Paul Villareal
Los Angeles
Summary
Detail-focused Assistant brings hands-on approach and amazing energy to meet task-based needs. Reliable, quick-paced and team-oriented nature streamlines background operations. Focused comprehension to accomplish projects and multi-task to meet concurrent deadlines and expectations.
Overview
10
10
years of professional experience
Work History
Demands Assistant
Wilshire Law Firm
Los Angeles
01.2024 - Current
- Managed scheduling for client meetings and court appearances efficiently.
- Coordinated communication between clients and attorneys to ensure clarity.
- Organized legal documents for timely case preparation and filing.
Office Services - Pre-Litigation
Wilshire Law Firm
Los Angeles
09.2022 - 01.2024
- Processed incoming/outgoing mail by sorting, scanning, copying, and distributing to appropriate departments, ensuring efficient communication flow.
- Drafted legal documents and prepared for certified mail, facilitating timely delivery and compliance with legal protocols.
- Handling document filing into appropriate folders and recording a relocation.
- Assist case manager and teams with uploading medical imaging; properly rename imaging according to study.
- Process incoming/outgoing mail, including sorting, scanning, copying and properly distributing to appropriate departments.
Site Supervisor
Canon Business Process Services, Inc.
Century City
02.2021 - 04.2022
- Led team of six in daily operations, overseeing front and back of house, facilities, and vendor communications.
- Handled all task assignments and completed them above expectations while maintaining team quality.
- Scheduled regular maintenance for all equipment and appliances to ensure optimal functionality.
- Handled invoices, ensuring proper coding for accurate billing.
Customer Service Representative
Canon Business Process Services, Inc.
Century City
09.2018 - 01.2021
- Interactions with paralegals and attorneys in a prestigious law firm.
- Daily tasks are as follows but not limited to handling incoming mail, process inbound and outbound packages or mail via FedEx, UPS, and USPS.
- Provided hospitality coverage by ensuring timely setups for events and meals., assist with lunch set-ups, special events, and daily breakfast set-ups.
- Reception coverage, assist with front desk responsibilities such as handling incoming phone calls, managing invoices for vendors, booking conference rooms, reserving offices for visiting attorneys.
Reprographics Associate
imageQUEST
Los Angeles
12.2016 - 05.2018
- Managed daily operations efficiently in a highly professional setting.
- Greeted customers, accommodating various printing needs and assisting with outbound shipping requests.
- Collaborated with multiple firms to manage reproduction tasks for litigation needs in upcoming trials.
Education
High school diploma -
Theodore Roosevelt HS
Los Angeles, CASkills
- Case management
- Legal documentation
- Case filing
- Microsoft Office
- Microsoft excel
- Microsoft word
- Computer literacy
- Time management
- Dependability
- Adaptability
- Leadership
- Customer service
- Communication skills
Languages
English
Timeline
Demands Assistant
Wilshire Law Firm
01.2024 - Current
Office Services - Pre-Litigation
Wilshire Law Firm
09.2022 - 01.2024
Site Supervisor
Canon Business Process Services, Inc.
02.2021 - 04.2022
Customer Service Representative
Canon Business Process Services, Inc.
09.2018 - 01.2021
Reprographics Associate
imageQUEST
12.2016 - 05.2018
High school diploma -
Theodore Roosevelt HS