Novita Esen
Encino
Summary
Detail-oriented administrative support professional skilled in managing accounts receivable with exceptional precision. Proven track record in optimizing office workflows while ensuring the integrity of financial records. Recognized for fostering collaborative teamwork and adapting seamlessly to dynamic work environments, with skills in financial analysis and administrative coordination. Committed to enhancing operational efficiency and contributing to organizational success through strategic support and effective communication.
Overview
1
1
Certification
14
14
years of professional experience
Work History
Administrative Assistant/ Account Receivable
Air1 Moving & Storage
Chatsworth, CA
07.2021 - Current
- Checked figures, postings, and documents for correct entry and proper codes
- Direct involvement with operations and day-to-day transactions
- Ensured compliance with all regulatory reporting requirements
- Operated office machines, such as scanners and photocopies, and voicemail systems
- Processed payments and documents such as invoices, employee reimbursements, and statements.
- Performed administrative and clerical duties such as word processing, data entry, faxing and copying.
- Maintained clean and organized files by keeping accounts payable/ account receivable records up-to-date.
- Reviewed wage computation, work charts, time sheets, and other information to detect and reconcile payroll discrepancies
- Eliminated discrepancies in finances by expertly documenting expenses, monitoring income, holding bank deposits and managing statements.
- Monitored bank deposits and payroll along with working on a team of two bookkeepers
- Effectively communicated with clients about payment needs and kept updated.
- Reconciled customer accounts regularly, identifying errors and making necessary adjustments for accurate recordkeeping.
- Enhanced office efficiency by organizing filing systems and managing correspondence.
- Continuously updated knowledge on industry best practices for efficient and effective management of account receivables.
- Reduced invoice discrepancies by implementing a new tracking system for payments received.
- Maintained detailed records of client invoices, ensuring accuracy and ease of reference for future audits or review.
- Managed accounts receivable processes, ensuring timely invoicing and accurate payment tracking.
- Coordinated communication between clients and finance departments to resolve billing inquiries.
- Developed strong working relationships with both internal colleagues and external clients, fostering a collaborative environment that prioritized accurate and timely accounts receivable management.
Bookkeeper
Ralph’s Grocery
Calabasas, CA
11.2012 - 07.2019
- Responsible for maintaining excellent cash handling and security in the main office area
- Prepared bank deposits and recorded data for cash, WIC instruments, and checks
- Classified and summarized financial data to compile and keep records using computers
- Ensured compliance with company payroll policies including refund and void procedures
- Verified attendance, hours worked, and posted information onto designated records
- Managed attendance systems and responded to employee timekeeping reports
- Kept record of leave time, such as vacation, personal, and employees’ sick leave
- Communicated with safeguards to review cameras to resolve any cash shortage issues
- Maintained adequate monetary supply in cash drawers in multiple check stands
Education
Associate Degree - Public Relations
University of Pancasila
Jakarta, ID06-1995
Skills
- Proficient in account management and account reconciliations
- Solid work ethic
- Excellent team player
- Ability to multitask and work well under pressure
- Strong organization
- Payment tracking
- Invoice processing
- Document management
- Cash application
- Credit management
- Bank deposits
- Data inputting
- Accounts receivable management
- Inventory control
- Expense tracking
- Teamwork
- Customer service
- Problem-solving
- Multitasking Abilities
- Bill payment and recordkeeping
- Payment calculation
- Relationship building
- Customer relations
- Microsoft Excel
- Microsoft office
Accomplishments
- Documented and resolved shortage which led to accomplishment.
- Supervised team of 36 staff members.
Certification
- Certificate of Achievement Bookkeeper- Over Shorts Ralphs Division 2015-2018
Timeline
Administrative Assistant/ Account Receivable
Air1 Moving & Storage
07.2021 - Current
Bookkeeper
Ralph’s Grocery
11.2012 - 07.2019
Associate Degree - Public Relations
University of Pancasila