Oscar Hernandez
Long Beach
Summary
Experienced HR and Payroll Manager with a strong background in payroll administration, employee relations, onboarding, and compliance. Detail-oriented and highly organized professional skilled at managing confidential information, streamlining processes, and supporting daily HR operations in fast-paced environments.
Overview
16
16
years of professional experience
1
1
Certification
Work History
Payroll Manager
Fairmont Breakers Long Beach
Long Beach, CA
11.2024 - Current
- Reviewed and processed payroll adjustments, ensuring compliance with company policies for bonuses, commissions, deductions, and retroactive payments.
- Ensure payroll is processed in compliance with local, state, and federal laws.
- Manage end-to-end payroll processing for all employees, ensuring accuracy and timeliness.
- Respond to internal and external audits related to payroll.
- Maintain up-to-date knowledge of payroll regulations and tax laws.
- Oversee payroll systems and ensure accurate data entry and system integrity.
- Supervise, train, and mentor payroll staff.
- Investigate discrepancies and reconcile payroll accounts as needed.
- Monitor and analyze labor costs regularly to ensure alignment with budgetary goals.
- Analyze variances against budget, forecast, and prior periods.
- Confirm all journal entries and adjustments are submitted by relevant teams.
- Reconcile key accounts.
- Generate preliminary financial statements
- Ensure proper classification and cut-off of revenues and expenses.
- Conduct month-end close review meetings with the finance team.
- Coordinate the preparation, consolidation, and monitoring of annual budgets.
- Conduct financial forecasting, budgeting, and variance analysis.
- Prepare documentation and respond to audit inquiries.
- Ensure payroll data supports labor cost reporting and forecasting.
- Streamlined payroll processing for over 500 employees, ensuring timely and accurate disbursement of salaries.
- Led implementation of new payroll software, enhancing efficiency and reducing processing errors.
Human Resources Manager/Payroll Manager
Maya Hotels
Long Beach, CA
12.2023 - 11.2024
- Managed recruitment processes, including job postings, interviews, and onboarding for new hires.
- Coordinated benefits administration and processed employee leave requests, ensuring compliance with company policies and legal requirements.
- Assisted in the development of new HR policies and procedures, enhancing overall efficiency.
- Coordinated employee engagement activities and assisted in organizing company events.
- Developed and conducted training programs on compliance, leadership, and professional development.
- Oversee the payroll process for 250 employees, ensuring accurate and timely payment of wages, bonuses, and deductions.
- Ensure compliance with federal, state, and local payroll regulations and prepare related reports.
- Manage year-end processing and ensure accurate filing of W-2s and other required tax documents.
- Processed payroll for 250 employees, including salary, hourly wages, and commissions.
- Reviewed and verified payroll data for compliance with company policies and legal requirements.
- Resolved payroll discrepancies and handled employee inquiries regarding payroll issues.
HR Manager / Talent Acquisition Specialist / Payroll specialist
CHARTWELL
Santa Ana, CA
01.2023 - 12.2023
- Develop and execute staffing plans to meet workforce needs, ensuring the timely hiring of qualified candidates.
- Conduct thorough job analysis to identify essential job requirements and qualifications.
- Source candidates through various channels, including job boards, social media, and professional networks.
- Screen resumes and applications to identify qualified candidates for further consideration.
- Conduct phone and in-person interviews to assess candidates' skills, experience, and cultural fit.
- Collaborate with hiring managers to understand their staffing needs and provide guidance on the selection process.
- Coordinate and schedule interviews, assessments, and background checks.
- Negotiate job offers and assist with the onboarding process for new hires.
- Maintain accurate and up-to-date records of candidate interactions and hiring processes.
- Stay current with industry trends and best practices in staffing and recruitment.
- Participated in career fairs and other recruiting events to attract top talent.
- Managed the whole onboarding process, ensuring that all pre-employment processes and forms were completed accurately.
- Prepared and maintained payroll documentation, including timesheets, attendance records, and employee information.
Staffing Specialist/Recruiter/HR Executive/Payroll Specialist
Charwell Staffing
02.2023 - 11.2023
- Develop and execute staffing plans to meet workforce needs, ensuring the timely hiring of qualified candidates
- Conduct thorough job analysis to identify essential job requirements and qualifications
- Source candidates through various channels, including job boards, social media, and professional networks
- Screen resumes and applications to identify qualified candidates for further consideration
- Conduct phone and in-person interviews to assess candidates' skills, experience, and cultural fit
- Collaborate with hiring managers to understand their staffing needs and provide guidance on the selection process
- Coordinate and schedule interviews, assessments, and background checks
- Negotiate job offers and assist with the onboarding process for new hires
- Maintain accurate and up-to-date records of candidate interactions and hiring processes
- Stay current with industry trends and best practices in staffing and recruitment
- Participated in career fairs and other recruiting events to attract top talent
- Managed the whole onboarding process, ensuring that all pre-employment processes and forms were completed accurately
- Prepared and maintained payroll documentation, including timesheets, attendance records, and employee information
- Maintained and updated employee payroll records, including tax withholdings, benefits, and deductions.
- Scheduled interviews with potential candidates, filled out required paperwork and prepared introduction manuals.
- Advertised job opportunities on social media platforms and job boards.
- Collaborated with manager to determine department's short and long-term hiring needs.
- Managed applicant tracking system (ATS) database by entering, updating and maintaining candidate contact details, resumes, and supporting documentation.
- Developed and facilitated new-hire orientations.
Software Training Specialist/ Supervisor
Fidelity National Title
Long Beach, CA
12.2020 - 02.2023
- Providing analysis and problem-solving, technical assistance and support coordination to staff for computer hardware, software, networking, and applications systems
- Strategies new ideas on identifying training needs
- Utilizes performance metric tools to assess effectiveness of training programmers
- Work Directly with individuals to develop improvement plans
- Oversee develop of training programmer scope and course materials
- Collaborate with the company's management to identify training needs and schedule appropriate training sessions for employees
- Develop systems to monitor and ensure employees are performing their responsivities according to the training
- Ensure the compliance of the company's employees to cooperate with standards and procedures during training sessions
- Documented participation and evaluated learning for each participant.
- Provide support and mentoring for new employees while conducting an evaluation and identifying sections where improvements are needed.
- Assessed additional needs based on training progress and collaborated with management to meet requirements.
Software Training Specialist/ Supervisor
Fidelity National Title
Long Beach, CA
12.2022 - 01.2023
- Providing analysis and problem-solving, technical assistance and support coordination to staff for computer hardware, software, networking, and applications systems.
- Strategies new ideas on identifying training needs.
- Utilizes performance metric tools to assess effectiveness of training programmers.
- Work Directly with individuals to develop improvement plans.
- Oversee develop of training programmer scope and course materials.
- Collaborate with the company's management to identify training needs and schedule appropriate training sessions for employees.
- Develop systems to monitor and ensure employees are performing their responsivities according to the training.
- Ensure the compliance of the company's employees to cooperate with standards and procedures during training sessions.
- Provide support and mentoring for new employees while conducting an evaluation and identifying sections where improvements are needed.
Escrow Officer
Ticor Title Company
01.2019 - 01.2023
- Scheduled closing appointments for seller and buyer or arranged for delivery of documents for out of area closings.
- Prepared documents for closing and handled complete disbursement and follow up of escrow transactions.
- Manage deadlines
- Oversee the monetary transaction details between the seller, buyer and in some cases, lender
- Ensuring that the ownership deed is firmly in place before the deal is finalized
- Research customer files and prepare real estate closing documents
- Review the contracts regarding the real estate in question and ensure that the property is clear of dues and mortgages
- Collaborate with loan officers, real estate agents, and customers to ensure closing requirements are met and disburse funds from transactions
- Increase productivity by implementing standard file processing procedures and organizing a supply ordering system
- Assist in resolving and satisfying client requests and internal operational issues
- Increase productivity by implementing standard file processing procedures and organizing a supply ordering system
- Encourage creative thinking, problem solving, and empowerment as part of the facility management group to improve morale and teamwork
- Strategically plan methods to achieve operational goals and targets
- Receive, review, and receipt earnest money for all residential and commercial contracts
- Open title and escrow orders playing close attention to detail
- Managed real estate closing process in compliance with applicable standards and legal requirements.
- Returned executed loan packages to lender for review and approval in accordance with lender instructions.
- Communicated requirements and title exception information to clients.
Escrow Officer
Ticor Title Company
Downey, CA
02.2018 - 01.2022
- Strategies new ideas on identifying training needs.
- Utilizes performance metric tools to assess effectiveness of training programmers.
- Work Directly with individuals to develop improvement plans.
- Oversee develop of training programmer scope and course materials.
- Manage deadlines
- Oversee the monetary transaction details between the seller, buyer and in some cases, lender
- Ensuring that the ownership deed is firmly in place before the deal is finalized
- Research customer files and prepare real estate closing documents.
- Review the contracts regarding the real estate in question and ensure that the property is clear of dues and mortgages
- Collaborate with loan officers, real estate agents, and customers to ensure closing requirements are met and disburse funds from transactions.
- Increase productivity by implementing standard file processing procedures and organizing a supply ordering system
- Assist in resolving and satisfying client requests and internal operational issues
- Increase productivity by implementing standard file processing procedures and organizing a supply ordering system
- Encourage creative thinking, problem solving, and empowerment as part of the facility management group to improve morale and teamwork
- Strategically plan methods to achieve operational goals and targets
- Receive, review, and receipt earnest money for all residential and commercial contracts
- Open title and escrow orders playing close attention to detail
Intake coordinator/Billing Clerk
Newport Children's Medical Group
03.2016 - 12.2019
- Entered customer orders and billing information into the company's database
- Communicated with referral sources, physicians, and associated staff to check documentation for proper signatures.
- Verified accuracy and completeness of data entry and resolved errors as needed
- Organized paperwork such as charts and reports for office and patient needs.
- Collaborated with the sales team to ensure timely processing of orders
- Managed and maintained customer files and records
- Assisted with customer service inquiries and other administrative tasks as needed
- Verify insurance
- Reconciliation and Deposits
- Maintaining Inward & Outward registers
- Office Administration
- To attend Telephone calls (Incoming & outgoing)
- Co-ordination with internal as well as external customers / clients
- Weekend Management
- Generate accurate and timely invoices for customers using QuickBooks
- Maintain and update customer information in the company's database
- Respond to customer inquiries regarding billing issues, payments, and refunds
- Manage accounts receivable and follow up on overdue payments
- Collaborate with the accounting team to reconcile customer accounts and resolve discrepancies
- Participate in monthly financial reporting and analysis
- Answered phone calls and provided new clients with required paperwork to initiate service.
Intake coordinator/Billing Clerk
Newport Children's Medical Group
Newport Beach, CA
03.2016 - 12.2018
- Entered customer orders and billing information into the company's database
- Verified accuracy and completeness of data entry and resolved errors as needed
- Collaborated with the sales team to ensure timely processing of orders
- Managed and maintained customer files and records
- Assisted with customer service inquiries and other administrative tasks as needed
- Verify insurance
- Reconciliation and Deposits
- Maintaining Inward & Outward registers
- Office Administration
- To attend Telephone calls (Incoming & outgoing)
- Co-ordination with internal as well as external customers / clients
- Weekend Management
- Generate accurate and timely invoices for customers using QuickBooks
- Maintain and update customer information in the company's database
- Respond to customer inquiries regarding billing issues, payments, and refunds
- Manage accounts receivable and follow up on overdue payments
- Collaborate with the accounting team to reconcile customer accounts and resolve discrepancies
- Participate in monthly financial reporting and analysis
Sales Agent
GREAT DANE, LLC
02.2014 - 12.2017
- Provided exceptional customer service, resolving inquiries and issues promptly and effectively
- Negotiated contracts and pricing terms, leading to increased profitability and long-term customer partnerships
- Built and maintained strong relationships with key accounts, resulting in repeat business and referrals
- Collaborated with cross-functional teams to ensure timely and accurate order processing and delivery
- Conducted thorough client needs assessments to understand staffing requirements and provided tailored solutions
- Managed the end-to-end recruitment process, including job postings, candidate selection, and offer negotiation
- Developed and maintained a robust client portfolio, nurturing long-term partnerships with key accounts
- Prospected and acquired new clients through various channels, resulting in 19% increase in client base
- Developed and implemented sales strategies to penetrate new markets and expand business opportunities
- Monitored market trends and competitor activities, providing insights to enhance sales and marketing strategies
- Collaborated with internal teams to ensure successful onboarding and client satisfaction.
Accounts Payable/Receivable Manager
RP Designs ( Part-Time)
Los Angeles, CA
01.2014 - 06.2017
- Process and review a high volume of vendor invoices for accuracy, completeness, and appropriate documentation
- Ensure timely and accurate payments to vendors by performing regular reconciliations and resolving discrepancies in a timely manner
- Manage vendor relationships and respond to inquiries regarding payment status or invoice discrepancies
- Assist with month-end close processes by preparing and analyzing AP aging reports, accruals, and reconciliations
- Collaborate with cross-functional teams to improve processes and procedures related to AP
- Processed vendor invoices and employee expense reports using QuickBooks and Excel
- Maintained accurate and complete vendor files and updated vendor information as necessary
- Resolved billing discrepancies and communicated with vendors to ensure timely payments
- Assisted with month-end close processes, including preparing journal entries and reconciling accounts
Recruiter/Accounting Manager
Cordination Personal Plus
Norwalk, CA
03.2011 - 06.2014
- Assisted with recruitment and selection processes, including reviewing resumes, conducting phone screens, and scheduling interviews
- Managed banking reconciliations and monthly balance sheet statements.
- Managed journal entries, collection efforts, reconciliations, and payroll processing.
- Generated monthly and quarterly financial statements for executive review.
- Maintained employee records and updated HR systems
- Assisted with benefits administration and payroll processing
- Collaborated with other departments to achieve accurate and prompt financial reporting.
- Coordinated employee events and activities
- Managed the onboarding process for new employees, including conducting orientation sessions and coordinating training programs
- Coordinated performance management processes, including conducting employee evaluations and developing improvement plans
- Provided guidance and support to managers and employees on HR policies and procedures
- Posted customer payments to the appropriate accounts
- Researched and resolved billing discrepancies and issues
- Conducted collections calls to ensure timely payments from customers
- Processed credit memos and refunds as necessary
- Prepared and submitted reports on accounts receivable aging to management
HR Talent Acquisition Specialist/ Accounting
Personal Plus
Norwalk, CA
03.2010 - 06.2014
- Assisted with recruitment and selection processes, including reviewing resumes, conducting phone screens, and scheduling interviews.
- Maintained employee records and updated HR systems.
- Assisted with benefits administration and payroll processing.
- Coordinated employee events and activities.
- Managed the onboarding process for new employees, including conducting orientation sessions and coordinating training programs.
- Coordinated performance management processes, including conducting employee evaluations and developing improvement plans.
- Provided guidance and support to managers and employees on HR policies and procedures.
- Posted customer payments to the appropriate accounts
- Researched and resolved billing discrepancies and issues
- Conducted collections calls to ensure timely payments from customers
- Processed credit memos and refunds as necessary
- Prepared and submitted reports on accounts receivable aging to management
Education
Psychology (Associate) -
Cypress College
Cypress, CA12-2016
Upper secondary education - undefined
Bachelor's degree - undefined
Bachelor's degree - finance
Psychology (Associate) - undefined
Cypress College
Cypress, CA01-2016
Skills
- Data entry
- Attention to detail
- Payroll processing
- Benefits administration
- Internal audits
- Payroll
- Time & attendance systems
- HR support
- Payroll training
- Payroll software expertise
- New hire processing
Certification
- Real Estate License
- Professional in Human Resources - International (PHRi), HR Certification Institute
Languages
Spanish
Multilingual
English
Timeline
Payroll Manager
Fairmont Breakers Long Beach
11.2024 - Current
Human Resources Manager/Payroll Manager
Maya Hotels
12.2023 - 11.2024
Staffing Specialist/Recruiter/HR Executive/Payroll Specialist
Charwell Staffing
02.2023 - 11.2023
HR Manager / Talent Acquisition Specialist / Payroll specialist
CHARTWELL
01.2023 - 12.2023
Software Training Specialist/ Supervisor
Fidelity National Title
12.2022 - 01.2023
Software Training Specialist/ Supervisor
Fidelity National Title
12.2020 - 02.2023
Escrow Officer
Ticor Title Company
01.2019 - 01.2023
Escrow Officer
Ticor Title Company
02.2018 - 01.2022
Intake coordinator/Billing Clerk
Newport Children's Medical Group
03.2016 - 12.2019
Intake coordinator/Billing Clerk
Newport Children's Medical Group
03.2016 - 12.2018
Sales Agent
GREAT DANE, LLC
02.2014 - 12.2017
Accounts Payable/Receivable Manager
RP Designs ( Part-Time)
01.2014 - 06.2017
Recruiter/Accounting Manager
Cordination Personal Plus
03.2011 - 06.2014
HR Talent Acquisition Specialist/ Accounting
Personal Plus
03.2010 - 06.2014
Upper secondary education - undefined
Bachelor's degree - undefined
Bachelor's degree - finance
Psychology (Associate) - undefined
Cypress College
Psychology (Associate) -
Cypress College
Additional Information
- Authorized to work in the US for any employer
- Experience in training employees
- Consummate in planning and organizing
- Bilingual (Eng./Spa)
- Management
- Customer Service
- Marketing
- Accounts Payable/Receivable
- Skillful in Windows/mac OS
- Proficient in Microsoft Office
- QuickBooks
- Analyzing Information
- Participated in career fairs and other recruiting events to attract top talent.
- Interviewing and assessment
- Applicant tracking systems (ATS)
- Strong written and verbal communication skills
- Proficient in MS Office Suite and recruitment software