Nina Allaire
Bristol,CT
Summary
A payroll professional with over 17 years of payroll and human resource experience. Highly organized work ethic, excellent interpersonal skills, and leadership skills. Confident in my ability to learn new technology to streamline the payroll process. Comfortable developing strategies to improve accuracy and efficiency. Committed to continuous improvement and team success.
Overview
14
14
years of professional experience
Work History
Payroll Coordinator
Legrand
02.2023 - Current
- Resolve discrepancies and ensure accurate reporting.
- Participate in payroll-related projects, including system upgrades and audits.
- Support HRIS/Benefits/payroll system integrations and data flow.
- Collaborate with IT and HR teams on testing and implementation.
- Oversee payroll processing and daily payroll activity.
- Process multi-state payroll accurately and on schedule.
- Provide guidance and training to payroll staff.
- Assist with tax registrations and tax notice analysis.
- Partner with Management, HR Business Partners, Legal, Accounting, Finance, Corporate Benefits and HRIS to run any special payroll processing (ex. bonuses, merits, acquisitions, etc.)
Payroll Specialist
NEFCO
06.2021 - 02.2023
- This position's main function is to process payroll, maintain HRIS and recordkeeping online using PAYLOCITY.
- Prepares weekly and bi-weekly multi-state payroll and payroll reports as needed, including recording payroll in accounting system.
- Verifies new hire online onboarding for completion. Creates electronic files and retains all documents in the appropriate places.
- Terminates employees from payroll system, verifies all termination paperwork is complete.
- Performs audit controls on the forms to ensure appropriate authorization has been obtained.
- Assists associates with questions and changes regarding payroll issues.
- Process weekly 401k payroll contribution.
- Be the first point of contact for employee questions, assistance, and communication.
- Manages and completes mandated wage garnishments.
HR Data/Payroll Specialist
Barnes Group, Inc.
03.2016 - 06.2021
- Embrace a can-do approach to any issues and work with managers and employees to reach positive resolutions in a timely manner.
- Solely responsible for all data entry regarding employee changes worldwide.
- Assist employees and HR staff to better understand payroll matters, including benefits and direct deposit.
- Balance and transmit Fidelity funding weekly.
- Quality control for HR entries before releasing into the payroll data base.
- Run reports for payroll taxes, validate and input into excel to submit to Corporate Finance.
- Multi-state payroll and tax procedures.
- Work with HR directly on a regular basis to ensure timely entries and employee information is up to date and accurate.
- Training HR staff on employee change processes.
- Keep abreast IRS and local tax law requirements and changes to maintain compliance.
- Communicate with Shared Services regularly to meet all goals and objectives.
- Suggest procedural changes to improve workflow and efficiency of all specialists.
- Provide support to management and coworkers on payroll matters and maintain multiple databases.
- Meet all deadlines while providing quality services and precise information.
- Audit resolution as it arises.
- Research employee vehicle maintenance records and calculate their yearly personal mileage for payroll processors.
- Provide all employment verification records.
Payroll Clerk
City of Waterbury
08.2014 - 03.2016
- Enters data from timesheet, timecards, or other records to produce a payroll file.
- Collects payroll information, such as withholdings for new employees and changes for established employees, to update employee files.
- Receives computer printout and performs batch entry balancing.
- Prepares and distributes paychecks to departments.
- Keeps weekly attendance records, such as vacation and sick time use, to account for paid time off.
- Monitors salary account appropriation to assure compliance with budget.
- Maintains records of financial charges to other departments for work performed by employees to provide information to department heads.
- Solely responsible for all wage garnishments ordered to city employees. Including setting up the employee and vendor account. Keeping the order current and distributing payment to the payee.
- Updating Fire & Police personnel's insurance as needed.
Human Resource Administrator
U.S. Security Associates
07.2012 - 11.2013
- Conduct background checks for potential candidates.
- Monitor, track, and maintain candidate applications.
- Process new hires and delegate their duties.
- Complete interview schedules, manage calendars, and arrange appointments.
- Process, verify, and maintain personnel related documentation, including staffing recruitment, training, classifications, and employee leaves of absence.
- Extend conditional job offers and conduct new hire orientation.
- Ensure appropriate on-boarding procedures are adhered to.
- Communicate to all external and internal candidates about job statuses.
Payroll Specialist/ Executive Administrative Assistant
U.S. Security Associates
07.2012 - 11.2013
- Process payroll for 90 accounts and over 300 employees on a weekly basis.
- Prepare invoices for Corporate.
- Produce and process all payroll and billing adjustments.
- Maintain records and compile monthly/ weekly reports.
- Assist office staff with production duties as needed.
- Maintain supply inventory.
- Assist in review and implementation of Human Resources systems and policies.
- Create and update meeting minutes.
- Generate reports for Management.
- Prepare and distribute various external and internal communications.
Education
Degree of Science - Accounting
Naugatuck Valley Community College
Waterbury, CT01.2017
Human Services -
Naugatuck Valley Community College
Waterbury, CT01.2007
Kaynor Technical High School -
Kaynor Technical High School
Waterbury, CT01.2000
Skills
- Payroll administration
- New hire processing
- Timesheet review
- Processing garnishments
- Reporting analysis
- Attention to detail
- Communication
- Organization
- Analytical
- Compliance
- Time management
- Problem solving
- Critical thinking
- Reconciling
- Team mentorship and support
Timeline
Payroll Coordinator
Legrand
02.2023 - Current
Payroll Specialist
NEFCO
06.2021 - 02.2023
HR Data/Payroll Specialist
Barnes Group, Inc.
03.2016 - 06.2021
Payroll Clerk
City of Waterbury
08.2014 - 03.2016
Human Resource Administrator
U.S. Security Associates
07.2012 - 11.2013
Payroll Specialist/ Executive Administrative Assistant
U.S. Security Associates
07.2012 - 11.2013
Degree of Science - Accounting
Naugatuck Valley Community College
Human Services -
Naugatuck Valley Community College
Kaynor Technical High School -
Kaynor Technical High School