Nicole Paul
Summary
I am a motivated professional with comprehensive construction administrator and project coordinator experience. Have a strong work ethic who is a team player, detail oriented with ability to work independently and is ready to provide exemplary service at all times. Willing to grow and learn with a company while bringing my skills to any new position.
Overview
1
1
Certification
12
12
years of professional experience
Work History
Project Coordinator
Mammoth Steps LLC
09.2023 - 03.2026
- Coordinate and manage multiple projects simultaneously, ensuring all deadlines are met and delivered on time to different real estate divisions.
- Develop project plans, including timelines, milestones, and deliverables.
- Intaking of all jobs that come in daily, create project folders, and send jobs out for completion. Update job information and status into monday.com for project stages and final delivery.
Project Coordinator
THS National, LLC
01.2023 - 09.2023
- My position consisted of working in multiple facets of the Commercial Renovations division. I worked from the initial setup of the project from setting up the budget to everything in between and closing the project out. Duties were multitasking with many different divisions and stages of the construction project on a daily basis.
- Running weekly team meetings about project status and update on any of the projects progress along with invoicing remotely via Microsoft Teams. Setting up the budget for the projects, budget modifications when needed to clean the budgets, working with submittals. RFI’s, Change Orders, submitting permits, purchasing materials as requested by Project Managers along with weekly Budget Modifications, Creating change orders, DCO’s any other documentation needed to keep the project running smoothly. Approving all bills and expense receipts charged to the project. Creating and sending invoicing to customers for payment. Also, closing out the projects once we are paid in full and the job is completed.
- Working with Acumatica and Procore software on a daily basis along with DocuSign, Proest, and Microsoft Edge and working in portals to enter permit information or invoicing to customers depending on the project needs.
Temporary Project Coordinator
Alpha Technologies Services, LLC
01.2022 - 12.2022
- Assisting the Project Coordinator with submitting encroachment permits for 47 municipalities throughout California. Worked on projects installing upgraded Electrical panels for fire prevention codes. On a daily basis contacting different municipalities in California to find requirements for permitting. Creating everyday multiple spreadsheets with permit status of each area in California. Working with online portals to submitting encroachment permits and other information required. Corresponding on a daily basis via phone or online with California municipality’s. Researching information on permits needed and areas of site locations to confirm who to contact for permit submission. Attending weekly Microsoft teams online meetings and coordinating daily projects with my Project Coordinator.
Project Administrative Assistant
J.O. DeLotto & Sons, Inc.
11.2019 - 04.2020
- Worked side by side as my Project Manager’s assistant generating all paperwork related to his residential and commercial projects. Entering project information and documentation into the Pro Log system. Corresponded with Owners, Architects, Superintendents, and my Project Manager via email or by phone everyday for project updates and information. Review of drawings and updated drawings as needed for the latest set. Worked on various residential and commercial projects from the beginning to the completion of projects.
Project Administrative Assistant
Biltmore Construction Co. Inc.
02.2014 - 10.2019
- Daily responsibilities were administrative work for all phases of commercial construction projects. Working with the State of Florida under the DMS continuing area contract which covered multiple facilities and areas in the state. Also worked on other commercial projects as well. Using multiple Project Management software programs such as Sage/ Timberline and Procore created subcontracts, change orders, RFI’s, meeting minutes, daily reports, filling out permit applications, working with bonds, receiving invoices and processing invoices to create monthly pay requests to owners for submission. Corresponded with my Project Managers, Superintendents, Owners, Architects, and Subcontractors on a daily basis via email or phone. Ordered materials and supplies to set up job sites and prepared close out docs for the end of each project for completion and submission to owner.
Education
Bachelor of Science - Business Management
St Pete College
Clearwater, FLSkills
AIA Subcontract Creation, ProCore, Sage/Timerberline software
All construction forms consisting of change orders, purchase orders, RFI’s, RFQ’s, meeting minutes dictation, and close out documentation
Most recently worked with AutoCad in creating modeling notes sent to artists to create renderings for home builders
Construction Management experience
Multi tasking on a daily basis
Certification
Builders Trend Certified
Procore Certified
Timeline
Project Coordinator
Mammoth Steps LLC
09.2023 - 03.2026
Project Coordinator
THS National, LLC
01.2023 - 09.2023
Temporary Project Coordinator
Alpha Technologies Services, LLC
01.2022 - 12.2022
Project Administrative Assistant
J.O. DeLotto & Sons, Inc.
11.2019 - 04.2020
Project Administrative Assistant
Biltmore Construction Co. Inc.
02.2014 - 10.2019
Bachelor of Science - Business Management
St Pete College