Noel Wren
Katy,United States
Summary
Lead Document Controller with 20 years of expertise in document management and project planning, known for implementing advanced systems that enhance operational efficiency. Proficient in Microsoft Office, contract management, and fostering cross-functional collaboration to ensure data integrity and reduce project delays. Demonstrated success in automating processes, significantly decreasing manual workload and improving productivity.
Overview
18
18
years of professional experience
Work History
Document Control Lead
Kent PLC
Katy
02.2023 - Current
- Verified that all changes made in the document control system were properly documented.
- Maintained relationships with vendors to ensure timely delivery of requested materials.
- Compiled reports on document control activities as required by management.
- Monitored expiration dates of controlled documents, providing timely notifications when renewals were due.
- Ensured compliance with applicable regulations and standards related to document control processes.
- Coordinated with internal departments regarding any discrepancies found in records.
- Developed procedures and strategies to improve overall efficiency in the document control department.
- Inputted data into spreadsheets for tracking purposes, including metrics such as number of documents received, approved, rejected.
Document Control Supervisor
Pumps IT
Houston
02.2019 - 02.2023
- Managed document control process to ensure accuracy and compliance with applicable regulations.
- Developed, implemented and maintained document control systems to ensure documents are accurate and up-to-date.
- Created procedures for document management activities, including archiving, retrieval, filing, storage and destruction policies.
- Performed routine maintenance checks on software used in the system.
- Coordinated revisions, approvals and distribution of controlled documents.
- Tracked changes in documents using versioning tools such as Adobe Acrobat Pro DC or Microsoft Word Track Changes.
- Ensured that all documents meet legal requirements prior to release.
- Collaborated with other departments to ensure smooth workflow of all documentation related tasks.
- Evaluated existing document control systems for efficiency improvements.
Lead Document Controller
BP
Katy
01.2012 - 02.2019
- Supervised document control operations, implementing streamlined processes that reduced errors by 30% and boosted productivity
- Facilitated team collaboration to manage project documents, fostering a culture of precision and reliability in the documentation process
- Directed document control activities, achieving a 25% increase in document retrieval speed through effective system improvements
- Managed document control with meticulous attention to detail, ensuring all records met stringent regulatory and quality standards
- Orchestrated cross-departmental document audits, leading to a 20% increase in compliance and standardization
- Coordinated with IT to integrate new document management software, enhancing retrieval efficiency by 15%
- Led a team to manage and organize information systems, ensuring data accuracy and accessibility, improving team efficiency by 20%
- Streamlined data management processes, reducing retrieval times by 30% and enhancing overall departmental productivity.
Lead Document Controller
Marathon Oil Corp
Houston
03.2009 - 01.2012
- Generated detailed reports summarizing performance metrics associated with documents under management.
- Prepared presentations outlining key findings from audit reviews for senior leadership teams.
- Tracked versions of documents, ensuring that only approved versions were used during production.
- Managed a team of Document Controllers providing support on various projects.
- Compiled and distributed reports detailing document status in accordance with project requirements.
- Provided training on proper use of the company's electronic filing system.
- Conducted regular audits of business processes to ensure compliance with relevant regulations.
- Coordinated with internal stakeholders to ensure timely availability of documents required for regulatory submissions.
Document Control Supervisor
URS Washington Division
Houston
05.2006 - 03.2009
- Managed document control process to ensure accuracy and compliance with applicable regulations.
- Developed, implemented and maintained document control systems to ensure documents are accurate and up-to-date.
- Created procedures for document management activities, including archiving, retrieval, filing, storage and destruction policies.
- Provided support in creating templates, forms and other materials needed by users of the system.
- Coordinated revisions, approvals and distribution of controlled documents.
- Ensured that all documents meet legal requirements prior to release.
Information Management Supervisor
URS Corporation
Houston
03.2006 - 03.2009
- Provided guidance and direction to subordinates regarding job duties and responsibilities.
- Recruited, hired, trained, mentored, coached, evaluated, and terminated staff as necessary.
- Maintained accurate records of employee performance, attendance, leave requests, and disciplinary actions.
- Conducted weekly meetings with team members to discuss upcoming tasks and project deadlines.
- Monitored employee productivity levels on a regular basis to identify areas of improvement.
- Collaborated with other departments to coordinate workflow processes between teams.
- Developed and implemented operational policies and procedures to ensure efficiency and accuracy of workflows.
- Managed budget for department, ensuring all expenses stayed within allocated funds.
- Managed team of 10 employees, ensuring high productivity and quality standards were met.
- Prepared and presented reports on team performance, challenges, and achievements to senior management.
- Organized client meetings to provide project updates.
- Implemented strategies to take advantage of new opportunities.
Education
Business Administration and Management, General -
Illinois State University
03.1982
A Plus Certificate -
New Horizons Computer Learning Centers
Skills
- Management
- Document Management
- Microsoft Office
- Sourcing
- Project Management
- Project Planning
- Engineering
- Contract Management
- Training
- Energy
- EPC
- Gas
- Records Management
- Information Management
- Compliance Monitoring
- Document Review
- Workflow Management
- Document Control
- Time Management
- Problem-solving abilities
- Analytical Thinking
- Project Support
- Self Motivation
Personal Information
Title: Lead Document Controller
Timeline
Document Control Lead
Kent PLC
02.2023 - Current
Document Control Supervisor
Pumps IT
02.2019 - 02.2023
Lead Document Controller
BP
01.2012 - 02.2019
Lead Document Controller
Marathon Oil Corp
03.2009 - 01.2012
Document Control Supervisor
URS Washington Division
05.2006 - 03.2009
Information Management Supervisor
URS Corporation
03.2006 - 03.2009
Business Administration and Management, General -
Illinois State University
A Plus Certificate -
New Horizons Computer Learning Centers
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