Nicole A. Zilveti
Corte Madera,CA
Summary
Experienced Senior Administrative Assistant skilled in providing comprehensive support to program needs and effectively managing projects with minimal oversight. Demonstrated success in reviewing and assessing processes, leading to implementation of continuous improvement initiatives that streamline office operations. Proven track record of enhancing efficiency and productivity through strategic analysis and innovative problem-solving.
Overview
17
17
years of professional experience
Work History
Sr. Administrative Assistant
BioMarin Pharmaceutical
2016.06 - Current
- In Direct Support of Team Executive Directors: Organize and execute events for SRDO and for my individual teams.
- Field meeting content requests, work with Executive Directors and teams to develop meeting agendas
- Provide general calendaring and handle meeting and conference/call/webcast requests
- Prepare expense reports for approval in BioMarin’s expense manager applications
- Planner and Coordinator for Team Events & Offsites.
- Kept files and records in content management systems such as MS SharePoint, EXCEL and others.
- Arranged business travel details for company employees per supervisor requirements.
- Delivered top-notch administrative support to office staff, promoting excellence in office operations.
- Coached new employees on administrative procedures, company policies, and performance standards.
- Created and updated physical records and digital files to maintain current, accurate, and compliant documentation.
- Prepared and distributed team-based communications to foster collaboration and enhance team morale.
- Organize Team functions and meetings
- Update the Organization Charts in Vizio for respective teams
- Update Team Email distribution lists and Team calendars
- Vendor Site Visit Operations Planner.
- Coordinated office activities and public events.
- Conducted research to assist with routine tasks and special projects.
US Venture Coordinator/Executive Assistant
Novo Ventures
2007.09 - 2016.02
- Supported team of four Venture Partners and Principals
- Coordinated and responded to complex personal and corporate schedules
- Managed busy calendars, coordinated complex travel and kept up to date expense reports for Partners
- Interfaced with high-level external executives (CEO’s, Investors), organized high level events, board meetings and visits
- Drafted written responses and handled correspondence not requiring personal attention of the executive
- Coordinated external portfolio company board meetings
- Worked closely with Finance department; monitored the budget, input and coded all A/P, monitored employees’ expense reports for completeness and accuracy
- Researched, recommended, and monitored all vendors and purchases
- Used discretion in maintaining confidentiality while resolving time-sensitive issues with a high degree of precision and attention to detail
- Gained an in-depth understanding of current technologies, management changes, company information, and industry trends
- Organized management team lunches and other special events
- Conducted research on event and conferences venues and logistics
- Coordinated each step of interview processes for Partners and Principals.
Education
Bachelor of Science - Business Administration
Southern Oregon University
Skills
- Executive Support
- Travel Coordination
- Effective problem solving
- Proficient in Microsoft Office
- Meeting Support
Timeline
Sr. Administrative Assistant
BioMarin Pharmaceutical
2016.06 - Current
US Venture Coordinator/Executive Assistant
Novo Ventures
2007.09 - 2016.02
Bachelor of Science - Business Administration
Southern Oregon University
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