Odalysa Rosario
Saint Petersburg
Summary
Dynamic Executive Assistant with a proven track record at Galen College of Nursing, excelling in event planning and client communication. Expertise in Microsoft Office Suite enhances the ability to optimize office operations, improving team efficiency and fostering robust stakeholder relationships. Accomplished in supporting company leaders through effective management of busy schedules, project organization, and exceptional administrative support. Recognized for analyzing, prioritizing, and completing tasks with professionalism and sound judgment while leveraging strong interpersonal skills to facilitate seamless communication and collaboration among team members.
Overview
8
8
years of professional experience
Work History
Executive Assistant
Galen College Of Nursing
Saint Petersburg, FL
08.2024 - Current
- Coordinated executive schedules and managed appointments for senior leadership.
- Drafted and edited correspondence, reports, and presentations for internal meetings.
- Served as liaison between executives and stakeholders to facilitate effective communication.
- Organized logistics for conferences, seminars, and other events directed by executives.
- Opened and responded to emails, letters, and correspondence on behalf of executives.
- Oversaw vendor management and venue selection for event logistics.
- Developed event themes and concepts to ensure successful execution of events.
- Managed executive schedules, coordinating meetings and appointments with precision.
- Prepared comprehensive reports and presentations for board meetings, enhancing decision-making processes.
- Coordinated travel arrangements to ensure timely arrivals and seamless experiences for the director during business trips.
- Enhanced director''s productivity by managing calendars, scheduling appointments, and organizing meeting materials.
- Collaborated with finance teams to reconcile discrepancies in expense reporting.
Administrative Assistant - Referral and Intake Specialist
Elwyn
Philadelphia, Pennsylvania
01.2022 - 07.2024
- Process referrals following department policies, enhancing compliance, and service quality.
- Eagerly provided vital information to stakeholders, improving service transparency.
- Streamline office procedures to enhance workflow efficiency and accuracy.
- Boost early intervention services by improving scheduling processes.
- Provide ongoing support to enhance team capabilities and service delivery.
- Analyze client data trends to recommend process improvements.
- Actively engage in learning new data management systems to increase productivity.
- Coordinated scheduling and communication for multiple departments, enhancing operational efficiency.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Managed patient intake processes, ensuring accurate documentation and compliance with healthcare regulations.
Staffing Coordinator
Nursing Care
Nursing Care, United States
01.2020 - 01.2022
- Plan and implement staffing strategies, enhancing employee satisfaction and retention.
- Create and manage work schedules, improving operational efficiency.
- Assist in candidate screening and interviewing, ensuring quality hires.
- Support payroll activities, ensuring timely and accurate payments.
- Analyze staffing needs to optimize resource allocation within budget constraints.
- Boosted staff retention by innovating recruitment strategies.
- Implemented digital tools for real-time staffing adjustments.
- Optimized workforce allocation to meet dynamic care demands.
- Enhanced employee onboarding to foster team cohesion.
- Streamlined interview processes, reducing time-to-hire by 30%.
- Pioneered a flexible work model, enhancing workforce adaptability.
- Managed recruitment and onboarding processes for nursing personnel.
Administrative Assistant
Guaranteed Subpoena Service
Saint Petersburg, United States
10.2017 - 01.2020
- Drafted and distributed emails, memos, and legal documents, ensuring clear and timely communication.
- Served as primary contact for clients and visitors, enhancing client relations and office hospitality.
- Developed and maintained an efficient filing system, improving document accuracy and accessibility.
- Streamlined client communication processes, significantly boosting response efficiency.
- Supported team operations, ensuring smooth workflow and consistent client satisfaction.
- Optimized office operations, reducing document retrieval times significantly.
- Proactively engaged in team projects, contributing to an enhanced team environment.
- Evaluated and restructured workflow processes to boost efficiency and productivity.
- Orchestrated a digital archive system, increasing document retrieval efficiency.
Education
High School Diploma -
Hamilton Prep Academy
New JerseyAssociate of Applied Science -
Union County College
Cranford, NJSkills
- Accounts receivable management
- Organizational skills
- Multitasking
- Call center operations
- DocuSign expertise
- Calendar management
- Document coordination
- Event planning
- Client communication
- Office optimization
- Staff onboarding
- Travel coordination
- Schedule & calendar planning
- Expense reporting
- Customer service
- Scheduling
- Travel arrangements
- Excel spreadsheets
- Database management
- Advanced MS office suite
- Business administration
Languages
Spanish
Professional Working
English
Native or Bilingual
Timeline
Executive Assistant
Galen College Of Nursing
08.2024 - Current
Administrative Assistant - Referral and Intake Specialist
Elwyn
01.2022 - 07.2024
Staffing Coordinator
Nursing Care
01.2020 - 01.2022
Administrative Assistant
Guaranteed Subpoena Service
10.2017 - 01.2020
High School Diploma -
Hamilton Prep Academy
Associate of Applied Science -
Union County College