Norma Garcia

• Update / maintain attorney calendar.
• Address incoming / outgoing calls to clients / parents.
• Create physical / digital files / data entry.
• Navigate through several search engines, gathering information to generate a report of daily detainees.
• Attend daily detention hearings, taking copious notes .
• Daily reporting / input of information entry for efficient record keeping purposes.
• Computerized recordkeeping systems, initiating and maintaining paper files and digital files
• Checked documents for errors and accuracy while updating in the database.
• Detention visits, of juvenile housed at P.C.J.C.C., Read them their disclosure / police reports in English / Spanish.
• Photograph and file minor's photos into their Case / Name Record.
• Completely re-created out Destruction of Records Database to make it user friendly.
• Created a WORD database to allow the attorney to feel independently and be able to access her own documents. The office database is un-accessible to her, with her disability.
• My primary responsibility is making sure that the attorney gets to her court hearings prepared and on time.

Open Cases in the Company database re: Delinquency, Probation Violations, Drug Court, Out of State Transfers Detention Hearings, Mail-in advisories, E-mail requests; Destruction of Records, other.

Search / Navigate through search engines: Justware, JoltsAZ, AGAVE., collecting information to open the above mentioned cases.

Create Name Records / Create Case Files -Physical / Digital.

Enter Charges using A.R.S numbers and counts.

Send out correspondence- re: next court date letters.

File Clerk-Responsible for maintaining the file room.

Shelve all closed files and loose filing of case documents.

Assist attorney's with personal filing in their offices.

Archives-Minor's age out, their files must be archived in boxes, identifying the contents of the boxes, generate a Transfer List for ease in file retrieval. Keep file retention paperwork.

Re-named the file room in it's entirety, when converting from Juvenile Case number's to State wide case numbers.

Re-indexed the file room in it's entirety, using the newly issued SWID numbers.

Cross-referenced the file room in it's entirety, replacing new labels.

Receptionist -I am friendly, courteous and treat everyone with respect whether they are on the phone or in person.

Incoming mail-sort, identify and distribute mail.

Naming & Dropping (in-coming) documents -

Scans that come in from attorneys, secretaries, downtown, and other court staff., are re-named for easy access of documents.

Mail Runs-Deliver mail to other juvenile departments to include: County Attorney, Calendar Office, Clerk's Office, Contract Attorneys, Probation Office, to include other departments.

Calendar Call-Go through (next weeks) Court calendar with other departments to assure we are all on the same page, as far as calendar hearings., generate a report following this task and notify the office attorneys.

I possess a good working relationship with all court departments.