Quinn Haley
Ashburn,VA
Summary
Trusted, detail-oriented executive assistant with extensive experience supporting C-suite and senior government leaders. Exceptional at managing high-stakes priorities, maintaining confidentiality, and driving initiatives to completion in fast-paced environments. Skilled at anticipating needs, providing strategic support, and fostering key stakeholder relationships.
Overview
11
11
years of professional experience
1
1
Certification
Work History
Executive Assistant to the CEO
Northern Virginia Transportation Authority
Vienna, VA
08.2024 - 08.2025
- Acted as the primary contact for the CEO on sensitive, high-level matters requiring discretion and strategic judgment.
- Managed complex calendar, travel, and expense processes to optimize CEO’s time management and operational effectiveness.
- Coordinated agendas, prepared materials, and ensured FOIA compliance for Governance and Personnel Committee, enhancing meeting efficiency.
- Led special projects aligned with organizational goals; managed executive communications and workflows.
- Monitored regional transportation developments, delivering executive briefings that informed strategic decision-making.
- Collaborated on NVTA’s Annual Legislative Priorities with CEO and senior leadership.
- Represented CEO at external meetings; delivered presentations and facilitated stakeholder engagement.
- Maintained CEO biography, organizational profiles, and tracked key priorities.
Administration Manager
Schubring Global Solutions
Sterling, VA
02.2023 - 07.2024
- Coordinated senior executive calendars, meetings, and domestic travel logistics to ensure seamless operations.
- Managed vendor relations and office procurement; led HR administrative support.
- Oversaw office maintenance and vendor services to maintain a functional and efficient work environment.
- Prepared internal communications and assisted with financial reporting and budgets.
- Supervised social media intern and supported recruitment and onboarding processes.
Executive Assistant to Chief / Deputy Chief / Systems Integrator
Jacobs
Herndon, VA
01.2019 - 03.2021
- Coordinated day-to-day operations as central administrative hub for GS-15 leadership.
- Oversaw access controls and administered SharePoint site to ensure secure information management.
- Compiled PMR updates, documented meeting minutes, and monitored employee initiatives.
- Supported classified government program with TS/SCI+ clearance, adhering to strict security protocols.
Inventory Control & Property Management
Jacobs
08.2014 - 01.2019
- Managed asset tracking and property control for classified program in TS/SCI+ environment.
- Maintained property transaction records, ensuring compliance with service level agreements.
- Streamlined processes to enhance operational efficiency and support for customers.
Executive Assistant to Vice President / Executive Director
Verizon
Ashburn, VA
04.2014 - 08.2014
- Oversaw administrative operations for Vice President and Executive Director, ensuring smooth workflow and effective time management.
- Coordinated executive meetings and communications, facilitating domestic and international travel arrangements to optimize scheduling.
- Processed expense reports and assisted with business development research, contributing to informed decision-making.
- Supported classified proposal development by organizing documentation and coordinating team efforts.
Skills
- Board support
- Executive messaging
- Calendar management
- Travel coordination
- Document creation
- Vendor management
- Stakeholder engagement
- Program and project coordination
- Financial reporting
- Legislative engagement
- Confidential operations management
- Policy development
- Records management
- Client liaison
- Data analysis
- Microsoft Office Suite
- Microsoft Teams
- SharePoint platform management
- Concur travel management system
- Google Workspace proficiency
- Attention to detail
- Time management
- Problem solving
- Internal communications
- Confidentiality practices
Certification
Notary Public, Commonwealth of Virginia
References
Available upon request
Timeline
Executive Assistant to the CEO
Northern Virginia Transportation Authority
08.2024 - 08.2025
Administration Manager
Schubring Global Solutions
02.2023 - 07.2024
Executive Assistant to Chief / Deputy Chief / Systems Integrator
Jacobs
01.2019 - 03.2021
Inventory Control & Property Management
Jacobs
08.2014 - 01.2019
Executive Assistant to Vice President / Executive Director
Verizon
04.2014 - 08.2014