods Receipts supporting EHSS operations
- Maintain EHSS policies and procedures within the Document Management Systems
- Provide administrative support to the EHS department in a regulated chemical plant environment
- Maintain and organize safety records, incident reports, training logs, and compliance documentation
- Track and manage EHS-related work orders, service requests, and corrective actions
- Support compliance with OSHA, EPA, and company safety policies
- Assist with audits, inspections, and regulatory reporting requirements
- Manage purchase orders and process invoices related to safety equipment, services, and vendors
- Communicate with internal teams, technicians, and external contractors to support safety initiatives
- Help monitor safety programs such as hazard communication, PPE tracking, and chemical handling procedures
HR Administrator
W.R. Grace
Curtis Bay, MD
09.2024 - 04.2026
- Led HR records cleanup initiative, auditing and restructuring physical and digital personnel files
- Organized sensitive employee and union documentation to support compliance and accessibility
- Developed onboarding materials, benefits documentation, and new-hire welcome resources
- Integrated personnel records into centralized HR system's
- Supported recruitment efforts by scheduling interviews and coordinating candidate communications.
- Collaborated with HR team to improve internal communication methods and streamline workflows.
- Managed office supplies inventory, optimizing procurement processes to reduce costs and improve efficiency.
- Managed sensitive information diligently safeguarding personal data and ensuring adherence to privacy policies.
Facilities Administrator
The Lutheran Village at Miller’s Grant
Ellicott City, MD
09.2022 - 09.2024
- Oversee daily operations of the facility, including maintenance, housekeeping, and safety systems
- Ensure the building complies with healthcare regulations and safety standards (state, federal, and local)
- Schedule and manage routine maintenance, repairs, and inspections (HVAC, plumbing, electrical, fire alarms)
- Coordinate with outside vendors and contractors for specialized services
- Maintain records of maintenance, inspections, and compliance documentation
- Conduct regular safety checks to prevent hazards and ensure a secure environment for residents and staff
- Manage emergency preparedness systems (fire drills, evacuation plans, backup systems)
Respond quickly to maintenance issues or emergencies to minimize disruptions to resident care - Dispatch and coordinate with in house technicians and external contractors to complete repairs in a timely manner
- Create, assign, manage electronic service calls/work orders for maintenance needs
Fire Alarm Administrator
Fireline Corporation
Baltimore, MD
07.2019 - 08.2022
- Managed scheduling and logistics for meetings, optimizing time management for executives.
- Coordinated office operations to ensure seamless workflow and communication among teams.
- Monitor and manage fire alarm systems to ensure they are fully operational at all times
- Respond to alarm events, troubleshoot issues, and escalate emergencies when necessary
- Ensure compliance with safety regulations (NFPA codes, local fire marshal requirements, etc.)
- Manage system documentation, permits, and reports
- Support audits and inspections by regulatory agencies
- Schedule and track inspections, testing, and maintenance in compliance with local and national fire codes
- Maintain accurate records of system performance, inspections, and repairs
- Coordinate with fire alarm technicians, contractors, and vendors for installations and servicing
HR Assistant
Motor Vehicle Administration
Glen Burnie, MD
09.2013 - 07.2019
- Organized and maintained office files, ensuring easy access to important documents.
- Assisted in scheduling meetings and managing calendars for executives.
- Processed incoming correspondence and prepared responses as needed.
- Managed office supplies inventory, placing orders to maintain stock levels.
- Developed efficient filing systems that improved document retrieval times.
- Trained new staff on administrative procedures and office protocols.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
Education
High School Diploma -
Mount Hebron High School
Ellicott City, MD08.2008
Skills
- Administrative & Operations Support
- HR & Personnel Records
- Compliance Support
- Document Management Systems (DMS)
- SAP / ERP Systems
- SharePoint
- Payroll & Invoicing
- Accounts Payable & Receivable
- Audit Support
- Vendor Coordination
- Microsoft Office
- Google Workspace
- Executive Support
Timeline
EHS Administrator
W.R. Grace
09.2024 - 04.2026
HR Administrator
W.R. Grace
09.2024 - 04.2026
Facilities Administrator
The Lutheran Village at Miller’s Grant
09.2022 - 09.2024
Fire Alarm Administrator
Fireline Corporation
07.2019 - 08.2022
HR Assistant
Motor Vehicle Administration
09.2013 - 07.2019
High School Diploma -
Mount Hebron High School