Proactive administrative assistant with a solid background in office operations and project documentation. Skilled in coordinating communication among stakeholders while managing timelines and compliance. Committed to delivering exceptional administrative support to enhance organizational efficiency.
Delivered administrative and organizational support for daily construction office operations, including scheduling, correspondence, recordkeeping, invoicing, and document management, facilitating smooth operational flow. Served as a primary point of contact with city and municipal offices regarding building permits, inspections, applications, and project-related requirements. Prepared, submitted, and tracked permit documentation while maintaining accurate project and client records. Coordinated communication among contractors, clients, vendors, inspectors, and city officials to align project timelines and ensure compliance with building requirements. Assisted with project documentation, contracts, invoices, purchase orders, and other construction-related paperwork while maintaining organized and confidential files. Oversaw incoming and outgoing correspondence, scheduled meetings and inspections, and provided administrative support, contributing to efficient office and project operations.
Managed front desk operations by professionally greeting clients, answering and directing calls, scheduling appointments, and supporting attorneys and staff with administrative tasks. Prepared and processed client invoices, maintained accurate and confidential client records, organized documents and correspondence, and managed incoming and outgoing mail. Provided professional client service while maintaining confidentiality and ensuring efficient day-to-day office operations.