Carol St.Aubin
Covington,USA
Summary
Proficient Project Specialist with strong construction background and specialized experience in properties. Familiar with related codes and standards and successful in keeping work in line with regulations. Expert in managing contracts, paperwork, and timelines.
Overview
18
18
years of professional experience
1
1
Certification
Work History
Project Administrator
Palmetto Automatic Sprinkler
Covington, Georgia
03.2025 - 08.2025
- Coordinated communication across teams to ensure timely project updates.
- Managed documentation for project proposals and contracts to support project goals.
- Maintained project databases and filing systems for easy access.
- Ensured that all relevant documentation was up-to-date throughout the life cycle of each project.
- Coordinated with internal and external teams to ensure that all tasks were completed on time.
- Monitored project performance against established goals and objectives.
- Analyzed data to identify areas for improvement within the project.
- Maintained a database of key contacts related to the project activities.
- Maintained electronic inventory of project paperwork, schedules and permits.
- Collaborated with project personnel to identify and resolve issues, maintaining project momentum.
- Managed customer account inquiries and resolved billing discrepancies efficiently.
- Processed incoming payments and recorded transactions accurately in accounting software.
- Maintained organized records of accounts receivable and outstanding invoices consistently.
- Assisted in preparing monthly financial reports related to accounts receivable status.
- Conducted regular reconciliations of customer accounts to ensure data accuracy.
- Processed invoices, credit memos, and other documents related to accounts receivable.
- Monitored accounts receivable report, checking for late, delinquent, or missing invoices, and payments.
- Managed collections activity including contacting customers regarding past due balances and resolving billing disputes.
- Updated vendor files with new contact information or changes in payment terms upon request.
- Entered, posted and scanned accounts receivable documents into accounting software.
- Researched customer billing issues and resolved problems to facilitate receipt of overdue monies and promote good customer relationships.
- Collaborated with sales team members to ensure timely collection of outstanding debts from customers.
Office Manager
Brian's precision paint and body
Stone Mountain, GA
06.2023 - 01.2025
- Managed daily office operations and coordinated administrative tasks efficiently.
- Managed front desk operations including greeting visitors, answering questions or directing them to appropriate personnel.
- Answered phone calls, responded to emails, routed mail and coordinated courier services.
- Managed office inventory and placed new supply orders.
- Assisted in inventory management and ordered supplies as needed.
- Tracked invoices and payments to ensure accuracy of accounts receivable and payable information.
- Performed general bookkeeping duties such as reconciling bank statements and creating journal entries.
- Maintained records, files, and documentation for compliance purposes.
- Maintained filing system for records, correspondence and other documents.
- Resolved customer complaints or answered customers' questions.
- Resolved customer inquiries in a timely manner while maintaining positive relationships with clients.
Project Accountant
Fortune-Jonson LLC
Peachtree Corners, GA
10.2021 - 06.2023
- Manage 5 projects
- Assist with project budget and CO's
- Receive and process subcontractor pay apps
- Verify information
- Obtain required approvals
- Input Pay Applications against Subcontractors
- Receive and process Job A/P Invoice
- Obtain required approvals and coding
- Input Invoices
- Select Weekly invoices and sub Payments for check run
- Preform Weekly check run
- Accruals
- Process Commitment's and Commitment Change Orders
- Create/send monthly G702/G703 to bill Owners
- Monthly statement review
- Sending lien waivers for payment
- Insurance compliance
Executive Admin
Wilson Construction Management LLC
Doraville, GA
01.2021 - 12.2021
- Assist with project budget and CO's
- Receive and process subcontractor pay apps
- Verify information
- Obtain required approvals
- Input Pay Applications against Subcontractors
- Receive and process Job A/P Invoice
- Obtain required approvals and coding
- Input Invoices
- Select Weekly invoices and sub Payments for check run
- Producing AR reports, Profit and Loss reports on active Jobs, and AP reports for Owners weekly
- Payroll
- Credit card reconciliation/Expense reports
- Accounts Receivables
- Preparing New employees paperwork
- I9, MVR, Tax paperwork, Background Checks, Workers Comp claims
- Assisting Project Managers with AIA documents and contracts with the City/Gdot
- Ordering all PPE and office supplies
- Notarize Documents
Sr. Project Accountant
CMES Inc
Norcross, GA
01.2017 - 12.2020
- Assist with project setup in Vista
- Assist with project budget and CO's
- Receive and process subcontractor pay apps
- Verify information
- Obtain required approvals
- Input Pay Applications against Subcontractors
- Receive and process Job A/P Invoice
- Obtain required approvals and coding
- Input Invoices
- Select Weekly invoices and sub Payments for check run
- DBE forms to GDOT- Monthly Reports
- Preform Weekly check run
- Train new employees
Customer Service Representative II
AT&T
Conyers, GA
01.2013 - 12.2015
- Answered all incoming calls
- Transferred customers to the correct department
- Troubleshot accounts experiencing issues
- Corrected provisional errors on accounts or equipment
- Greeted customers
- Ordered phones and accessory's
Sales Assistant
West At Home
Conyers, GA
01.2012 - 12.2013
- Answered incoming calls and directed them to the correct department
- Put new customers into database
- Ordered items for customers
- Handled inventory and order supplies
Manager
WIRELESS etc.
Conyers, GA
01.2008 - 12.2011
- Answered a multiple line phone system
- Greeted customers
- Ordered phones and accessories
- Held monthly and weekly meetings on goals and new products
- Made weekly deposits
- Helped customers with billing issues
- Opened new accounts
- Ensured the office was professional and clean
Skills
- QuickBooks
- Data Entry
- Exaktime
- Excellent Organizational Skills
- General ledger accounting
- Accounts Payable
- Financial Statement Preparation
- Accounts receivable
- Microsoft Excel
- Timberscan
- Account Reconciliation
- General Ledger Accounting
- General ledger reconciliation
- Accounts payable
- Sage
- Office Management
- Filing
- Construction
- Computerease
- Typing
- Accounting
- Vista
- Balance sheet reconciliation
- 10-Key Calculator
- Procore
- Job Costing
- Microsoft Word
- Payroll
- Bookkeeping
- Bank Reconciliation
- Organizational skills
- Strong Customer Relations Skills
- Accounting software
- Excel
- Telephone Answering, 12-Line System
- Microsoft Office
- Customer service
- Communication skills
- Sales
- Account reconciliation
- Concur
- Computer Proficiency
- Construction administrative experience
- Administrative experience
- AIA Documents and contracts
- GAAP
- Outlook
- Journal Entries
- Word Processing and Typing
- Financial software
Certification
• Certified Notary Public, 07/01/21, 07/01/25
Assessments
- Managing accounts in QuickBooks, Proficient, 04/01/24
- Customer focus & orientation, Proficient, 02/01/24
- Administrative assistant/receptionist, Proficient, 09/01/21
- Bookkeeping, Proficient, 09/01/21
- Principles of accounting, Proficient, 10/01/21
- Spreadsheets with Microsoft Excel, Proficient, 06/01/24
- Data entry: Attention to detail, Proficient, 09/01/21
References
References available upon request.
Timeline
Project Administrator
Palmetto Automatic Sprinkler
03.2025 - 08.2025
Office Manager
Brian's precision paint and body
06.2023 - 01.2025
Project Accountant
Fortune-Jonson LLC
10.2021 - 06.2023
Executive Admin
Wilson Construction Management LLC
01.2021 - 12.2021
Sr. Project Accountant
CMES Inc
01.2017 - 12.2020
Customer Service Representative II
AT&T
01.2013 - 12.2015
Sales Assistant
West At Home
01.2012 - 12.2013
Manager
WIRELESS etc.
01.2008 - 12.2011