Patrice Harper
Summary
Experienced Business Administrator in a university setting. Skilled at multitasking in complex financial and administrative environments, demonstrating initiative, self-motivation, and the ability to work independently or as part of a team. Proficient in assisting with financial operations and serving as a liaison to lab investigators and the University's preferred vendors while ensuring compliance with university policies and procedures.
Overview
25
25
years of professional experience
1
1
Certification
Work History
Business Manager
Franklin Bio Labs
King of Prussia, PA
10.2024 - 06.2025
- Manage day-to-day operations for Accounts Payable
- Managed A/P inbox for invoice submissions in NetSuite
- Uploaded and create bill for invoice to be bill thru Bill.Com
- Reduced financial inconsistencies while assessing and verifying billing invoices and expense reports.
- Reported issues to higher management with great detail.
- Managed accounts payable and accounts receivable, maintaining accurate records and timely payments.
- Managed accounts payable and receivable functions, ensuring prompt payment processing and cash flow optimization.
- Trained outsourced team members on accounts payable processes, fostering a productive work environment.
- Processed accounts payable within automated accounting system.
- Expedited invoice processing by efficiently managing accounts payable and receivable tasks.
- Monitored accounts payable and accounts receivable functions to accurately gauge organization cash flow.
- Managed accounts payable and receivable, ensuring timely payment processing and accurate record keeping.
- Managed accounts payable and receivable, maintaining timely payments and balanced cash flow.
- Oversaw accounts payable and receivable functions, ensuring timely payments and accurate tracking of outstanding balances.
Business Administrator
University of Pennsylvania
Philadelphia, PA
09.2018 - 09.2024
- Manage day-to-day operations of procurement, payroll and travel
- Manage the procure to pay process; non-PO requests, reconcile PO Encumbrances, new supplier requests, independent contractors as well as the facilities, telecom and other interdepartmental purchase requests
- Maintain the purchasing database and workflow; assign orders for processing
- Overseeing all HR activity in Workday, including approving timesheets, and general HR support.
- Manage the payroll process in Workday; sign on bonuses, late pays, additional pays, vacation payouts, and PTO system, Oversee E-time sheets for weekly non-exempt ~40 FTE's.
- Generate monthly reports using Ben Financials/Business Objects and conduct monthly reconciliations
- Process Procurement Card transactions and journals for department
- Develop organizational skills including the ability to prioritize, handle multiple projects simultaneously, and meet deadline
- Manage the travel program by utilizing the Concur system to approve and process travel reimbursements
- Process billing for various services via Hospital of University of Pennsylvania
- Directly supervise financial administrative coordinator team
- Ensure compliance of daily, monthly and annual financial policies and procedures, and meet all reporting requirements
- Streamlined administrative processes to enhance operational efficiency within university departments.
- Managed budgets and financial reports, ensuring compliance with university policies and regulations.
- Developed strong relationships with vendors, ensuring timely communication and issue resolution.
- Reduced errors in accounting and financial reporting by modifying current processes.
- Led initiatives to improve workflow efficiency, resulting in reduced turnaround times for key administrative functions.
- Processed employee expense reports quickly to prevent delays in payouts.
Temporary Position
Service Center Coordinator
09.2018 - 09.2019
- Provided administrative financial support for GTP service centers
- Provided customer service assistance to external service center customers
- Monitored and maintained centralized email account for GTP service centers
- Processed purchase orders for Vector Core and Immunology service centers via VPM database
- Processed manual credit card payments for Vector Core and Immunology service centers
- Processed daily deposits for Vector Core and Immunology Core
- Identified incoming wire transfers; provide account info and post payments via VPM database
- Processed Cell Morphology Core billing in Path BioResource portal
- Processed Immunology billing; generate and send invoices to external customers
- Provided backup assistance to Purchasing and Payroll
- Skilled at working independently and collaboratively in a team environment.
- Worked well in a team setting, providing support and guidance.
- Paid attention to detail while completing assignments.
Anesthesia Core Technician
Peninsula Regional Medical Center
Salisbury, MD
10.2017 - 09.2018
- Delivered both product support and information to the clinical staff of the O.R., Central Processing and Cath Lab
- Provided Customer service for products, instrumentation and information necessary to meet supply needs in surgical services, central processing and the Cath lab
- Adhered to all Medical Center policies and procedures as well as OR, central processing and Cath lab policies and procedures
Unit Secretary
Peninsula Regional Medical Center
Salisbury, MD
10.2016 - 10.2017
- Managed and assisted with all patient registration and administrative processes assigned.
- Ensured all relevant patient registration records collected are accurate, current, and completed in a timely and accurate manner.
- Prepared all clients/patients served experience a high level of customer satisfaction and care.
- Provided support for additional administrative and support activities within the registration process.
- Managed incoming phone calls and responds appropriately to inquiries/ requests whenever possible and transfers to appropriate personnel.
- Confirmed that all records collected, processed, entered and filed/scanned are accurate.
- Maintained confidential requirements of all patient records and manage all daily tasks and activities consistent with HIPAA, state and federal laws and regulations, and the clinical policies and regulations regarding confidentiality and security.
Office Administrative Assistant B
University of Pennsylvania
Philadelphia, PA
11.2005 - 02.2016
- Utilized for financial processing including: The Concur Travel system, purchase orders, non-PO payment requests, BEN Deposits, BEN Financials
- Assisted the Business Administrator with monthly reconciliations, financial reporting, and monitored designated grants and contracts
- PO Encumbrance reconciliation
- Processed journal entries for Service Center billing
- Maintained and replenished departmental inventory of office supplies
Office Administrative Assistant A
University of Pennsylvania
Philadelphia, PA
05.2000 - 11.2005
- Reviewed and entered Departmental Purchase Orders and non-PO payment requests
- Analyzed reimbursements for accuracy and compliance for sponsor and university policies
- Created spreadsheets for manual journals and entered journal charges using General Ledger
- Ran monthly reports to reconcile feeder charges
- Cleared suspense and wayward activity
- Processed travel reimbursements and honorariums
- Maintained, replenished and reconciled the petty cash for the department
- Processed and reconciled Procard transactions
Education
Associate of Science - Business Administration
Dallas Baptist University
Dallas, TXSkills
- Expertise in accounts payable and receivable
- Customer engagement
- Strategic decision-making
- Business management
- Confidentiality compliance measures
- Accounting administration
- Collaborative communication
- Financial management
- Conducting performance evaluations
- Collaborative teamwork
- Payroll management
- Skilled team leader
- Procurement planning
- Effective work delegation
- Effective goal development
Certification
Essentials of Management Training-2021
Awards
Twenty-five years of service from the University of Pennsylvania
Affiliations
Member, Association Business Administrator of the University of Pennsylvania, 2014
Timeline
Business Manager
Franklin Bio Labs
10.2024 - 06.2025
Business Administrator
University of Pennsylvania
09.2018 - 09.2024
Temporary Position
Service Center Coordinator
09.2018 - 09.2019
Anesthesia Core Technician
Peninsula Regional Medical Center
10.2017 - 09.2018
Unit Secretary
Peninsula Regional Medical Center
10.2016 - 10.2017
Office Administrative Assistant B
University of Pennsylvania
11.2005 - 02.2016
Office Administrative Assistant A
University of Pennsylvania
05.2000 - 11.2005
Associate of Science - Business Administration
Dallas Baptist University