NUBIA N DUARTE
Bronx,NY
Summary
Eight years of business experience including export, import, payroll, and accounting. Skills include knowledge of INCOTERMS, preparation of import/export documentation, compliance with national laws, customer service, communicating with management, employees and clients. Bilingual in Portuguese and English. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
22
22
years of professional experience
Work History
Export/Import Assistant
Duarte International Corporation
02.2018 - 12.2021
- Responded to customs, customer and internal requests and notices about classification, duty rates and documentation requirements to support import regulations.
- Created and transmitted accurate documentation to governmental agencies for import activities.
- Researched and prepared product cost and trade compliance reviews for clients.
- Processed customs declarations and maintained records of customs documents.
- Prepared and submitted reports on import and export activity to management.
Administrative Assistant
Learn Spanish New York
10.2014 - 04.2015
- Organize and manage files
- Answer telephone calls and emails
- Elaborate online advertisement
- Place ads in current publications
- Communicate information regarding school events, schedules, and procedures
Payroll Representative
Memorial Sloan Kettering Cancer Center
10.2013 - 04.2014
- Work as Payroll Representative covering for employees on FMLA
- Provided customer service for internal and external customers
- This includes responding to emails sent to the payroll department mailbox, telephone inquiries, and voicemail
- Direct employees and external parties to the appropriate person who can assist with their specific needs
- Compiled daily and biweekly reports and associated documentation for auditing
- Assembled data for verification of employment and assist employees and external customers who need forms completed accurately and timely
- Assisted in collecting data and materials for projects
- Communicated with employees regarding new, completed, and changes to garnishment deductions
- Assisted employees who need to be reissued W‐2s
- Communicated with employees regarding checks or direct deposits not received
Au pair
Au Pair Care
04.2008 - 04.2011
- Is an assistant from a foreign country working for, and living as part of, a host family
- Provided and supervised children’s safety, healthy nutrition and daily activities
- Assisted with homework, after school classes and social activities
Intern
Marlon Maquinas
01.2007 - 02.2008
- Proposal of Sales Strategy and Financial Goal, Company specialized in manufacturing equipment and lines for plastic recycling
- Identified company resources, production capacity, cash flow and estimated sales
- Determined company sales strategies and financial goals,
- Prepared university presentation of the company’s first year sales increase of 20
Administrative/Accounting Assistant
Combemi – Educational Center
04.2005 - 02.2008
- Performed administrative and clerical duties such as word processing, data entry, faxing, and copying.
- Supervised daily bookkeeping operations with attention to accounts receivable, accounts payable, banking reconciliation, and disbursements.
- Managed filing system, entered data and completed other clerical tasks.
- Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
- After School Program Center that offered cultural activities and educational projects for 200 Junior High Students
- Prepared monthly account reconciliation analysis
- Posted and maintained accounting documents in the database
- Reorganized accounting procedures by transiting a manual system into a computerized environment
- Performed daily entry of accounting and weekly perform checking and updating
- Ensured that information is accurately collated & entered into systems
- Organized inventory reports
Export/Import Assistant
Omega Ltd
01.2000 - 04.2005
- The company specialized in consulting and development processes for imports and exports
- Prepared and provided and completed ocean freight documentation and certification for exports/import
- Assisted with import transactions and recordkeeping
- Assisted in assuring timely processing of broker/forwarder/carrier invoices
- Managed and maintained files and records in accordance with Brazilian government regulations;
- Daily followed up of import processes to assure receiving of goods within agreed lead‐time
- Ensured compliance with Brazilian customs laws, import regulations, and internal procedures
- Provided support for internal and external personnel to resolve any issue related to import and export
- Registered exports information on Brazilian Integrated Foreign System SISCOMEX
- Performed tasks of managing paperwork, as required for safe and quick transportation of goods
Education
Certificate -
NCBFAA Educational Institute
New York, NY02.2024
Associate of Science -
Westchester Community College
Valhalla, NY05.2023
Export Regulations and Documentation -
Baruch College of The City University of New York
New York, NY9.2014
BBA - Administration
IFES – Instituto Fayal De Ensino Superior
Itajai Brazil02.2008
Skills
- ADDITIONAL SKILLS
- Computer:
- Microsoft Office, Corel Draw, Internet, and SISCOMEX
- Import and Export Operations
- Shipping Documents Preparation
- Client Support
- Customs Documents
- Office Operations
- Customer Experience
Languages
Portuguese
Native or Bilingual
Timeline
Export/Import Assistant
Duarte International Corporation
02.2018 - 12.2021
Administrative Assistant
Learn Spanish New York
10.2014 - 04.2015
Payroll Representative
Memorial Sloan Kettering Cancer Center
10.2013 - 04.2014
Au pair
Au Pair Care
04.2008 - 04.2011
Intern
Marlon Maquinas
01.2007 - 02.2008
Administrative/Accounting Assistant
Combemi – Educational Center
04.2005 - 02.2008
Export/Import Assistant
Omega Ltd
01.2000 - 04.2005
Certificate -
NCBFAA Educational Institute
Associate of Science -
Westchester Community College
Export Regulations and Documentation -
Baruch College of The City University of New York
BBA - Administration
IFES – Instituto Fayal De Ensino Superior
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