Odette Carter
XenoSTART
San Antonio,TX
10
years of professional experience
Work History
Administrative Assistant
6 Years 4 Months- Provided comprehensive administrative support to the Vice President and department leadership.
- Managed leadership calendars, scheduled meetings, and coordinated appointments.
- Coordinated executive travel, including flights, hotels, rental vehicles, and itineraries.
- Served as the primary point of contact for front office operations, including email correspondence, greeting visitors, and controlling building access.
- Coordinated vendor relationships by establishing service contracts and maintaining ongoing communications.
- Ordered and maintained office, laboratory, and departmental supplies to support daily operations.
- Processed vendor invoices and ensured timely payment for goods and services.
- Coordinated outgoing shipments and received incoming deliveries, including research animal shipments and other critical materials.
- Oversaw building maintenance requests and coordinated repairs with vendors and service providers.
- Planned department meetings, catered luncheons, and coordinated conference room logistics for leadership events.
- Maintained organized administrative records while handling confidential information with discretion.
Receptionist
9 Months- Managed a multi-line phone system, greeted visitors, and provided front desk support.
- Processed incoming and outgoing mail and maintained filing systems.
- Prepared investor documentation and maintained accurate administrative records.
Medical Clerk III - Neurosurgery
2 Years 4 Months- Managed front desk operations for a busy neurosurgery clinic.
- Scheduled patient appointments, physician calendars, and surgical procedures.
- Maintained patient records while providing exceptional customer service to patients and clinical staff.
Timeline
Administrative Assistant
XenoSTART
03.2020 - 07.2026Read More
Receptionist
Wytec
04.2019 - 01.2020Read More
Medical Clerk III - Neurosurgery
Brooke Army Medical Center (BAMC)
10.2016 - 02.2019Read More