Nivia Webb
Charlotte,NC
Summary
Dependable professional with strong knowledge in promoting business growth by providing superior service, efficient processing, and the ability to effectively analyze and make sound decisions under pressure. Innate ability to elicit confidence and build rapport while collaborating easily with co-workers, while also working well independently.
Overview
6
6
years of professional experience
Work History
Office Assistant Senior
City of Charlotte
04.2023 - Current
- Maintains office supply inventory for Aviation Department
- Responsible for ordering supplies, distributing supplies, maintaining office supply stock rooms and inventory spreadsheet
- Monitors budgets and ensures order compliance with City and Aviation policies
- Serves as an Authorized Signer for assigned divisions
- Responsible for the badging process for employees including paperwork, application submission, clearance codes/access, and appointment scheduling
- Complies with Federal regulations for the badging process including proper filing regulations, notifications, and performing required audits
- Attends annual Authorized Signer training per Federal Regulations
- Retrieves mail from Post Office and front mailbox, distributes mail, runs postage from Aviation’s metered mail machine for outgoing mail and ensures tidiness of the CLT mailroom and mail supplies are stocked
- Review and maintain internal control documents
- Manages CLT’s Conference Room requests and reservations
- Monitors conference room calendars daily Monitor training compliance
- Manages CLT Center’s enterprise visitor management system
- Serves as the lead administrator for Traction system
- Assists with logistics for meetings and special events to include printing agendas and materials, placing catering orders and ensuring room and A/V setup
- Performs other duties and special assignments as assigned
- Reconcile reimbursements in Concur
Administrative Assistant
Piedmont Airlines
11.2021 - 03.2023
- Process Medical Leave of Absences and Accommodations
- Review and maintain internal control documents
- Monitor training compliance
- Create spreadsheets
- Update weekly employee work schedules
- Process approved employee swaps
- Perform daily payroll processing
- Create weekly performance reports
- Update employee work schedules
Retirement Processing Analyst
NC State Treasurer
02.2019 - 05.2021
- Pulled workflows for processing retirement applications; verifies information in AX and Orbit; verifies date of birth, tentative beneficiary; reviews employer information such as projected last date of work, salary, vacation/sick/bonus balances
- Determined average final compensation
- Calculated a tentative retirement benefit amount
- Provided correspondence to the member with the tentative amount and the various retirement options
- Contacted employer if there is an error in reporting or if there are gaps in the provided information
Education
Human Resources Assistant Certificate - Human Resources
Wake Technical Community College
Raleigh, NC03.2011
Skills
- Microsoft Office Suite
- Word
- Excel
- PowerPoint
- Outlook
- Basic Office Equipment
- Strong communication skills
- Ability to work independently
- Ability to work as part of a team
- Excellent organization skills
- Time management skills
- Interpersonal Skills
- Problem Solving
- Research Skills
- Teams
- Munis
- IDMS
- Reconciliation of P-Cards
- Concur
- Authorized Signer
- Customer service
- Computer skills
- Positive attitude
- Interpersonal communication
- Interpersonal skills
- Office supply management
- Clerical support
Notary Public
Mecklenburg County Notary Public
Timeline
Office Assistant Senior
City of Charlotte
04.2023 - Current
Administrative Assistant
Piedmont Airlines
11.2021 - 03.2023
Retirement Processing Analyst
NC State Treasurer
02.2019 - 05.2021
Human Resources Assistant Certificate - Human Resources
Wake Technical Community College
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