Nina Mamaladze
Summary
Professional with extensive experience supporting senior executives, ensuring smooth daily operations. Highly dependable team player with focus on achieving results and adapting to changing needs. Known for excellent organizational skills and unwavering commitment to discretion and efficiency.
Overview
14
14
years of professional experience
Work History
Executive/Personal Assistant to the CFO
MGG Investment Group
New York, NY
08.2023 - Current
- Act as the strategic partner to the CFO, expertly managing both professional and personal matters, including complex travel arrangements, critical family and immigration matters, banking affairs, and health insurance needs.
- Coordinate all aspects of global travel logistics for the CFO, from flights and accommodations to detailed itineraries, ensuring seamless travel experiences across multiple time zones.
- Handle sensitive personal matters with utmost discretion, including managing confidential medical appointments, personal banking affairs, and immigration processes, ensuring a smooth and efficient experience for the CFO.
- Oversee the preparation and reconciliation of detailed, multi-faceted expense reports, ensuring timely follow-ups and adherence to budget constraints.
- Act as a gatekeeper, expertly screening and prioritizing communications, managing high-level meetings, and maintaining effective information flow across the executive team.
- Collaborate on strategic initiatives and confidential projects, maintaining the highest standards of confidentiality and operational excellence.
Executive Assistant to the Global Head/Front Office Coordinator
BHS Advisors (Brookfield Properties)
New York, NY
04.2023 - 07.2023
- Delivered exceptional executive support to the Global Head, optimizing team productivity through seamless calendar management, communication handling, and travel coordination.
- Managed intricate international and domestic travel arrangements, integrating corporate objectives with strategic planning to ensure alignment and efficiency.
- Directed internal office operations, resolving logistical issues, and implementing systems to streamline communication flow, enhance meeting effectiveness, and ensure resource optimization.
- Led office management initiatives, reducing operational costs and improving overall efficiency through proactive vendor management and expense reporting.
Administrative Assistant
Onex Corporation
New York, NY
09.2021 - 02.2023
- Supported Managing Directors in all aspects of project coordination, expense tracking, and high-level meeting organization to ensure seamless executive operations.
- Created and managed detailed international travel itineraries, aligning executive preferences with business objectives for a smooth experience.
- Led and executed high-impact events, board meetings, and company presentations with precision, ensuring all logistics and details were meticulously handled.
- Implemented process improvements across office management, refining budget tracking, invoice processing, and inventory management.
Executive Assistant to the Chairman and CEO
Georgian Public Broadcaster
Tbilisi, Georgia
09.2014 - 11.2017
- Provided exceptional support during board meetings by preparing materials, recording minutes, and following up on action items promptly.
- Managed complex calendars successfully, accommodating last-minute changes and ensuring timely attendance to all appointments.
- Enhanced executive''s productivity by managing schedules, coordinating meetings, and organizing travel arrangements.
- Developed strong professional relationships with external stakeholders facilitating collaborative partnerships and enhanced company reputation.
- Reduced expense report errors significantly through diligent review resulting in fewer discrepancies.
- Increased efficiency in daily operations by implementing new administrative processes and procedures.
HR Coordinator/Executive Assistant to HR Manager
Radisson Blu Hotels & Resorts
Tbilisi, Georgia
08.2011 - 09.2014
- Played a key role in employee relations, assisting in conflict resolution, addressing concerns, and ensuring a positive work environment while promoting employee engagement and retention strategies.
- Developed and maintained an employee records management system, ensuring accuracy, compliance with HR policies, and confidentiality of sensitive employee information.
- Managed complex calendars, coordinated international and domestic travel logistics, and ensured seamless execution of key HR projects for the HR Manager and senior leadership team.
- Supported the HR Manager in preparing and delivering presentations for senior management meetings, providing data-driven insights on employee performance, recruitment trends, and retention efforts.
- Led the administration of employee benefits programs, including health insurance, wellness initiatives, and training opportunities, ensuring employees were well-informed and had access to necessary resources.
- Assisted in organizing and coordinating employee training sessions, workshops, and team-building events, promoting continuous professional development and fostering a positive organizational culture.
- Supported compliance audits and contributed to the preparation of documentation for internal and external inspections, ensuring the company met all regulatory requirements related to HR and employee management.
Education
Master's Degree - Business Administration
Moscow International Business School
Moscow, Russia07-2011
Bachelor's Degree - Law
Metekhi University
Tbilisi, Georgia07-2009
Skills
- Executive Leadership Support Strategic Project Coordination Advanced Time Management
- Process Optimization Cross-Functional Team Collaboration High-Level Travel Coordination
- Advanced Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Concur Coupa Expensify
- Fluent in English, Russian, and Georgian CRM Systems Webex LoopUp
Languages
Russian
Native or Bilingual
Georgian
Native or Bilingual
English
Full Professional
Timeline
Executive/Personal Assistant to the CFO
MGG Investment Group
08.2023 - Current
Executive Assistant to the Global Head/Front Office Coordinator
BHS Advisors (Brookfield Properties)
04.2023 - 07.2023
Administrative Assistant
Onex Corporation
09.2021 - 02.2023
Executive Assistant to the Chairman and CEO
Georgian Public Broadcaster
09.2014 - 11.2017
HR Coordinator/Executive Assistant to HR Manager
Radisson Blu Hotels & Resorts
08.2011 - 09.2014
Master's Degree - Business Administration
Moscow International Business School
Bachelor's Degree - Law
Metekhi University