Odalysa Rosario
Saint Petersburg
Summary
Dynamic Executive Assistant with a proven track record at Galen College of Nursing, excelling in event planning and client communication. Expert in Microsoft Office Suite and adept at optimizing office operations, I enhance team efficiency and foster strong stakeholder relationships, ensuring seamless executive support and successful event execution. Forward-thinking Executive Assistant accomplished in aiding company leaders with key functions. Gifted at managing busy schedules, organizing projects and providing stellar administrative support to executive team. Analyzes, prioritizes and completes tasks with professionalism and sound judgment.
Overview
8
8
years of professional experience
Work History
Executive Assistant
Galen College Of Nursing
Saint Petersburg
08.2024 - Current
- Coordinated executive schedules and managed appointments for senior leadership.
- Drafted and edited correspondence, reports, and presentations for internal meetings.
- Maintained confidential files and records to ensure compliance with privacy regulations.
- Served as liaison between executives and stakeholders to facilitate effective communication.
- Organized logistics for conferences, seminars, and other events directed by executives.
- Opened and responded to emails, letters, and correspondence on behalf of executives.
- Oversaw vendor management and venue selection for event logistics.
- Developed event themes and concepts to ensure successful execution of events.
Administrative Assistant - Referral and Intake Specialist
Elwyn
Philadelphia
01.2022 - 07.2024
- Manage client data using Excel, ensuring high accuracy and efficiency in data handling.
- Process referrals following department policies, enhancing compliance and service quality.
- Handle intake calls, providing clear information and support to parents, guardians, and service providers.
- Coordinate and schedule intake and evaluation appointments, optimizing early intervention services.
- Maintain office inventory and support team with timely distribution of procedural safeguards.
- Eagerly provided vital information to stakeholders, improving service transparency.
- Streamline office procedures to enhance workflow efficiency and accuracy.
- Boost early intervention services by improving scheduling processes.
- Provide ongoing support to enhance team capabilities and service delivery.
- Analyze client data trends to recommend process improvements.
- Actively engage in learning new data management systems to increase productivity.
Staffing Coordinator
Nursing Care
Nursing Care
01.2020 - 01.2022
- Plan and implement staffing strategies, enhancing employee satisfaction and retention.
- Create and manage work schedules, improving operational efficiency.
- Assist in candidate screening and interviewing, ensuring quality hires.
- Support payroll activities, ensuring timely and accurate payments.
- Analyze staffing needs to optimize resource allocation within budget constraints.
- Boosted staff retention by innovating recruitment strategies.
- Implemented digital tools for real-time staffing adjustments.
- Optimized workforce allocation to meet dynamic care demands.
- Enhanced employee onboarding to foster team cohesion.
- Streamlined interview processes, reducing time-to-hire by 30%.
- Pioneered a flexible work model, enhancing workforce adaptability.
Administrative Assistant
Guaranteed Subpoena Service
Saint Petersburg
10.2017 - 01.2020
- Drafted and distributed emails, memos, and legal documents, ensuring clear and timely communication.
- Served as primary contact for clients and visitors, enhancing client relations and office hospitality.
- Developed and maintained an efficient filing system, improving document accuracy and accessibility.
- Streamlined client communication processes, significantly boosting response efficiency.
- Supported team operations, ensuring smooth workflow and consistent client satisfaction.
- Optimized office operations, reducing document retrieval times significantly.
- Proactively engaged in team projects, contributing to an enhanced team environment.
- Evaluated and restructured workflow processes to boost efficiency and productivity.
- Orchestrated a digital archive system, increasing document retrieval efficiency.
Skills
- Microsoft Office Suite
- Accounts receivable management
- Organizational skills
- Multitasking
- Call center operations
- DocuSign expertise
- Calendar management
- Document coordination
- Event planning
- Client communication
- Office optimization
- Staff onboarding
- Travel coordination
Hobbies and Interests
- I love art
- Painting
- Planting
- Reading
- Traveling
References
Corene Eberhardt, ELWYN
Languages
- Spanish
- English
Timeline
Executive Assistant
Galen College Of Nursing
08.2024 - Current
Administrative Assistant - Referral and Intake Specialist
Elwyn
01.2022 - 07.2024
Staffing Coordinator
Nursing Care
01.2020 - 01.2022
Administrative Assistant
Guaranteed Subpoena Service
10.2017 - 01.2020