Nicole Stubbs
Milwaukee,Wisconsin
Summary
Strategic Executive Assistant with deep experience supporting C-suite, Board, and senior leadership teams across global operations. Bringing strong calendar, travel, meeting, and event coordination skills, plus process improvements that streamline follow-up, communication, and executive workflows.
Overview
18
18
years of professional experience
Work History
Senior Executive Assistant
BRIGGS & STRATTON
05.2025 - 09.2026
- Supported three Business Unit Presidents, SVP of Global Operations, and Tradeshow Manager by facilitating seamless communication and coordination.
- Scheduled and coordinated travel (domestic and international) with detailed itineraries, agendas, contact information and auxiliary materials for executives.
- Spearheaded proactive calendar management for leadership, strategically scheduling prep windows and protecting core working hours to maximize executive productivity.
- Led weekly executive team meetings, integrating Gemini tools for notes and task tracking to accelerate follow-up and enforce accountability on key deliverables.
- Directed quarterly Town Hall execution for three Business Units, managing invitation logistics, pre-submitted audience inquiries, and day-of AV production while using AI tools to analyze feedback data resulting in continuous event improvements.
- Coordinated registration, secured event badges, negotiated hotel blocks, and procured custom tradeshow apparel for the Tradeshow Manager.
- Streamlined the preparation and review of executive correspondence, reports, and business documentation to ensure timely and precise messaging.
- Prepared and polished reports and presentations for weekly, monthly, quarterly, and annual updates, ensuring clarity and alignment with executive priorities.
- Engaged AI writing assistants to polish cross-departmental announcements, event invitations, and registration updates in partnership with Corporate Communications.
Executive Administrator and Board Liaison
ETE REMAN
01.2024 - 03.2025
- Managed full-cycle board support – from agenda creation and prep timelines to presentation design and post-meeting action items – streamlining administrative processes.
- Supported C-suite meetings by drafting agendas, minutes, and follow-ups, enhancing execution using BloomGrowth/Traction Tools/EOS platform.
- Optimized executive calendars and resolved scheduling conflicts, improving operational flow.
- Coordinated meetings, events, and travel logistics, ensuring seamless operations and effective support for executives.
- Proactively addressed changing priorities, reducing disruptions through effective problem resolution.
- Collaborated cross-functionally on operational projects, achieving critical milestones on schedule.
- Supervised two Office Coordinators, fostering high performance and consistency in daily administrative tasks.
Executive Assistant
ENERPAC TOOL GROUP
09.2022 - 01.2024
- Provided high-level support to Chief Legal Officer, Chief Human Resources Officer, and President of Americas, streamlining administrative processes across global teams.
- Managed complex calendars across global time zones, ensuring efficient scheduling considering Asia Pacific operations.
- Orchestrated domestic and international travel arrangements, securing reservations and documents for multi-city trips.
- Attended meetings and documented action items, enabling timely follow-ups on critical decisions.
- Coordinated Annual Americas Sales Meeting for 125+ attendees, managing logistics and execution across multiple days.
- Streamlined cross-department communications to support ad hoc projects, ensuring on-time completion.
- Coordinated corporate employee engagement activities, working with Corporate Communications to ensure participation and awareness.
- Maintained company ticket programs for Milwaukee Bucks, Milwaukee Brewers, and Summerfest, ensuring equitable participation amongst workgroups.
Executive Assistant to the President, Building Solutions NA
JOHNSON CONTROLS
02.2022 - 09.2022
- Managed complex calendars for President and Chief Financial Officer, facilitating efficient daily operations and scheduling
- Coordinated travel logistics and prepared detailed itineraries, ensuring timely reconciliation of all expenses
- Planned and coordinated logistics for multi-day staff meetings, enhancing team collaboration and engagement
- Led meeting documentation by capturing critical discussion points and tracking action items to ensure accountability.
Executive Assistant to the VP & Corporate Controller
JOHNSON CONTROLS
03.2021 - 02.2022
- Created polished presentation decks that communicated key strategic updates to executives.
- Managed calendars for Controller and Treasurer, optimizing scheduling for prioritized meetings and enhancing time management.
- Coordinated travel arrangements and appointments, securing timely reservations and comprehensive logistical support.
- Assisted FP&A team with purchase orders and invoicing, improving accuracy and efficiency in record keeping and processes.
Executive Assistant
HERZING UNIVERSITY
05.2019 - 03.2021
- Managed multi-destination travel via Concur, delivering detailed itineraries to support executive logistics.
- Coordinated meetings and conference calls via Zoom and Teams, enhancing scheduling efficiency.
- Processed expense reports and reconciled credit cards monthly, while maintaining financial accuracy.
- Supported EVP Operations and campus teams with administrative tasks, facilitating seamless operational flow.
Executive Assistant
INFINITY HEALTHCARE
11.2015 - 05.2019
- Provided comprehensive administrative support to and acted as an extension of the C-suite team; COO/ President, CEO and CFO
- Facilitated communication between internal leaders and external senior-level hospital clients, ensuring alignment and understanding of key objectives
- Scheduled and coordinated internal and external meetings, appointments, conference calls and webinars; adjusted schedules due to urgent meetings, conflicts
- Coordinated domestic travel including flights, hotels and point-to-point transportation, providing leaders with detailed itineraries
- Created, updated and edited various detailed proposals, presentations and reports in Microsoft Office suite
- Developed meeting materials for Board of Directors and Executive Management Committee meetings; recorded minutes and coordinated follow-up actions for executives
- Independently planned and managed company events for 300+ invitees
- Executed special projects based on current organizational needs.
- Administratively managed a two-year long acquisition process of the company (by Envision Healthcare)
Executive Assistant
CONSTRUCTION FORMS, INC.
04.2015 - 07.2015
- Facilitated CEO's schedule through email follow-up, travel arrangements, calendar management, and event coordination
- Coordinated HR Manager's calendar and managed document control for efficient operations
- Managed employee paperwork to ensure compliance and accuracy while maintaining confidentiality
Real Estate Financial Analyst
LANDMARK HEALTHCARE FACILITIES
07.2011 - 04.2015
- Analyzed and monitored portfolio financial data monthly, quarterly, and annually to ensure alignment with financial objectives
- Produced and presented quarterly asset management reports to inform strategic decision-making
- Produced annual cash flow reports and forecasts for properties with tenant ownership to support financial planning
- Forecast future financial performance of properties using annual budgets and leasing reports
- Assist Accounting Department during audit by generating schedules and spreadsheets
Executive Assistant to SVP of Property Management
LANDMARK HEALTHCARE FACILITIES
07.2008 - 07.2011
- Supported senior vice president and regional vice president of property management through efficient email follow-up, calendar management, travel arrangements, and accurate expense report documentation, while maintaining high confidentiality
- Coordinated bi-annual meetings and travel logistics for nationwide property management group, ensuring smooth execution and effective communication
- Manage department legal document process by organizing workflow of tenant leases, vendor contracts, building ground leases, building property management agreements, etc..
- Developed and updated department forms and templates in MS Office to streamline processes and improve accessibility
Education
Bachelor of Business Administration (BBA) - Finance
University of Wisconsin-Milwaukee
Milwaukee, WI01-2006
Skills
- Schedule & calendar planning
- Travel coordination
- Board meeting administration
- Project management
- Process optimization
- Digital collaboration tools
- Attention to detail
- Problem solving
- Cross-functional collaboration
- Proactive decision making
- Adaptability to change
- High-level confidentiality
- Event planning expertise
- Self-starter
- Meticulous attention to detail
Timeline
Senior Executive Assistant
BRIGGS & STRATTON
05.2025 - 09.2026
Executive Administrator and Board Liaison
ETE REMAN
01.2024 - 03.2025
Executive Assistant
ENERPAC TOOL GROUP
09.2022 - 01.2024
Executive Assistant to the President, Building Solutions NA
JOHNSON CONTROLS
02.2022 - 09.2022
Executive Assistant to the VP & Corporate Controller
JOHNSON CONTROLS
03.2021 - 02.2022
Executive Assistant
HERZING UNIVERSITY
05.2019 - 03.2021
Executive Assistant
INFINITY HEALTHCARE
11.2015 - 05.2019
Executive Assistant
CONSTRUCTION FORMS, INC.
04.2015 - 07.2015
Real Estate Financial Analyst
LANDMARK HEALTHCARE FACILITIES
07.2011 - 04.2015
Executive Assistant to SVP of Property Management
LANDMARK HEALTHCARE FACILITIES
07.2008 - 07.2011
Bachelor of Business Administration (BBA) - Finance
University of Wisconsin-Milwaukee