OCIE KARASIMONYAN
Pasadena City College
Sherman Oaks,CA
17
years of professional experience
Dynamic Executive Assistant and Operations Professional with over 17 years of experience providing high-level support to C-suite executives, board members, and senior leadership teams. Expertise in executive calendar management, strategic meeting planning, board governance, and cross-functional collaboration ensures seamless operations across complex organizations. Known for anticipating executive needs while effectively managing competing priorities and driving operational efficiency. Recognized for discretion, adaptability, sound judgment, and the ability to cultivate trusted relationships at all organizational levels.
Work History
Administrative Assistant III
3 Months- Facilitated effective communication and coordination of executive priorities alongside assistant superintendent and vice president of student services, ensuring confidentiality in all matters.
- Streamlined executive operations among various departments, enhancing communication and expediting decision-making processes.
- Streamlined administrative workflows, leading to improved office systems and procedures. Achieved efficient and compliant operations across student services, enhancing overall service delivery.
- Implemented strategies to coordinate office operations, fostering collaboration and increasing workflow efficiency.
Administrative Assistant III
3 Years- Coordinated and managed administrative tasks while ensuring confidentiality for foundation executive leadership, including directors and senior management.
- Coordinated interactions among foundation board of directors, advisory board, donors, faculty, staff, departments, and external partners to support organizational objectives.
- Oversaw the organization of executive communications and documentation processes, ensuring effective governance and alignment within the advisory board.
- Facilitated all aspects of board governance operations, focusing on executive meeting logistics, agenda creation, board packet organization, compliance with regulations, public communication efforts, and engagement with stakeholders.
- Streamlined task management by prioritizing executive calendar oversight, coordinating travel logistics, generating comprehensive reports, and overseeing budget management processes.
- Oversaw and prioritized executive tasks, streamlining workflows and maintaining stakeholder engagement throughout the process.
Executive Assistant
1 Year 2 Months- Managed sensitive communications and administrative tasks for executive leadership, maintaining confidentiality and exercising discretion in a prominent district office.
- Streamlined scheduling of executive meetings and board of trustees' materials, acting as a liaison to foster effective communication between leadership, staff, and external partners.
- Streamlined administrative processes for board of trustees, ensuring effective executive reporting and successful execution of special initiatives.
- Superintendent/President’s office
- Oversaw executive calendars, prioritizing appointments and coordinating meetings to maximize time efficiency.
Administrative Assistant II
4 Years 5 Months- Managed comprehensive administrative tasks and clerical duties in executive and public-facing environments, enhancing communication and efficiency for leadership teams.
- Facilitated the coordination and dissemination of meeting agendas and official materials to support effective governance for board of trustees, foundation board of directors, and advisory board.
- Ensured precision in drafting, editing, and maintaining correspondence, reports, records, and official documents to uphold professional standards.
- Facilitated communication and collaboration among administrators, staff, students, board members, donors, and community stakeholders.
- Assisted in daily operations of superintendent/president’s office and foundation. Supported team members in various administrative tasks. Facilitated communication between departments to enhance workflow.
Executive Assistant
2 Years 5 Months- Facilitated efficient executive operations by prioritizing correspondence and managing workflows for president.
- Oversaw travel logistics, itinerary planning, and expense reporting, ensuring compliance with established organizational standards.
- Oversaw data compilation and report preparation to enhance operational effectiveness. Maintained comprehensive records and files to support organizational needs. Crafted official correspondence with a focus on clarity and professionalism.
- Coordinated interactions between president and internal departments, guaranteeing timely responses and clear messaging.
- Directed clerical and administrative teams while facilitating technology equipment maintenance and onboarding requirements across the organization.
Education
B.S. - Liberal Studies
Skills
Executive Support
Complex Calendar Management
Travel Coordination
Executive Communications
Meeting & Event Planning
Project Coordination
Stakeholder Management
Event planning
Customer service
Data entry
Office administration
Time management
Microsoft Excel
Customer and client relations
Microsoft outlook
Strong problem solver
Microsoft Office Suite
Timeline
Administrative Assistant III
Pasadena City College
04.2026 - CurrentRead More
Administrative Assistant III
Pasadena City College
07.2023 - CurrentRead More
Executive Assistant
Pasadena City College
10.2017 - 12.2018Read More
Administrative Assistant II
Pasadena City College
04.2013 - 09.2017Read More
Executive Assistant
LA Models
09.2009 - 02.2012Read More
Cal State University of Northridge
B.S. from Liberal Studies
Read More