Patricia Huizar

· Handled correspondence, including drafting emails, memos, and reports for senior management.

· Provided general administrative support to staff members.

· Maintained accurate records of correspondence and communications received.

· Implemented office procedures to enhance workflow efficiency among staff.

· Developed and maintained filing systems for easy document retrieval.

· Improved office organization by developing filing system and customer database protocols.

· Coordinated schedules and organized meetings for various departments.

· Coordinated meetings, conferences, travel arrangements.

· Designed forms and templates to streamline workflow processes within the organization.

· Created presentations with Microsoft PowerPoint.

· Handled minutes for Board Meetings.

· Delivered HR consulting services to support organizational needs.

· Led full-cycle recruitment and onboarding efforts for efficient hiring.

· Conducted new hire orientation sessions and onboarding activities to ensure successful transition into the organization.

· Trained staff in employee relations, fostering a positive work environment.

· Developed strategies for employee retention to maintain workforce stability.

· Oversaw performance management processes and executed exit interviews for insights.

· Investigated employee complaints or grievances related to workplace issues or violations of policy.

· Advised managers on effective methods for handling disciplinary actions or terminations when necessary.

· Provided guidance on labor laws and regulations to ensure compliance with applicable federal, state and local rules.

· Ensured compliance with FMLA, PFML, ADA, and I-9 regulations through diligent tracking.

· Developed and maintained job descriptions, performance evaluation forms, employee handbooks, and other HR related documents.

· Created and modified job descriptions within all departments.

· Facilitated strategic daily support for managers, optimizing supervisory functions for 250 employees.

· Assisted with safety audits to ensure compliance with regulations and standards.

· Maintained accurate records of all health and safety related documents such as accident investigation reports, hazard assessments.

· Monitored safety equipment and maintained records of inspections and maintenance.

· Created safety documentation, including policies, procedures, and reports for management.

· Conducted routine audits of fire extinguishers, eyewash stations, spill kits, respirators.

· Assisted in recruiting and hiring processes by conducting phone screens, scheduling interviews, and completing reference checks.

· Data entry, filing, document management.

· Assisted in onboarding new employees and conducting orientation sessions.

· Participated in HR training and workshops to improve skills and knowledge.

· Verified and processed vendor invoices, resolving billing errors through supplier communication.

· Reviewed and verified invoices for accuracy and completeness.

· Communicated with vendors to resolve payment inquiries.

· Reconciled vendor statements with internal accounts payable reports to maintain financial accuracy.

· Assisted in preparing month-end closing activities for accounts payable transactions, ensuring accurate reporting.

· Supported audits by providing necessary documentation and reports.

· Utilized accounting software for data entry and tracking expenses.

· Maintained organized filing systems for both paper and electronic documents.

· Managed front desk operations and maintained a welcoming environment for visitors.

· Answered phone calls and directed inquiries to appropriate staff members promptly.

· Managed high call volume of 75+ calls daily, ensuring timely assistance for inquiries.

· Scheduled appointments and coordinated meetings for team members and C-Suite effectively.

Tracked office supplies inventory and ordered replacements.· Managed front desk operations and maintained a welcoming environment for visitors.

· Answered phone calls and directed inquiries to appropriate staff members promptly.

· Managed high call volume of 75+ calls daily, ensuring timely assistance for inquiries.

· Scheduled appointments and coordinated meetings for team members and C-Suite effectively.

· Tracked office supplies inventory and ordered replacements.

· Assisted in processing incoming mail and packages for the organization.

· Delivered administrative support to multiple departments, facilitating efficient operations.

· Ensured compliance with company policies during daily operations at the reception area.

· Assisted in processing incoming mail and packages for the organization.

· Delivered administrative support to multiple departments, facilitating efficient operations.

· Ensured compliance with company policies during daily operations at the reception area.