Pamela Rogers-Garrett
Dallas
Summary
Worked in a variety of industries, from banking to legal, in administrative assistance to office management. HR skills range from PeopleSoft to payroll; administrative skills range from efficient management of large groups of contractors to organized office administration. Proven track record of large project execution from on boarding 100+ contingent laborers under tight deadlines, to managing the transition of single contractors to permanent employees. Skilled in interacting with sophisticated clients and partner firms to execute routine and ad hoc HR and logistical needs.
Overview
23
23
years of professional experience
Work History
Administrative Assistant
UT Southwestern
Dallas, Texas
12.2022 - Current
- Process and oversee the ordering in PeopleSoft
- Initiate process improvements to the ordering process
- Train new lab staff and get them acquainted with Quartzy
- Completes necessary paperwork to add new vendors and contracts
- Assists with lab moves and securing essential equipment for research labs
- Creates tickets for suite management purposes
- Supervises the North Campus Admin staff
- Serves as back up to the South Campus Admin Coordinator
- Prepares reports for departmental distribution
- Approves requests and time for North campus faculty and staff
- Meets bi-weekly with my staff to communicate changes and address issues
- Assisted management on various special projects
- Maintains relationships with outside vendors to insure quality service
Administrative Assistant
Whitley Penn
Dallas, Texas
08.2018 - 06.2022
- Format and proofread correspondence
- Prepared tax documents for mailing
- Calendar Management
- Processed monthly expense reports
- Reconciled managing partners credit cards
- Created tickets for suite management purposes
- Answered and directed phones
- Arranged travel and accommodations
- Created excel spreadsheets for record tracking
- Coordinated employee parking
- Ordered office supplies
- Assisted management on various special projects
- Provided administrative support and operational assistance to office staff
Administrative Assistant
Finra
Dallas, Texas
05.2017 - 07.2018
- Format and proofread correspondence
- Sent out correspondence via US mail, encrypted email, or through Request Manager platform
- Prepare reports for upcoming exams
- Processed monthly reports
- Greeted guests attending hearings and On The Record testimony
- Processed daily mail
- Answered and directed phones
- Coordinated video conferencing set ups
- Created excel spreadsheets for record tracking
- Calendar management
- Ordered office supplies
- Assisted management on various special projects
- Provided administrative support and operational assistance to office staff
Administrative Assistant
Value Vinyls
Dallas, Texas
08.2016 - 03.2017
- Strategic calendar management
- Coordinated monthly luncheons
- Processed invoices for payment
- Reconciled Bill of Ladings
- Created tracking reports of shipments
- Prepared checks for deposits
- Ordered office supplies
Administrative Assistant
Trinity River Audubon Center
Dallas, Texas
02.2015 - 07.2015
- Strategic calendar management
- Processed invoices for payment
- Reconciled purchasing card purchases
- Processed donations and grants
- Reconciled monthly deposit reports
- Ordered office supplies
Practice Group Administrator and Office Manager
Hudson Legal
Dallas, Texas
09.2011 - 12.2013
- Calendar management and travel arrangements
- Processed weekly payroll for multiple offices, ranging from 5 employees to 200+
- Maintained attendance records and reports in PeopleSoft
- On boarded contract employees for managed review projects, ranging from 1 contractor to 125
- Managed transition process of contingent labor to permanent employee at numerous client locations, including Fortune companies
- Maintained PeopleSoft database of eligible applicants and employees
- Worked closely with recruiting to facilitate contractor placement
- Processed accounts payable as well as expenses, for permanent and contract employees
- Planned client and contractor events, including holiday, Hudson community outreach, and client receptions
- Special international project: 15 contract lawyers and one project manager were sent to London to handle special assignment for one of the largest banks in the world. All logistics were processed through Dallas, including expenses and payroll exchange
Executive Assistant
Federal Reserve Bank of Dallas
Dallas, Texas
11.2003 - 09.2011
- Provided administrative support to VP and AVP of department
- Computed, recorded, and proofread data, records, and reports
- Strategic calendar management
- Prepared reports and presentations, heavy Excel and PowerPoint use
- Arranged and reconciled travel plans both international and domestic destinations
- Provided Operations support for a staff of 40+
- Maintained attendance records in PeopleSoft
- Planned and executed special events and monthly department meetings
- Created solutions in the areas of product upgrades that led to system improvements and streamlined processes
- Verified compliance with federal and state laws, and company policies, procedures, and regulations for the annual budget of the Board of Governors
Education
Richland College
Dallas, Texasundefined
Richmond International College
London, UKSkills
- Customer Service
- Strategic Planning
- Multi-tasking
- Excel, Word, PowerPoint, Outlook
- Payroll, Accounts Payable
- Lotus Notes
- Attention to Detail
- Creative Problem Solving
Timeline
Administrative Assistant
UT Southwestern
12.2022 - Current
Administrative Assistant
Whitley Penn
08.2018 - 06.2022
Administrative Assistant
Finra
05.2017 - 07.2018
Administrative Assistant
Value Vinyls
08.2016 - 03.2017
Administrative Assistant
Trinity River Audubon Center
02.2015 - 07.2015
Practice Group Administrator and Office Manager
Hudson Legal
09.2011 - 12.2013
Executive Assistant
Federal Reserve Bank of Dallas
11.2003 - 09.2011
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Richmond International College
Richland College