OLIVIA BETANCOURT
South San Francisco,CA
Summary
Self-motivated Legal Assistant facilitates case management for law firms. Offers broad spectrum of legal services under attorney supervision. Manages highly confidential information with professionalism and integrity.
Overview
17
17
years of professional experience
1
1
Certification
Work History
Legal Receptionist
Anderlini & McSweeney, LLP
San Mateo, CA
03.2024 - Current
- Welcoming visitors, answering phones for law firm
- Taking messages and ensuring they are passed to the appropriate staff member in time
- Order medical records and add ordered items to the client's Medical Record Inventory
- Provide support to attorneys and staff in all areas
- Directing the flow of mail, faxes, and deliveries to reach the intended recipients
- Assisting with copying, scanning, faxing
- Order and replenishing office supplies when needed
- Scanned and file all incoming legal documents including Summons, Motions, and Correspondence into firm’s database
- Responsible for the scheduling of the conference rooms, welcomed clients, witnesses, court reporters and arranging refreshments, (if required).
Legal Assistant
Law Office of Mark C. Watson, P.C.
Burlingame, CA
11.2021 - 05.2022
- Handle routine communication with clients, attorneys and opposing counsel
- Answering phones and responding to emails
- Scheduled meetings with Clients, Experts, Opposing Counsel, Depositions, Witnesses, and Court Reporters
- Prepare initial documents, including Summons, Motions, and letters to client
- Researched information on LexisNexis and other legal research network
- Drafting legal documents and correspondence
- Filing pleadings and other documents with the court
- Organizing and maintaining client files
- Assisting with legal investigations
- Keeping track of deadlines and court dates
- Managing schedules and calendars
- Scheduling and attending meetings
- Maintaining contact lists.
Legal Receptionist
Koeller, Nebeker, Carlson & Haluck, LLP
San Diego, CA
09.2007 - 09.2021
- Welcoming visitors, answering phones for four law firms within the floor suite
- Taking messages and ensuring they are passed to the appropriate staff member in time
- Managing security and telecommunication systems
- Provide support to attorneys and staff in all areas of litigation
- Directing the flow of mail, faxes, and deliveries to reach the intended recipients
- Assisting with copying, scanning, faxing
- Managing the maintenance and repair of office equipment
- Order and replenishing office supplies when needed
- Scanned and filled all incoming legal documents including Summons, Motions, and Correspondence into firm’s database
- Managed the weekly firm calendar by setting reminders, scheduling meetings, depositions
- Responsible for the scheduling of the conference rooms, welcomed clients, witnesses, court reporters and arranging refreshments, (if required).
Education
Paralegal Studies/Legal Assistant Certificate -
Skyline College
San Bruno, CA01.2025
Administrative Assistant Certificate -
San Diego College of Continuing Education
San Diego, CAHigh School Diploma -
Herbert Hoover High School
San Diego, CASkills
- Bilingual English and Spanish
- Calendar Management
- Strong Organization
- Scheduling appointments
- File Organization
- Document Management
- Microsoft Office Suite
- Adobe
- Typing speed of 25-40 WPM
- Great organization skills
- Experience time tracking for attorneys using Sage Timeslips
- Knowledge with Judicial Court Forms
- Knowledge in document management iManage, Worldox, Abacus Law
- Experience eFiling in California
Certification
Commissioned 2024-2028
References
UPON REQUEST
Timeline
Legal Receptionist
Anderlini & McSweeney, LLP
03.2024 - Current
Legal Assistant
Law Office of Mark C. Watson, P.C.
11.2021 - 05.2022
Legal Receptionist
Koeller, Nebeker, Carlson & Haluck, LLP
09.2007 - 09.2021
Commissioned 2024-2028
Paralegal Studies/Legal Assistant Certificate -
Skyline College
Administrative Assistant Certificate -
San Diego College of Continuing Education
High School Diploma -
Herbert Hoover High School
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