Patrick J. Curtis
Providence
Summary
Dynamic Executive Assistant with a proven track, excelling in high-level support and relationship management. Highly organized and detail-oriented, adept at managing complex calendars and travel logistics. Proficient in Microsoft Office and WordPress, consistently enhancing operational efficiency and fostering strong interpersonal connections.
Overview
29
29
years of professional experience
Work History
Executive Assistant to the Dean and Senior Leadership Team
Questrom School of Business, Boston University
Boston
04.2019 - Current
- Provide high-level assistance to the Dean and other Leadership Team members
- Heavy calendar management
- Heavy travel planning (Domestic and International)
- Meeting planning
- Event Planning
- Relationship Management
- Project related work
- Assist Dean’s office as needed
Assistant to the Director
Picower Institute for Learning and Memory, MIT
Cambridge
01.2016 - 04.2019
- Provide high-level assistance to the Director as well as lab members and the Picower HQ staff
- Heavy calendar management
- Heavy travel planning (Domestic and International)
- Meeting planning
- Event Planning
- Website maintenance
- Relationship Management
Executive Assistant to the Associate Vice Chancellor
UCSD
San Diego
02.2015 - 05.2015
- Provide high-level assistance to AVC and office staff
- Heavy calendar management
- Setting up meetings and sending out agendas to multiple groups including Dean’s and the executive staff.
- Answer phones, respond to emails and correspondence
- Event planning
- Website maintenance
- Budget preparation and organization
- Track expenses and order supplies
Program and Operations Coordinator
Arizona Science Center
Phoenix
11.2013 - 07.2014
- Provide high-level assistance to the COO and staff which includes:
- Heavy calendar management
- Travel planning
- Assist with major events
- Project based work including a new Project Narrative document to be used for potential donors
- Attending Board Meetings and staff meetings
- Coordinating Senior staff working on the Floor of the Center
- All Correspondence
Executive Assistant to the Dean
Massachusetts Institute of Technology, School for the Humanities, Arts and Social Sciences
Cambridge
12.2012 - 08.2013
- Provide high-level assistance to the Dean and the Dean’s office staff which includes:
- Heavy calendar management and international and domestic travel planning
- Event planning
- Maintaining relationships and contacts with high level faculty, leadership and staff
- Administrator for School Council Meetings
- Maintaining/ordering office supplies
- Creation and maintenance of databases for advising, mentoring, faculty and office staff
Research Coordinator/Executive Assistant for four Clinical Directors
Boston University, Center for the Study of Traumatic Encephalopathy
Boston
07.2009 - 12.2012
- Provide high-level assistance to four Co-Directors which includes:
- Calendar management
- Grants administration
- Maintenance of donor databases and assistant with development office
- Maintenance of the Center website
- Tracking budgets and grants and expenses
- Handle communications with office and internal and external clients
- Minutes for Board Meetings
- Setting up travel for study participants and co-directors
Executive Assistant to the Managing Director and two Project Executive’s in Healthcare and Science
Shawmut Design and Construction
Boston
07.2007 - 12.2008
- Provided high level administrative support which included:
- Management of calendars, correspondence including email, mail, faxes, the input of data and maintenance of files and databases
- Travel
- Event and function planning and execution
- Support for client and business development
- Support of staff hiring, performance and development needs, and financial coordination.
- Client relationship management
Assistant to the Dean
Tufts School of Nutrition Science and Policy
Boston
06.2005 - 01.2007
- Provided high level support to the Dean and staff which included:
- Travel Management and planning
- Calendar Management
- Editing of Dean’s papers and letters
- First point of contact for Dean’s office
- Board of Overseers administrator
- Assist student services division with orientation
- Handle all correspondence including emails, phones and walk-ins
Administrative Assistant
Tappé Associates, Inc.
Boston
11.2002 - 03.2005
- Provided administrative support to the President and staff which included:
- Coordinated client and contractor correspondence to ensure clear communication and project alignment
- Assisted in preparing contract specifications, finish schedules, door and hardware schedules, punchlists, and meeting minutes to support project documentation and compliance
- Managed monthly office calendar, scheduling and executing continuing education classes to enhance team knowledge and development
- Created and maintained project directories to organize documentation efficiently.
- Maintained product library and central filing system to ensure resources were readily accessible.
- Process all shop drawings and RFIs in timely fashion
Administrative Assistant
Board of Registration in Dentistry
Boston
03.1997 - 08.2002
- Provided administrative support to the executive Director and staff which included:
- Processed licensing applications for dentists and dental hygienists to ensure compliance with regulations.
- Assisted in all license applications and aided in the preparation of a new office procedures manual
- Assisted in the preparation of Auditing Licensees for Continuing Education
- Recorded and maintained minutes for board meetings while coordinating the scheduling of these meetings.
- Acted as a liaison between schools, hospitals, and societies with the Board
- Created and implemented a new reporting system for disciplinary action toward schools, hospitals, and dental organizations
- Developed disciplinary action databases to streamline case management
- Handled consumer complaints promptly
- Resolved three-year backlog of Wall Certificates, improving processing times
- Contributed to 65% reduction in total complaints backlog through efficient processing
Education
BA - History
Boston University
Boston, MA05-1995
Skills
- Document Management
- Microsoft Excel
- Microsoft Outlook
- Calendar management
- Presentation Development
- Organized
- Multitasking
- Detail oriented
- Interpersonal skills
- Event planning
- Project coordination
- Travel planning
- Scheduling meetings
- Time management
- Team collaboration
- Scheduling
- Executive support
- Expense reporting
- Travel coordination
- Business correspondence
- Information confidentiality
- Articulate and well-spoken
Timeline
Executive Assistant to the Dean and Senior Leadership Team
Questrom School of Business, Boston University
04.2019 - Current
Assistant to the Director
Picower Institute for Learning and Memory, MIT
01.2016 - 04.2019
Executive Assistant to the Associate Vice Chancellor
UCSD
02.2015 - 05.2015
Program and Operations Coordinator
Arizona Science Center
11.2013 - 07.2014
Executive Assistant to the Dean
Massachusetts Institute of Technology, School for the Humanities, Arts and Social Sciences
12.2012 - 08.2013
Research Coordinator/Executive Assistant for four Clinical Directors
Boston University, Center for the Study of Traumatic Encephalopathy
07.2009 - 12.2012
Executive Assistant to the Managing Director and two Project Executive’s in Healthcare and Science
Shawmut Design and Construction
07.2007 - 12.2008
Assistant to the Dean
Tufts School of Nutrition Science and Policy
06.2005 - 01.2007
Administrative Assistant
Tappé Associates, Inc.
11.2002 - 03.2005
Administrative Assistant
Board of Registration in Dentistry
03.1997 - 08.2002
BA - History
Boston University